Board of County Commissioners of Lincoln County  

Agenda for June 30, 2009

 

 

9:00 Call to order and Pledge of Allegiance

 

10:30 Roger Doak and Mark Walker from the Colorado Department of Public Health & Environment to discuss amending the Certificate of Designation for the county landfill to allow the acceptance of asbestos

 

 

 

1.      Approve additional expense vouchers if necessary

2.      Approve the minutes from the June 29th meeting

3.      Cancel County General check #11501 written on June 1, 2009 to Lisa Crawford for $7.94 since she lost it

4.      Review revisions to the Special (111) Permit for the taking of aggregate (sand) from the Vick property for the CDOT Highway 287 project

5.      County Commissioners’ reports

6.      County Administrator’s report

7.      County Attorney’s report

8.      Old business

9.      New business

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Board of Lincoln County Commissioners met at 9:00 a.m. on June 30, 2009.  The following attended:  Chairman Ted Lyons, Commissioner Steve Burgess, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel.  Commissioner Gary Beedy was absent and excused.

 

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then Mr. Burgess made a motion to approve the minutes from the meeting held on June 29, 2009, as submitted.  Mr. Lyons seconded the motion, which carried.

 

Mr. Burgess made a motion to cancel County General check #11501 in the amount of $7.84, written on June 1, 2009 to Lisa Crawford, since the check was lost.  Mr. Lyons seconded the motion, which carried.

 

The Board reviewed revisions to the Special (111) Permit for the taking of aggregate (sand) from the Vick property and for the Cullen Borrow Pit for the CDOT Highway 287 project.

 

Mr. Burgess said he’d stopped by the landfill last evening and Mick has a submersible pump that went out, so they will need to purchase a new one.  There is also a lot of water in the east pit, so he will pick up a pump from the shop when they are in Hugo later this morning and see if they can’t get some of it pumped out.

 

Mr. Lyons had nothing to report, and Ms. Devers asked him to contact Connie Stone, who would like to get some recycling bins in Karval.  Mr. Lyons said he would do so.

 

Ms. Devers also wanted the Board to know that one of the accounts they had approved to charge at the landfill—a Jared Hielscher—had not paid his bill the second month, and then had written a bad check, as well.  The Treasurer’s office had contacted the landfill to let them know they should only accept trash from him on a cash-only basis from now on.

 

Ms. Devers reported that she’d received the letter and resolution from Stan Kimble regarding the amendment to the zoning regulations to include railroads, and that he would discuss it later this afternoon.

 

She had also sent the certified letter to Stan Martin regarding noxious weeds on his property, but he had not yet signed for the letter, which meant it had not been picked up.  The Board will sign another letter on July 6 when Mr. Beedy is back, and try to have it hand-delivered by the sheriff’s office.

 

Ms. Devers had pulled the information regarding the bookmobile, and in 2003, when they went to both Agate and Chaparral, they were charging a flat fee of $1,600 per year for two stops.  That amount was later increased.  If the county chose to charge $150 per stop now, the total for a year would increase to $1,800, but Mr. Burgess didn’t believe they would want to go to Chaparral anymore.  Mr. Burgess said he would discuss it with the Agate superintendent and the bookmobile board.

 

Mr. Burgess commented that he had contacted Eaton-Vance regarding enviro-vault fuel tanks, just to compare prices, since they were similar to what he had already looked at.

 

There was no new business, other than Ms. Lengel informing the Board that she would probably begin looking for a new machine to be used for copying microfiche cards.  She explained that the money has been in the budget for the past two years, but since her office is experiencing such a high volume of oil and gas exploration again, the old Reader/Printer machine may not hold out much longer with the number of copies they are making.  She intends to look at the type of machine that Phillips County has next Tuesday.

 

Mr. Burgess said that he still believes they should purchase a new county van this year, but they will wait until Mr. Beedy comes back next week to discuss it further.

 

At 10:45 a.m., Roger Doak and Mark Walker from the Colorado Department of Public Health & Environment met with the Board to discuss amending the Certificate of Designation for the county landfill to allow the acceptance of asbestos.  Landfill Manager Mick Jaques and operator Allen Chubbuck were also in attendance. 

