The Board of Lincoln County Commissioners met at 9:00 a

Board of County Commissioners of Lincoln County

Agenda for January 28, 2010

9:00 Call to order and Pledge of Allegiance

9:05 Robert Kraxberger with Social Services to give the monthly office report

9:30 Land Use Administrator Ken Morrison to give the Land Use Board’s decision on the development permit application submitted by Elite Wireless for a cell phone tower

10:00 Shop Foreman Chris Monks to discuss fuel bids and issues concerning county vehicles

1:00 Coroner Jennifer Nestor and Deputy Zane Nestor to discuss the purchase of a vehicle for the Coroner’s use

1. Approve payroll and expense vouchers

2. Review and approve the minutes from the January 12^th and 25^th meetings

3. Review and consider signing the contract with the Colorado Department of Transportation for funding for construction of two county bridges

4. Review the Semi-Annual report for the period covering July 1, 2009 through December 31, 2009

5. Review the December 2009 reports of revenues and expenditures for County General, Public Health, Capital Projects, Conservation Trust, Landfill, Library, Lodging/Tourism, E911, Road & Bridge and the individual road districts

6. Review the December 2009 report from the Assessor’s Office

7. Review the December 22, 2009 Tourism Board meeting minutes

8. Review the current schedule for use of the fairgrounds events building in 2010

9. County Commissioners’ reports

10. County Administrator’s report

11. Old business

12. New business

The Board of Lincoln County Commissioners met at 9:00 a.m. on January 28, 2010. The following attended: Chairman Steve Burgess, Commissioners Gary Beedy and Ted Lyons, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel. Kay Christie with The Limon Leader and Eastern Colorado Plainsman attended as well.

Chairman Burgess called the meeting to order and after saying the Pledge of Allegiance, Social Services Director Colette Barksdale and Robert Kraxberger met with the Board to give the monthly office report. Ms. Barksdale had another meeting to attend and asked if she could discuss the Child Care Eligibility Rules before reviewing her monthly reports. She said that Lincoln County, along with El Paso, Summit, Larimer and Weld counties will be pilot counties for the CHATS replacement system, which will be a swipe-card system, and that they will have to review the eligibility rules prior to that time. She discussed poverty levels of some Lincoln County families, adding that the state is over on Child Care Allocation and if the program is overspent, they will have to use TANF funds or county dollars to compensate for the excess. Ms. Barksdale requested that the commissioners consider giving up paying for slots at LCDC, as the county pays out over seventeen thousand dollars each year, regardless of whether or not the slots there are filled. Ms. Barksdale recommended re-negotiating the contract and only paying for what they actually use. The current contract is through June 30 and when asked if they would need to re-negotiate the contract sooner, Ms. Barksdale said they should be okay for this year. When the Board agreed to allow Social Services to drop the slot program through LCDC, Ms. Barksdale said she would send them a letter letting them know the contract would be re-negotiated by the first of June.

Ms. Barksdale commented before she left that they had a foster parent recruiting meeting on Monday that was not very well attended, and she asked that the commissioners help in any way they could to get more people involved in foster care. Kay Christie said she would be willing to put an article in the newspaper.

The Board then reviewed the Department of Social Services caseload and financial reports for the last three months of 2009.

Also reviewed was a letter to Land Use Administrator Ken Morrison from Molly Sommerville Buchanan, with the law firm representing Anadarko Petroleum Corporation, allowing the county permission to obtain gravel from a proposed pit in Section 25, Township 7 South, Range 56 West. The Board also reviewed a request from RES for permission to cross county roads in regard to the Cedar Point Wind project.

Mr. Lyons made a motion to approve the minutes from the meetings held on January 12, 2010 and January 25, 2010, as submitted. Mr. Beedy seconded the motion, which carried unanimously.

At 9:45 a.m., Land Use Administrator Ken Morrison met with the Board to give the Land Use Board’s decision on the development permit application submitted by Elite Wireless for a cell phone tower. He commented that permit #09-02 was the one they had discussed at a previous meeting. They will allow the county to put a repeater on the tower, and one of the stipulations was to place diverters on the guy wires, as the commissioners had requested. The Land Use Board approved the permit.

Mr. Burgess asked Mr. Morrison to stay while they discussed item number three on the agenda, which was to review a contract with the Colorado Department of Transportation that would provide funding for the construction of two county bridges. Mr. Burgess said they had met with CDOT personnel on January 20, and they will require the county to build full detours to state specifications for the bridge projects. He said he’d also met with Jay Kramer the day before, who told him that federal law requires adequate compensation be offered to landowners. Mr. Burgess commented that if they are to do anything with the bridge up north, he will use other roads rather than spend the money to build a detour, but that Mr. Beedy would not have that option for the bridge in District Three. He added that he had contacted Tony Wernsman to do a hydraulic study, and Mr. Beedy felt it would be good to go ahead with that whether the county chooses to complete the projects or not.

