Board of County Commissioners of Lincoln County
Agenda for August 6, 2009
9:00 Call to order and Pledge of Allegiance
9:05 Land Use Administrator Ken Morrison to provide
the Land Use Board’s input on a proposed amendment to the county land use
regulations to require that railroads be considered as a special use, thus
requiring a special use review as to any proposed railway expansion, relocation
or development
11:00 Joe Burke from ImageBase to discuss the
digitization of the records in the County Clerk’s Office
1:00 Pat Durham to discuss issues with cattle on
property other than their owner’s and on county roads
1.
Approve
additional expense vouchers
2.
Approve
the minutes from the July 31, 2009 meeting
3.
Review
the July report from the Treasurer’s Office
4.
Review
the 2009 final county notice of valuation for state assessed property received
from the Division of Property Taxation
5.
County
Commissioners’ reports
6.
County
Administrator’s report
7.
County
Attorney’s report
8.
Old
business
a.
Discuss the request for a part time office
manager for the Retired Senior Volunteer Program
9.
New
business
a.
Discuss
attending a Colorado Department of Public Health & Environment critical
input meeting to discuss public health infrastructure, capacity and services
The
Board of Lincoln County Commissioners met at 9:00 a.m. on August 6, 2009. The following attended: Chairman Ted Lyons, Commissioner Steve
Burgess, County Administrator Roxie Devers and Clerk to the Board Corinne M.
Lengel. Commissioner Gary Beedy arrived
at 10:00 a.m., and Kay Christie with The Limon Leader and Eastern Colorado
Plainsman attended until noon. County
Attorney Stan Kimble attended in the afternoon.
Chairman
Lyons called the meeting to order and led the Pledge of Allegiance, and then
Land Use Administrator Ken Morrison met with the Board to provide the Land Use
Board’s input on a proposed amendment to the county land use regulations to
require that railroads be considered as a special use, thus requiring a special
use review as to any proposed railway expansion, relocation or
development. Mr. Morrison said that he
had sent a letter and copy of the resolution to each Land Use board member, and
they all agreed that the county should go forward with the resolution.
The
Board will wait for Mr. Beedy and Stan Kimble before taking further action.
Mr.
Burgess made a motion to approve the minutes from the July 31, 2009, meeting,
as submitted. Mr. Lyons seconded the
motion, which carried.
The
Board reviewed the July report from the Treasurer’s Office, as well as the 2009
Final County Notice of Valuation for State Assessed Property received from the
Division of Property Taxation.
Mr.
Burgess reported attending a Child Welfare meeting on August 4. He also received a phone call from John with
Eaton Sales & Service, LLC, who said he would be willing to help the county
obtain the proper variance permit for tank location at the facility. Mr. Burgess said he wasn’t totally
comfortable with having a sales person help with that. On August 5, he picked up a starter for
Chris Monks, and then talked with Chris and Wayne Shade at the county
shop. He also received another phone
call from Wayne Rudder regarding Premise ID.
Mr. Burgess said that Scott Ravenkamp was going to use two or three of
the county’s generators at the fair this week.
Mr.
Lyons reported that he’d attended the department head meeting on August 4, and
Jim Covington had mentioned that he felt there may be a problem with the
electricity in the courthouse, as there are often surges that cause computers
to react oddly. Mr. Lyons said he
hadn’t been aware that there are dedicated switch plates in the offices that
are to be used specifically for computers.
Ms. Lengel commented that there had been a power surge in her office
shortly after the department head meeting, which she assumed had caused the
state motor vehicle computers to go down.
When that happens, the state usually contacts Qwest to check the
lines. Mr. Lyons said if the problem
continues, they may need to find a way to test it.
Mr.
Lyons also reported that he’d received a phone call from Brenda Toft about one
of the roads in District One that she felt should have been graded directly
after the rains, and he also spoke with Dave Hubbard about the culvert that was
put in when they replaced the bridge on County Road 25. Apparently, after the heavy rains, the tube
backed up and left trash in Mr. Hubbard’s field. His question was whether the tube had enough capacity. Mr. Lyons said that heavy rain like that is
so rare that it would be difficult to try and design every road to try and
compensate for such conditions. He will
talk to Chris Monks, although he didn’t really feel that anything could be
done.
Mr.
Lyons said he’d talked to Rob Raines again, and Mr. Burgess put in that he had
as well, and
On
August 5, Mr. Lyons contacted Elbert County Commissioner John Shipper regarding
their county line and the plan to build a road on the section line/county
line. Mr. Shipper told Mr. Lyons that
he didn’t believe there would be a problem, but he would speak with the Elbert
County Attorney about it. He told Mr.
Lyons that if it’s on a county line there is a thirty foot easement on both
sides anyway, so Mr. Lyons said he would like written permission from Elbert
County before he proceeds with building the road. Ms. Devers asked how long the road would be, and Mr. Lyons said
it will be about two miles and will be very simple, adding that Rob Raines said
he would pay for the cost of the road and will then put up an electric fence to
keep Norris’ cattle out.
Mr.
Burgess added that the new road grader in District Two had been having numerous
mechanical problems and Chris Monks said it must be fixed. Wagner came and picked it up and gave the
county a replacement to use while the county grader is being repaired.
Mr.
Lyons added that he’d spoken with Mike Vaughn and asked them to keep track of
attendance at the demolition derby this year.
The
Board approved the remaining expense vouchers for the month of July.