Mr. Beedy made a motion to sign the contract with CDOT to receive bridge funding for two Lincoln County bridges, even though the commissioners still may decide not to accept the funding at a later date. Mr. Lyons seconded the motion, which carried unanimously.

At a regular meeting of the Board of County Commissioners of Lincoln County, Colorado held in Hugo, Colorado on January 28, 2010 there were present:

Steve Burgess, Chairman Present

Gary A. Beedy, Vice Chairman Present

Ted Lyons, Commissioner Present

Stan Kimble, County Attorney Absent & Excused

Corinne Lengel, Clerk of the Board Present

Roxie Devers, County Administrator Present

when the following proceedings, among others, were had and done, to-wit:

RESOLUTION #747 It was moved by Commissioner Beedy and seconded by Commissioner Lyons to adopt the following resolution:

WHEREAS, a contract between the Colorado Department of Transportation and Lincoln County has been received for two off system bridge projects; and

WHEREAS, Lincoln County wishes to enter into said contract to receive 80% federal funding, with the county contributing the other 20%, for these projects;

NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners of Lincoln County hereby authorize the Chair of the Board of County Commissioners to sign the contract by and between Lincoln County and the State of Colorado, for the benefit of the Colorado Department of Transportation, for the rehabilitation of structure LIN-31-4C.9 and the replacement of structure LIN-M-20.1, with the County’s share of these projects being $297,415.00, pursuant to the items contained therein.

Upon roll call the vote was:

Commissioner Lyons, Yes; Commissioner Beedy, Yes; Commissioner Burgess, Yes.

The Chairman declared the motion carried and so ordered.

Board of County Commissioners

of Lincoln County

_______________________________________

I, Corinne Lengel, County Clerk and ex-officio Clerk of the Board of County Commissioners in and for the County and State aforesaid, do hereby certify that the annexed and foregoing Order is truly copied from the records of the proceedings of the Board of County Commissioners for said Lincoln County, now in my office.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said County, at Hugo, Colorado this 28^th day of January 2010.

Corinne Lengel, Clerk to the Board

_______________________________________

At 10:00 a.m., shop foreman Chris Monks met with the Board to discuss fuel bids and issues concerning county vehicles. Mr. Burgess said he had asked Chris to obtain forward contract bids for fuel if he could, and Chris had spoken with Brent at the Flagler Co-op. He guessed they could use anywhere from six to nine transport loads in 2010 and the estimate came in at $2.39 per gallon. Chris suggested contracting for six loads; two per district, if they can get the cost down to around $2.30 per gallon. The Board agreed to that approach.

Mr. Burgess had the fuel usage charts from 2009 for fuel obtained at the county shop and around forty-three hundred gallons were unaccounted for. He felt that amount was unacceptable, as there were over thirty-five hundred gallons unaccounted for in 2008. Discussion ensued regarding better means of tracking usage, whether or not Social Services should be allowed to utilize Farm Gas more often since Ms. Barksdale had talked about that during a department head meeting, and the consideration of purchasing a key-card system for the pumps at the county shop. Chris will check into how much that might cost and will let the Board know on February 8. He will also try to calibrate the pump to make sure that it is not off somehow, and it will be discussed again in further detail at the next department head meeting.

Mr. Lyons asked Chris if he found anything wrong with the coroner van, and he said he did find a crack in a part that dispenses the fuel. Chris thought it might cost around $200 to replace the part, but he hadn’t checked yet, as he wanted to make sure the Board wanted to even try to fix the van before he ordered it. Mr. Burgess asked him to go ahead and price the part, and they will let him know what they decide after meeting with Ms. Nestor later in the afternoon.

The Board reviewed the semi-annual report for the period covering July 1, 2009 through December 31, 2009, along with the December 2009 reports of revenues and expenditures for the County General, Public Health, Capital Projects, Conservation Trust, Landfill, Library, Lodging/Tourism, E911 and Road & Bridge funds, as well as the individual road districts.

Other items reviewed by the Board were the December 2009 Assessor’s report, the minutes from the December 22, 2009 Tourism Board meeting, and the current 2010 schedule for use of the fairgrounds events building.

Mr. Beedy reported attending the STAC meeting on January 14 and mentioned that there has been renewed talk of placing tiers on the highway system again, meaning that interstates would be on tier one, with top priority for repairs. On the Nineteenth, he attended the Plains to Peaks Retac meeting and there will be a special meeting to discuss appropriate uses for Retac funding. He met with CDOT personnel on January 20, along with Mr. Burgess and Ms. Devers, and attended the Colorado East Community Action board meeting on the Twenty-first, as well as the Transit and Rail interim committee meeting in the afternoon and the CCI legislative reception that evening. On January 22, Mr. Beedy attended the CCI steering committee meetings and reported that he was elected to chair the Transportation/Telecommunications committee, which will allow him to travel to Washington, D.C. to the NACO conference in March as that representative. On January 25, Mr. Beedy attended the commissioner meeting and the annual CARR meeting that evening. He also stopped in Karval that day to discuss expanding the shop grounds.