COUNTY GENERAL FUND
Correctional
Officer I Salary July $2,404.01
Road
Deputy Salary July $2,608.24
Chief
Deputy Salary July $2,376.00
Commissioner
Salary July $2,920.00
RSVP
Coord Salary July $210.38
Correctional
Officer I Salary July $2,864.06
Commissioner
Salary July $2,920.00
Correctional
Officer III Salary July $2,059.95
Clerk I
Salary July $1,816.00
Correctional
Officer I Salary July $2,239.05
Treasurer
Salary July $3,650.00
Deputy
Clerk Salary July $2,043.00
Administrator
Salary July $3,930.00
Extension
P/T Salary July $1,400.00
Correctional
Officer I Salary July $2,307.08
RSVP
Coord Salary July $744.27
Appraiser
Salary July $2,258.00
Clerk I
Salary July $1,931.00
Driver
Examiner Salary July $2,103.00
Attorney
Salary July $2,044.00
Road
Deputy Salary July $2,380.00
Janitor
Salary July $574.00
Clerk
Salary July $3,650.00
Correctional
Officer III Salary July $2,888.55
Victim's
Assist Coord Salary July $2,500.00
Commissioner
Salary July $2,920.00
Deputy
Assessor Salary July $2,426.00
Correctional
Officer I Salary July $2,504.68
Deputy
Clerk Salary July $2,175.00
Sheriff
Deputy Salary July $2,451.82
Land Use
Admin Salary July $2,276.00
Fair Mgr
Salary July $1,315.00
Undersheriff
Salary July $2,938.00
Maint
Salary July $2,343.00
Corporal
Salary July $2,615.63
Coroner
Salary July $825.00
Sheriff
Salary July $4,091.67
COG
Salary July $209.25
VA
Service Officer Salary July $370.83
Correctional
Officer III Salary July $889.87
Correctional
Officer I Salary July $2,302.88
RSVP
Coord Salary July $1,958.00
Clerk II
Salary July $2,475.00
Correctional
Officer I Salary July $2,280.74
RSVP
Coord July $912.96
Weed
Coord Salary July $2,464.00
Office
Mgr II Salary July $2,308.00
Assessor
Salary July $3,650.00
Appraiser
Salary July $2,208.00
Metal
Detector Salary July $1,200.00
Janitor
Salary July $1,111.50
Janitor Salary
July $1,111.50
Deputy
Clerk Salary July $2,818.00
Correctional
Officer II Salary July $3,059.01
Correctional
Officer I Salary July $2,289.24
Admin
Assist Salary July $2,740.00
Metal
Detector Salary July $1,140.00
Road
Deputy Salary July $2,415.92
11928
ACS, Computer Lease $6,360.73
11929
AFLAC, Premiums $1,325.55
11930
Andrea Andersen, Mileage $11.20
11931
Barbara Berry, Mileage $144.00
11932
Black Hills Energy, Utilities $443.94
11933
Steve Burgess, Mileage $247.78
11934
Centennial Mental Health, Contribution $2,048.50
11935
Carol Chambers DA, Salaries $8,644.75
11936
County Health Pool, Insurance $40,140.84
11937
Clinton Clark, Mileage $24.00
11938 Co
Dept of Public Health, Toxicology $25.00
11939 Co
POST, Training $50.00
11940 Co
State Patrol Academy, Training $72.00
11941 Co
Secretary of State, HAVA Training $60.00
11942
Curian Clearing, Retirement $6,300.06
11943
DOLA, Karval Water Loan Pmt $2,099.95
11944
Drive Train Industries, Repairs, 9.50
11945
Eastern Co Plainsman, Notices $69.12
11946
ECCOG, Qtrly Dues $2,751.25
11947
Edison Fire Protection Dist, Contribution $500.00
11948
First Bankcard, Charges $659.84
11949
First Bankcard, Charges $5.23
11950
First Bankcard, Charges $579.92
11951
First Bankcard, Charges $479.40
11952
First Bankcard, Charges $27.63
11953
First Bankcard, Charges $28.00
11954
First Bankcard, Charges $78.17
11955
First Bankcard, Charges $757.06
11956
First Bankcard, Charges $33.06
11957
Five Star Sanitary, Supplies $604.14
11958
Fraiser Farms, Rodeo/Hay $545.87
11959
George Garner, Utilities $75.55
11960
Genoa Fire Dept, Contribution $500.00
11961
Great West Life & Annuity, Def Comp $2,595.00
11962
Susan Hamilton, Mileage $141.66
11963
Hart’s Auto Supply, Parts $73.87
11964
Hasler, Postage $102.00
11965
Hoffman Drug, Medicine $2,096.37
11966
Hugo Ambulance, Contribution $1,200.00
11967 ID
Wholesale, ID Cards $127.96
11968
Karval Fire Protection Dist, Contribution $1,200.00
11969
Stan Kimble, Travel $347.55
11970 L
Bar 4 Rodeo, Stock Contractor $8,600.00
11971
Corinne Lengel, Mileage $138.40
11972
Limon Ambulance Srvcs, Contribution $1,200.00
11973
Limon Leader, Ads $96.00
11974
Limon Chrysler, Supplies $37.98
11975
Lincoln Cnty Treasurer, Dept Expenses $10,977.35
11976
LCH, Medical Services $158.35
11977
Lincoln Cnty Road & Bridge, Fuel $497.00
11978
Lincoln Cnty Extension Fund, Postage $52.78
11979
LCH, Medical Services $183.30
11980
Karen Mosher, Fair Help $150.00
11981
Gordon Nall, Reimbursement $25.30
11982
National 4-H Council, Fair Expense $51.30
11983
Northeast Lincoln Fire District, Contribution $500.00
11984
Northeast Wisconsin Technical College, Training $295.00
11985 Don
Palmer, Fair Help $50.00
11986
LaRay Patton, Mileage $13.60
11987
PayFlex, Café Plan, $1,271.00
11988 Pay
Flex, Fees $100.00
11989
Stacey Phythian, Travel $83.54
11990
Pitney Bowes, Lease $127.00
11991
Precinct Police Products, Supplies $61.73
11992
Professional Radiology, X-ray $1.96
11993
Proforma, Supplies $311.31
11994
Project Smile, Meals $449.50
11995
Pronghorn Country, Supplies $150.77
11996
Quill, Supplies $771.34
11997
Qwest, Phone $66.75
11998
Rebecca Ravenkamp, Mileage $7.20
11999
Chip Reid, Mileage $40.80
12000 Dan
Roberts, Part Time Fair, $650.00
12001
Dwight Rus, Fair Judge $140.00
12002 Ed
Schifferns, Mileage $12.00
12003
Deanna Seelmeyer, Mileage $35.00
12004
Shriners Band, Fair Parade $300.00
12005
Shawn Smith Const, Roto Rooter Srvcs $112.50
12006
STAATS, Fair Expense $576.86
12007
Town of Hugo, Utilities $1,397.48
12008
Treasurer of Lincoln Cnty, State Withholding $3,872.00
12009
Treasurer of Lincoln Cnty, Federal Withholding $8,293.62
12010
Treasurer of Lincoln Cnty, FICA Withholding $18,836.36
12011 Tri
Cnty Fire Protection District, Contribution $500.00
12012 Tri
Me Spraying, Spray $7,631.24
12013
Verizon, Internet $30.49
12014
Vern’s TV, Repairs $24.99
12015 VFW
Band, Fair Parade $300.00
12016
Steve White, Fair Labor $400.00
12017
Witt Boys, Supplies $292.10
12018
Gary Woodward, Audit $9,085.00
12019
Xerox, Lease/Maint $532.65
12020
Xerox, Lease/Maint $273.60
12021
Linda Yoder, Mileage $13.61
12022
Yuma Cnty Clerk, Toner $97.55
12044
LaRay Becker-Patton, Fair Superintendent $36.40
12045
Gary Beedy, Mileage $150.00
12046 CBM
Food Srvcs, Jail Meals $8,026.40
12047
Chema Tox, Lab Tests $530.00
12048
COVA, Dues $150.00
12049
Decision One, Paper $75.82
12050
Cindy DeMore, Fair Judge $78.00
12051 DJ
Petroleum, Fuel $120.15
12052
Dorman Brothers, Stock Feed $253.68
12053
Douglas Cnty Treasurer, Autopsy $100.00
12054
ESRTA, Phone $1,547.15
12055
Eastern Co Plainsman, Notices $263.85
12056
Bruce Fickenscher, Fair Judge $50.00
12057
Flagler Aerial Spraying, Supplies $42.00
12058 Ben
Galloway MD, Autopsy $975.00
12059 Don
Gemachlich, Fair Judge $144.40
12060 Ann
Hall, Fair Judge $130.00
12061
Hillyard, Supplies $348.22
12062
Hoot Owl Tech, IT Support $106.25
12063
Hugo Lumber, Supplies $2,086.37
12064
Hulda Igou, Fair Judge $62.80
12065
Laura Johnson, Fair Judge $101.20
12066 KC
Electric, Utilities $7,950.77
12067
Leo’s Electrical, Outlets $171.00
12068
Limon Leader, Ads/Notices $1,330.08
12069
Lincoln Cnty Rd & Bridge, Fuel $1,102.59
12070
Lincoln Cnty 4-H Council, Fair Superintendent $118.68
12071
Lincoln Cnty Economic Dev, Contribution $5,000.00
10272
Angela Mannick, Fair Judge $205.54
12073
Mile Saver Shopper, Parade Entries $29.00
12074 MV
Equipment, Parts $276.10
12075
Zane Nestor, Coroner Assistant $50.00
12076
Osborne’s, Supplies $115.81
12077
Raylene Owen, Fair Judge $210.00
12078
Parmer’s Auto, Parts $19.55
12079
Plains Medical, Dental Srvcs $396.00
12080
Quill, Supplies $156.89
12081
Share Corp, Supplies $569.73
12082
Source Business, Payroll Support $62.50
12083
STAATS, Supplies $170.21
12084
Stone Oil, Fuel $6.00
12085 US
Food Service, Supplies $378.47
12086
Verizon, Phone $34.37
12087
Vern’s TV, Supplies $24.08
12088
Witt Boys, Supplies $150.00
ROAD & BRIDGE FUND
Road Crew
Salary July $2,343.00
Road Crew
Salary July $2,523.00
Road Crew
Salary July $2,283.00
Road Crew
Salary July $2,103.00
Road Crew
Salary July $2,613.40
Road Crew
Salary July $2043.00
Road Crew
Salary July $2,103.00
Road Crew
Salary July $1,816.16
Road Crew
Salary July $2,043.00
Road Crew
Salary July $1,983.00
Road Crew
Salary July $2,163.00
Road Crew
Salary July $7,379.20
Road Crew
Salary July $1,983.00
Road Crew
Salary July $2,523.00
Road Crew
Salary July $2,403.00
Road Crew
Salary July $2,103.00
Road Crew
Salary July $2,463.00
Road Crew
Salary July $2,283.00
Road Crew
Salary July $2,103.00
Road Crew
Salary July $2,523.00
Road
Foreman Salary July $4,544.00
Mechanic