Mr. Lyons reported that he attended the fair board meeting the evening of January 12, and the suggestion was made that a larger septic tank be purchased for the fairgrounds, rather than spend such a great amount of money to tie into the town’s sewer system. Mr. Lyons spoke with Rob Fager about it on January 27 and said they could call him if they wanted to discuss it further. On January 22 he attended the legislative reception, on the Twenty-fifth he attended the commissioner meeting and CARR board meeting, on the Twenty-six he participated in an RC&D teleconference, and on the Twenty-seventh he received a phone call from Betsy with Newfield Energy requesting digitized maps. He asked Jeremiah Higgins if that was possible.

Mr. Burgess reported that he also attended the fair board meeting and was asked by Becky Ravenkamp if wood chips could be used in the animal stalls rather than sand. Mr. Burgess asked Ms. Devers, who said she checked with Enid Cordova with CAPP and the pool would not object, although they should also ask Mr. Kimble. Mr. Beedy commented that it would increase the volume of what would have to be hauled off after fair was over, but that the expense of the material falls on the participant. On January 14, Mr. Burgess attended a Centennial Mental Health meeting, on the Twentieth he, Mr. Beedy and Ms. Devers met with CDOT officials, and on January 21 he and Mr. Lyons met with legislators. On the Twenty-second, he toured roads in the Arriba area looking for a place for a possible gravel pit, on the Twenty-fifth he attended the commissioner meeting and the CARR board meeting, and on the Twenty-seventh he went to Denver to meet with Jay Kramer, CDOT Region One ROW Manager, about the bridges.

Ms. Devers reported that she had also spoken with Enid Cordova with CAPP about the issue with the mold on the carpet mats in the Assessor’s Office. She was told to file a claim so an adjuster could be assigned, which she did. She also spoke to Cindy Doll at the School of Nursing, Regis University, about the Nursing Affiliation Agreement sent to Lincoln County. It should have been sent to the hospital and Ms. Doll told Ms. Devers just to shred it.

Ms. Devers said she had talked to Dean Waite on January 12 and he told her that at this time he does not plan on retiring in February, but plans on working at least another six months.

Patsie Smith had contacted Ms. Devers and asked if the commissioners would be willing to join with the town, school, hospital and/or other entities to write a letter concerning rural mail delivery issues. The letter would not be in reference to a specific post office, but rather issues that people in rural areas face in getting their mail delivered. The Board agreed they would be interested.

Ms. Devers’ final item was that Mark Hefta notified her with an updated cost estimate for the lift station project and the probable construction cost is now at $106,500; however, that did not include engineering costs which would most likely range between $30,000 and $35,000.

A call was placed to Rob Fager to discuss other options and to ask how often he had pumped the septic at the fairgrounds during the fair last year. Rob said he’d pumped it a total of four times; once on the Monday of fair, once on Friday and twice on Saturday. On Saturday, he pumped it in the morning and again before the demolition derby started. Discussion went on to include infiltrators and how they work and where they can be placed as opposed to old septic systems, estimated size of a new tank, where the leech field would be located and how many infiltrators would be required. When asked how much infiltrators cost, Rob said he didn’t know, but would find out and call back.

Mr. Burgess called for old business and Ms. Devers asked if all the bills were in for the fuel tanks, which they are. Mr. Beedy said he would like to go over the Road and Bridge reports regarding Capital Outlay, and Mr. Burgess said that he had contacted Bob Coulson who does not want to be a member of the Tourism Board but suggested Larry Eastin. Mr. Burgess will call him.

Mr. Beedy said he’d spoken with Don Stone who is willing to sell the county three and a half acres, or about three hundred feet, to the south of the Karval shop to expand the shop grounds. He would like $500 and Mr. Beedy said the county would have to have any surveys done. The others agreed that it was a good deal and Mr. Beedy made a motion to pursue the purchase of 3.5 acres to expand the Karval shop grounds. Mr. Lyons seconded the motion, which carried unanimously.

At 1:00 p.m., Coroner Jennifer Nestor and Deputy Zane Nestor met with the Board to discuss the purchase of a vehicle for the coroner’s use. They had done further searching and Mr. Burgess said he had almost bought a vehicle for them, but they had sold it before he could pick it up. After looking over what the Nestors had brought with them, the Board decided they should continue to do further research and Mr. Burgess said he would have Chris Monks order the part for the van.

Mr. Beedy said he needed to add to his report that he had spoken with Dick Hartman with U.P. Railroad who said he would check to see if the railroad crossing in Hugo is designated as a pedestrian crossing.

Rob Fager called back to let the Board know that the cost for infiltrators would be $26 each and the end caps $8.50. There would also be some incidental costs.

The Board approved the January 2010 payroll and accounts payable vouchers for the month, and then, with no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on January 29, 2010.

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Corinne M. Lengel, Clerk to the Board Steve Burgess, Chairman