Salary July $2,432.00
Road Crew
Salary July $2,043.00
Road Crew
Salary July $2,103.00
Road Crew
Salary July $2,283.00
Road
Foreman Salary July $2,704.00
Shop
Secretary Salary July $2,163.00
Mechanic
Salary July $2,552.00
Road Crew
Salary July $2,043.00
11884
AFLAC, Premiums $87.50
11885
Alsco, Equip Rental $49.95
11886
Black Hills Energy, Utilities $158.48
11887
Burt Ford, Parts $32.20
11888
County Health Pool, Insurance $26,903.04
11889
Cobitco, Road Oil $132,964.36
11890 Co
Mack Sales, Supplies $2,160.92
11891 Co
Equipment, Parts $28.08
11892
Curian Clearing, Retirement $3,741.08
11893 Div
of Reclamation, Mining & Safety, Fees $1,615.00
11894 DJ
Petroleum, Fuel $1,206.50
11895
Drive Train Ind, Parts $41.46
11896
ESRTA, Phone $183.65
11897
Farm Plan, Parts $24.45
11898
Flagler Coop, Fuel/Oil $11,263.60
11899 Forward
Edge, Lab Tests $35.00
11900
Town of Genoa, Water $69.00
11901
Great West Life & Annuity, Deferred Comp $2,110.00
11902
Hoffman Drug, Tools $92.94
11903
Town of Hugo, Water $185.30
11904
Hugo Lumber, Supplies $100.26
11905
Industrial Welding Supply, Capital Outlay $6,000.00
11906
Karval Water Users, Water $86.92
11907
Kiewitt Western Co, Road Oil $18,447.45
11908
LaFarge West, Road Oil $46,450.11
11909
Leo’s Electrical, Repairs $1,143.00
11910
Limon Leader, Ads $23.00
11911
MVEA, Electricity $157.51
11912 MV
Equipment, Parts $399.19
11913
Newman Traffic Signs, signs $185.03
11914
Osborne’s, Supplies $78.03
11915
PayFlex, Cafe Plan $200.00
11916
Premier Systems, Internet $24.00
11917
Pronghorn Country, Parts $5.99
11918
Quill, Supplies $48.26
11919
Schuler Terracing, Equip Rental $10,125.00
11920
Treasurer of Lincoln Cnty, State Withholding $2,020.00
11921
Treasurer of Lincoln Cnty, Fed Withholding $3,835.16
11922
Treasurer of Lincoln Cnty, FICA $11,070.98
11923
Vawter Distributors, Parts/Supplies $750.00
11924
Wagner Equip, Parts $2,123.40
11925
Witt Boys, Parts/Supplies $1,388.26
11926
Gary Woodward, Audit $3,121.00
11927
Xerox, Equip Rental $32.23
12102 Ace
Irrigation, Culverts $1,714.56
12103
Cee-Jay Sales, Parts $144.59
12104 Co
Mack Sales, Supplies $196.63
12105 DJ
Petroleum, Fuel $1,780.99
12106
Drive Train, Parts $33.49
12107
ESRTA, Phone $184.84
12108
Farm Gas, Fuel $15.96
12109
Flagler Coop, Fuel/Oil $27.216.32
12110 KC
Electric, Utilities $167.65
12111
Kiewitt Western Co, Road Oil $2,805.44
12112
LCH, Drug Screening $36.00
12113 MV
Equip, Parts $3,079.45
12114
Osborne’s, Supplies $4.09
12115
Ranco Trailers, Parts $510.52
12116
Snap-On-Tools, Tools $24.19
12117
Sunrise Environmental, Parts $163.13
12118
Wagner Equip, Parts/Supplies $810.06
12119
Witt Boys, Parts $950.33
LANDFILL FUND
Operator
Salary July $2,043.00
Part Time
Labor Salary July $835.20
Manager
Salary July $2,524.00
11869
County Health Pool, Insurance $1,748.03
11870
Curian Clearing, Retirement $308.28
11871
Alco, Supplies $62.68
11872
Town of Hugo, Water $28.80
11873
Lincoln Cnty Treasurer, Unemployment $1,557.27
11874
MVEA, Utilities $57.75
11875
Osborne’s, Supplies $18.00
11876
Treasurer of Lincoln Cnty, State Withholding $108.00
11877
Treasurer of Lincoln Cnty, Fed Withholding $157.66
11878
Treasurer of Lincoln Cnty, FICA $826.54
11879
Wagner Equip, Parts $555.20
11880
Witt Boys NAPA, Repairs $30.68
12095
ESRTA, Phone $163.86
PUBLIC HEALTH AGENCY
Health
Aid Salary July $206.93
Doctor
Salary July $50.00
STEPP
Liaison Salary July $1,225.00
WIC
Educator Salary July $1,716.00
Office
Mgr Salary July $1,981.00
Nurse
Salary July $3,640.00
12023
County Health Pool, Insurance $2,045.88
12024
Curian Clearing, Retirement $379.42
12025
Alco, Supplies $44.41
12026
First Bankcard, Charges $51.93
12027
First Bankcard, Charges $111.13
12028
First Bankcard, Charges $59.00
12029
Great West Life & Annuity, Def Comp $175.00
12030
Tracy Grimes, Rent $500.00
12031 Dee
Kaster, WIC Mileage $54.40
12032
Lincoln Cnty Treasurer, Postage $38.05
12033 Letitia
Marrufo, Interpreter $80.00
12034 Pat
McHone, Mileage $71.20
12035
Karen Mosher, Mileage $84.00
12036
Qwest, Phone $185.20
12037
Tonda Scott, Mileage $150.38
12038
Treasurer of Lincoln Cnty, State Withholding $339.00
12039
Treasurer of Lincoln Cnty, Fed Withholding $805.91
12040
Treasurer of Lincoln Cnty, FICA $1,349.28
12041
Verizon, Internet $60.28
12042
Xerox, Maint Contract $28.48
12089
Alco, Supplies $14.99
12090
ESRTA, Phone $190.41
12071
Lincoln Cnty Rd & Bridge, Fuel $27.00
12092
Moore Medical, Supplies $313.38
12093
Osborne’s, Supplies $17.68
LIBRARY FUND
Bookmobile
Salary July $647.57
Bookmobile
Salary July $708.19
11881
Center Point, Books $73.68
11882
Treasurer of Lincoln Cnty, State Withholding $2.00
11883
Treasurer of Lincoln Cnty, FICA $207.44
12098
Center Point, Books $268.38
12099 DJ
Petroleum Inc, Fuel $119.19
12100
Hoffman Drug, Supplies $89.32
12101
Poudre River Public Library, Fees $52.95
E911
11868
Qwest, Communications $309.12
CAPITAL PROJECTS
11866 ID
Card Group, Fingerprints $291.99
11867
Halde Redi-Mix, Concrete $2,002.00
11794
Hugo Lumber, Supplies $2,061.04
CONSERVATION TRUST
12094 BMC
West, Materials Karval Park $2,748.19
SOCIAL SERVICES ADMINISTRATIVE FUND
Director
Salary July $5,045.00
Receptionist
Clerk II Salary July $2,028.00
Part Time
$265.84
Legal
Tech III Salary July $2,028.00
Caseworker
I Salary July $2,926.00
Accounting
Clerk V Salary July $2,622.00
Income
Maint Tech II Salary July $2,028.00
Income
Maint Tech V Salary July $2,677.00
Part Time
July $183.60
Caseworker
III Salary July $2,959.00
Caseworker
III Salary July $3,159.00
Caseworker
Supervisor Salary July $3,688.00
Caseworker
III Salary July $3,108.00
Services
Administrator Salary July $4,557.00
Caseworker
IV Salary July $3,163.00
Income
Maint Tech III Salary July $2,163.00
62477 Co
Dept of Public Safety, Finger Prints $39.50
62478 Co
SS Directors Assoc, Dues $200.00
62479 DJ
Petroleum, Fuel $41.00
62480
Eastern Co Plainsman, Notices $270.00
62481
ESRTA, Phone $480.53
62482
Farm Gas, Fuel $72.48
62483
Hoffman Drug, Client/Prov Pmt, $305.88
62484
Limon Leader, Notices $261.00
62485 Kit
Carson Cnty, Process Fee $53.20
62486
Lincoln Cnty Sheriff, Process Fee $71.60
62487
Pitney Bowes, Supplies $50.00
62488
Accurint, Process Fee $50.00
62489
Client/Prov Pmt, $418.00
62490
Client/Prov Pmt $610.05
62491 DJ
Petroleum, Fuel $79.34
62492
Client/Prov Pmt $239.50
62493 Dr.
Albrecht & Dyer, Dental Srvcs $190.00
62494
Client/Prov Pmt, $350.00
62495
Client/Prov Pmt, $350.00
62496
Black Hills Energy, Utilities $400.00
62497 Co
Dept of Public Safety, Fingerprints $79.00
62498
Darling Delights, Meeting $13.48
62499
First Bankcard, Charges $1,114.72
62500
Tracy Grimes, Lease $375.00
62501
Hoffman Drug, Client Pmt $22.50
66502
IEBT Corporation, Client Pmt $111.00
66503
Client/Prov Pmt $350.00
62504 LG
Printing, Supplies $838.50
62505
Limon Leader, Subscription $23.00
62506
Lincoln Cnty, Lease $1,882.00
62507
Lincoln Cnty, Contract Pmts $2,295.00
62508
Lincoln Cnty DSS, Travel $290.56
62509
Lincoln Cnty Road & Bridge, Fuel $384.81
62510
Lincoln Cnty, Postage $30.75
62511
Lincoln Cnty, Process Fee $49.00
62512
Client/Prov Pmt $350.00
62513
Office Max, Supplies $644.69
62514
Osborne’s, Supplies $57.97
62515
Rose Padilla, Contract Pmt $221.12
62516
Client/Prov Pmt $259.20
62517
Client/Prov Pmt $350.00
62518
Pitney Bowes, Postage $127.00
62519
Quest Telephone, Phone $112.27
62520
Scranton Specht & Assoc, Contract Pmt $8,260.63
62521 Amy
Seymour, Contract Pmt $1,586.25
62522Sunrise
Environment, Supplies $348.35
62523
Verizon, Phone $122.12
62524
Ruth Wharton, Process Serve $435.00
62525
Witt Boys, Supplies $41.42
62526
Gary Woodward, Audit Fees $3,000.00
62527
Xerox, Supplies $132.97
62528
Xerox, Supplies $89.00
62529
Colette Barksdale, Travel $249.59
62530
Andrew Lorensen, Travel $138.00
62531
Mary Lyons, Travel $68.09
62532
Shannon Sheffield, Travel $72.00
62533
Lincoln Cnty Treasurer, Liabilities $10,478.30
62534
County Health Pool, Insurance $13,633.38
62535
VOID
62536
Great West Life & Annuity, Def Comp $1,525.00
62537
PayFlex, Cafeteria Plan $500.00
62538
AFLAC, Insurance $147.00
62539
Lincoln Cnty, Gen Assist $670.94
62540
Osborne’s, Gen Assist $81.76
62541
Curian Clearing, Retirement $2,647.73
In
regard to old business, Ms. Devers said she’d called Kit Carson County Administrator
Carol Fritz about the part-time RSVP position, and Carol told her that she
would speak for the commissioners and say that Kit Carson County would not fund
fifty percent of the position. Mr.
Burgess said he didn’t believe that was her place to make that decision, so he
would contact one of the board members himself. He added that the last part-time person only worked twenty hours
a month, not twenty hours each week. Any
decision was tabled until budget time to see if anything could be done for next
year.
Mr.
Beedy had joined the meeting by then, so reported that he’d been on a
conference call with CHP regarding the county’s health insurance plan and what
some of the changes would be for 2010.
Mental health will be funded at 80/20, rather than fifty percent,
hearing aids will be covered for kids under eighteen if they are medically
necessary, they hope to increase the pay-out on the vision plan for contacts
and glasses. The national increase for
health insurance has averaged nine-to-eleven percent, whereas the trend with
CHP is about four percent each year.
Mr. Beedy suggested the county budget for a six percent increase in
2010, just to be safe.
At
11:00 a.m., Joe Burke and Bill O’Dell with ImageBASE, LLC met with the Board to
discuss the digitization of the records in the County Clerk’s office. After providing a bit of the company’s
background, Mr. Burke gave a power point presentation explaining the quality of
workmanship and describing the procedures used for the digitization
process. The three most important goals
they try to obtain are preservation, access and security. First, the preservation of the records
requires an inventory of everything in the clerk’s vault, for which they charge
$2,750. The complete inventory is a
detailed listing of each reception, grantor/grantee, tract index or deed book,
aperture card or plat map stored by the county, as well as marriage records,
military discharges, commissioner minutes and many others. The company charges on a per-page basis and
as part of their preservation plan, a copy of the records is sent to the state
archives so that there is a back-up of everything off-site. He admitted that they are not the least
expensive company, but that they pride themselves on the quality of their work,
and they strive to develop a historical preservation image quality that is
guaranteed.
As
for access, the intention is to provide a full index of images that can be
imported into the county’s current recording system, to make the documents
easily accessible to the public researchers and office staff.
Mr.
Beedy asked why some of the copies in the power point were blue, while others
were black-and-white, and Mr. Burke responded that the county would receive
both; however, the Saul’s Creek recording package does not support 24-bit color
at this time. That does not mean that
future recording packages will not, so that is the reason for providing both to
the county. He added that they load the
bi-tonals (or black-and-white images) to begin with, but if a system should be
purchased several years from now that supports the other images, then they will
be able to use them.
Mr.
Burgess asked if the images were contained on a CD, and when Mr. Burke
responded that they are, Mr. Burgess asked what the guarantee is that the CD
won’t become outdated to where it cannot be used anymore. Mr. Burke replied that the disk can be
copied to new media as time goes by because the bits in the file will never
change, even though the media will.
Mr.
Beedy asked if the images were self-open files, and Mr. Burke responded that
the company provides a standard format rather than a proprietary format so that
the digital images can be opened by the use of any program supporting Jpeg or
TIF files. He added that the security
portion of the company’s plan supports locked files which cannot be opened and
changed, and he again mentioned that the copy is sent to the state archives in
the event that any disaster should ever occur.
Mr.
Burke recommended the county pay for a complete inventory of the records, as it
would become a valuable asset, even if the county could not afford to begin the
project at this time.
Mr.
O’Dell had picked up a few actual pages from the clerk the prior week, and Mr.
Burke demonstrated what had been done in the way of digitization of those same
records, as a means of exhibiting the quality of their work. He said that seventy-five percent of
Colorado counties had used ImageBASE for their historical preservation
projects, and when Ms. Lengel said that she had also contacted US Imaging in
Michigan, Mr. Burke said they had never lost a contract to that company, but
invited Ms. Lengel to offer the inventory to them once it was completed, in
order for her to determine which company had the better quality.
Mr.
Lyons asked what kind of a time frame they would be looking at, and Mr. Burke
said they would start with the inventory, and depending on how many records
they discover need to be digitized, they would then work on what the county
could afford. For example, if there were
three hundred books that Ms. Lengel wanted to start with, it would probably
take around thirty days for the capture of the images and another sixty days
for the indexing. Mr. Burke added that
the indexing of the images is very important, and if they didn’t do a good job
of that, then the county may as well not bother with the project at all. He added that somehow road graders or other
Road & Bridge equipment always seems to take precedence over such projects
in regard to funding, but that now is the time for such a project to be
considered.
Mr.
Burgess said that they would need to get with Ms. Lengel to determine what she
felt was most important in the way of which documents to preserve first, if the
county chose to begin the project.
Mr.
Lyons asked if there would be a way out of the contract if the future brought
no continued funding to complete the digitization project, and Mr. Burke told
him that since the county can’t legally encumber funds beyond the current
fiscal year, they would base the price on either one set price or something
that would have a cost-of-living increase in it, but that they would most
certainly work with the county as they understood that no one can predict the
future.
Mr.
Beedy asked if there could possibly be a cost savings if the Treasurer and
Assessor had records that also needed to be digitized, and Mr. Burke said there
would be.
The
Board thanked Mr. Burke and Mr. O’Dell for a very informative presentation.
At
1:00 p.m., Pat and Hadley Durham, Paul and Delbert Jenkins and John and Janell
Reid met with the Board to discuss issues with cattle on property other than
their owner’s and on county roads. The
problem is that the fences around the perimeter of the Smith Cattle Company,
now owned by The Nature Conservancy and the State Land Board and leased by Joe
Frasier, are in disrepair and the cattle are continuously getting out.
Pat
Durham commented that they had implemented the “good neighbor” policy over the
past two summers and would simply put the cattle back into the pastures when
they got out. Residents in that area
are concerned that someone will get hurt or killed on the county roads, since
the cattle are out at all hours and are often crossing the county roads to get
to a neighbor’s pasture. Mrs. Reid said
that she is worried they will eventually make it to State Road 71 and possibly
cause a major accident, which is why they are always helping put the cattle
back in.
Mr.
Durham said he had left a message for John Valentine with the State Land Board,
but that he had never received a response.
He added that Joe Frasier and their hired man, Louis Martin, were down
to speak with him and said that their lease agreement provides for fencing
supplies, but that they have never received them or the money to purchase them
from The Nature Conservancy. Mr. Durham
went on to say that the highest number of cattle that they ever had to put back
in was around sixty head, but if they have to wait for Joe Frasier to come from
Last Chance, the cattle could go several miles before he would ever get there,
which is another reason the neighbors tend to put the cattle back in. They have also tried to contact Louis
Martin, but he has not returned their calls, either. The yearlings have recently trampled gardens, lawns and gone
inside fenced yards, and Mr. Durham said that in Mr. Frasier’s defense, he did
offer to compensate for the damages, but the neighbors have just basically
gotten tired of the whole situation and have come to the determination that it
isn’t their responsibility to keep trying to fence the cattle out anymore. Unfortunately, no one will return their
phone calls from the State Land Board.
John
Reid said he thought they should try to contact the Nature Conservancy, also,
when Mr. Lyons suggested that the commissioners try to contact the SLB.
Mr.
Durham said he’d even be willing to put up the fence or help put it up if the
materials were available, but Mr. Lyons didn’t believe that was his
responsibility.
Mr. Burgess said that he thought a stipulation to the TNC contract was that
they were required to have a permanent resident living there on the place, and
Mr. Durham said there was another gentleman by the name of Arthur Herbert that
he thought was the foreman, but since there is no land line phone there at the
place, no one can ever get in touch with anyone.
Mr.
Kimble said that statute provides that the Brand Inspector be notified
regarding estrays, but that the majority of statute is more a civil problem
than a matter for the sheriff, unless there is documented history of the
animals consistently getting out. Then
the sheriff can charge the owner with a misdemeanor.
A
call was placed to Sheriff Tom Nestor, requesting he come by the meeting to
discuss the matter. When he and
Undersheriff Gordon Nall arrived, the sheriff said he is certainly aware of the
problem and had contacted Louis Martin the previous day and left him a message,
although he had not yet returned the sheriff’s phone call.
Mr.
Burgess wanted to know if it would help if the neighbors called the sheriff’s
office every time the cattle were out, and Sheriff Nestor said they would
certainly send someone down to take a report each time.
Paul
Jenkins put in that they were also concerned that the cattle may carry
diseases, and Pat Durham added that the heifers sometimes get out and are then
mixing in with neighbors’ bulls, calves and other cattle, which could create an
even larger problem.
Sheriff
Nestor placed a phone call to Joe Frasier and explained the situation, of which
he was already aware, and informed him that he was very concerned there would
be an accident, requesting that the fence be fixed immediately, due to the
safety issues. Mr. Frasier asked which
fence in particular they were talking about and was told that the one on County
Road J seems to be the worst right now, although all of it around the entire
perimeter of the property is in low maintenance or disrepair. Mr. Frasier said they have moved the cattle
out of the one pasture into another one, and that he thought they could get to
the fence the first week of September.
Sheriff Nestor told him that was not soon enough, as the fence in the
other pastures is apparently just as bad, so he either needs to move the cattle
or fix the fence.
Mr.
Lyons said that he was sure they knew there were issues with the fence when
they leased the property to begin with, so it was the commissioners’ intention
to contact both the State Land Board and The Nature Conservancy about the
problem. Mr. Frasier commented that the
landowners were supposed to pay for materials to fix the fence, but so far they
have not gotten anything.
Mr.
Lyons asked Mr. Frasier for phone numbers of who could be contacted when the
cattle get out, and he provided Louis Martin’s cell phone number, adding that
he is supposed to be available at all times.
The
Board attempted to contact John Valentine or Beverly Rave with the State Land
Board, but had to leave messages.
Mr. Beedy asked Pat Durham if he had any other issues to discuss and was told
that there is quite a bit of Canadian Thistle in their area in the road
ditches. He said that Wayne Shade has
done some spraying, but he would like for it to be taken care of. Mr. Lyons asked if it was on both sides of
the fence and asked Mr. Durham if he knew who the property owners were, adding
that they would check into it.
Once
the group had gone, the Board agreed to contact County Coroner Jennifer Nestor
about a bill for safety jackets and pants that she had purchased from the
Colorado Coroner’s Association. Since
she could not be reached, Ms. Devers left her a message.
John
Valentine with the State Land Board called back and explained that they are
trying to get money for four miles of fence, but that the funds have not been
released yet. He added that they will
eventually get the entire fence fixed, but at this point, he has asked the
Denver office just for enough money to build the four miles.
Mr.
Valentine also commented that he had told Joe Frasier and Louis Martin that
they may have to use the rent payment to pay for fencing materials and
maintenance, and Mr. Lyons said that there was no one there on the premises to
take care of the fence. Mr. Valentine
said that Louis was supposed to be there at all times, but that the night that
Mr. Durham tried to reach him, he said his cell phone had not charged, so he
did not get the message. Mr. Lyons
suggested they put in a telephone land line to avoid that problem.
Mr.
Lyons told Mr. Valentine that the commissioners wanted an update in one month’s
time, adding that they intended to contact someone from The Nature Conservancy,
as well. After providing current phone
numbers for Frogard Ryan, Mr. Valentine said that TNC supposedly had a crew
working on tree-removal in that area, and thought maybe they could help with
repairing some of the fence.
Mr.
Burgess asked Mr. Valentine to contact Ms. Devers if they come up with the
funding they have requested, and then a phone call was placed to Frogard Ryan
with The Nature Conservancy.
Mr.
Beedy told her that they had been informed that TNC has volunteer forces
working on other projects in the area and he felt they could better utilize
their resources by getting the Smith ranch up to a working ranch standard like
they had promised they would do when they first met with the Board. He added that they should not rely on Joe
Frasier to do everything and that they should work at becoming a better
neighbor.
Ms.
Ryan said she would contact Joe Frasier and Louis Martin to get some background
on the situation and would then get back to the Board.
Mr.
Beedy told her that the issue regarding the fence needed to be addressed within
the next week or so, and Mr. Lyons informed her that the sheriff was now
involved, adding that he felt they need to put in a land line, since Louis
Martin is difficult to reach at times.
Mr.
Burgess asked Ms. Ryan to contact Ms. Devers prior to the August 18 meeting to
let her know what she had found out.
Mr.
Lyons called for the Administrator’s report, and Ms. Devers said she’d received
an e-mail from Michael Smith with CCI concerning an emergency management
survey, which she had completed. The
Board then completed a CCI survey regarding electronics waste.
Ms.
Devers asked what the Board would like her to do regarding cost-of-living
raises for the employees when she sent out budget paperwork to the departments
next week, and they said to have each department figure their budgets both
ways; with a $50, $55 or $60 raise and without.
CDOT
will be out to look at bridges on August 11 at 10:00 a.m.
Mr.
Kimble reported that he mistakenly thought that the coordination resolution had
already been passed in Morgan County, but it has been tabled. They did approve the special use changes to
the zoning regulations, however.
Mr.
Kimble provided information he had obtained from Boulder County, Jefferson
County and Ouray County concerning charging for employee time when it comes to
making copies of public records, adding that he had forwarded the information
to both Ms. Lengel and Ms. Devers. Ms.
Lengel said she preferred the Ouray County resolution, as much of what was in
the other two did not apply to Lincoln County.
Ms. Devers will change the resolution so that it pertains to Lincoln
County and the Board will review it at a future meeting.
In
regard to the two percent county sales tax being collected on agricultural
pesticides, Mr. Kimble said that statute does support items being removed if
the ordinance allows for it. He had
obtained a copy of the original resolution where the sales tax was first put
into place, and it can be amended without the vote of the people. Mr. Burgess said that he felt it would still
be best to list the discussion on the agenda for public input before they make
a decision.
Mr.
Kimble reported that Linneburs were served with their letter last week, but
that he had not yet heard anything. He
felt that it would be best to have something in writing, but if they are making
an attempt to get the weeds under control, he wasn’t sure what else they could
do.
Ms.
Devers informed Mr. Kimble of what Mr. Morrison had reported earlier in the day
in regard to the Land Use Board’s decision on the proposed amendment to the
land use regulations pertaining to railroads, and then Mr. Kimble said they
would need to schedule a hearing for that, as well. Since notice needs to be published twice prior to the hearing, it
will wait until the end of the month, also.
The
Board then spoke with County Coroner Jennifer Nestor regarding the bill for
reflective jackets and pants. Mr. Lyons
told her that the sheriff had informed him that adjustable vests can be
purchased for $25 each, and that it would make more sense to do that than
always purchase fitted clothing for deputies when the turnover is so
great. He explained that they were not
going to approve the voucher and asked that she return the two jackets and
pairs of pants that she had purchased for approximately $280.
Mr.
Burgess said that he had an item for new business; he had asked for five keys
when he signed the paperwork for the new county van, but when it came, he
discovered the extra keys were $200 each.
Since the van came with two keys, he told them he did not want the three
additional ones. Mr. Beedy suggested
they purchase one for $200. The Board
then decided that the best use for the gold van would be at the Public Health
office. They will give the van they
have to the Victim’s Advocate, and her car will go out to the county shop.
Mr.
Beedy asked Mr. Lyons if Elbert County had abandoned their right-of-way on the
section lines, since that is where Mr. Lyons intends to build the new road, and
Mr. Lyons explained that he’d spoken with Elbert County Commissioner John
Shipper about it.
Further
discussion continued regarding the information from ImageBASE concerning record
digitization, and Ms. Devers put in that they needed to take into consideration
that at some point all of the documentation from commissioner meetings would
also need to be preserved, as there would be no record of any past proceedings
if something were to happen.
Mr.
Burgess made a motion to allow ImageBASE, LLC to perform a complete inventory
of records in the County Clerk’s vault at a cost of $2,750. Mr. Beedy seconded the motion, which carried
unanimously.
Ms.
Lengel asked where she was to take the money from, since she did not have it in
her budget for this year, and Mr. Burgess told her to take it from the line
item she would have used if she did have the money, and they would supplement
her budget at the end of the year if it became necessary.
With
no further business to come before the Board, the meeting was adjourned until
9:00 a.m. on August 18, 2009.
___________________________________________ _____________________________
Corinne M. Lengel,
Clerk to the Board Ted Lyons, Chairman