 

Mr. Walker explained that asbestos is a huge issue and they are working together in an effort to provide a community service for the disposal of the material.  They are trying to find counties along the eastern plains to accept the material so that it all doesn’t have to be hauled to Denver, which is the case now.  They have put together a template, which is basically an appendix that can be added to the Design and Operations Plan, and will provide for the acceptance of friable and non-friable asbestos.  Mr. Doak said that the template simply addresses how the asbestos would be handled once it comes through the gates of the landfill.

 

Mr. Burgess asked if there are different types of asbestos, and Mr. Doak responded that it is considered friable if it is crushable by hand; otherwise, it is non-friable.

 

There were questions regarding whether or not the landfill operators would be exposed to the material, if they would be obligated to wear suits and respirators, and what kind of training would be required of them.  Mr. Doak explained that the certified generator or transporter of the asbestos is actually responsible for off-loading the material into a dedicated cell, and that the operators would only be accountable for covering it with a minimum of nine inches of dirt.  He added that the operators would be required to attend one day of training in asbestos awareness before they would be allowed to accept it.  He went on to say that the reason for a dedicated cell is that they would have to know exactly where in the site the asbestos is located; otherwise, there would be an additional cost to survey or GPS it in.  The requirements would all be spelled out in the template, and the county could specify anything they wanted to in their template.  According to Mr. Doak, the county has not amended the Certificate of Designation since the landfill was originally permitted, and it would have to be done through a hearing process.

 

He also informed the Board that the asbestos is supposed to be wet when it arrives at the landfill, but that it can be sprayed to make sure that the fibers don’t reach the air.

 

Mr. Walker said that they are focusing on old structures that are coming down or have been damaged in a fire that haven’t been abated, and since no one accepts asbestos on the eastern plains at this time, they would like for Lincoln County to be the first.  Mr. Doak added that it is the responsibility of the abatement contractor to comply with air pollution control requirements, as well as to be prepared for any problems with possible escaping fibers, and rips or tears.  The only responsibility of the county operators would be for covering the asbestos and accurate record-keeping.

 

Mr. Doak believed that the county really wouldn’t take in that much asbestos, and that a separate cell 150’ x 20’ x 20’ would probably last five years.  Mr. Burgess disagreed; stating that if there is nowhere else to take the asbestos, it is highly likely that Lincoln County would receive quite a bit.  Mr. Doak again reminded him that the county could put whatever restrictions they chose to on the appendix, and if they only want to accept asbestos from their own county, that would also be acceptable; they just have to specify that in their plan.

 

Ms. Devers wanted to know if they could amend the CD to state that the landfill would only accept asbestos from Lincoln County sites, but that other areas would be viewed on a case-by-case basis and Mr. Doak said that would be fine.  He added that if the county just wanted to accept it one time only; such as with the Genoa school, they could do that as well.  Ms. Devers asked if they would then have to dig a separate cell just for that one time, and Mr. Doak said they would not, but they would have to survey or GPS it in so that there was an accurate record of the location.  Mr. Doak also didn’t think the operators would have to take the training if asbestos was accepted on a one-time basis.

 

When Mr. Lyons asked why something wasn’t being done if it’s such an urgent matter, Mr. Walker said that, unfortunately, there is no funding available when the projects run in the hundreds of thousands of dollars to clean them up.

 

Mr. Burgess said that developing a new cell with the measurements that Mr. Doak described would probably cost the county between ten and fifteen thousand dollars, and wanted to know if there were any grants available to cover that cost.  Mr. Walker said he didn’t believe so, and Mick asked if the cell would have to be lined, but was told that it would not need to be.

 

Ms. Devers wanted to know the cost of the suits and respirators and whether or not the operators would require routine medical examinations, and Mr. Walker said the operators shouldn’t need any of that equipment because they really would not be exposed to the asbestos.  Mr. Doak recommended a chest x-ray and blood work as a baseline, but added that the abatement contractor would be responsible for clean-up in the event of a spill.  Mr. Walker added that if the wind was too strong on a day when asbestos was to be delivered, they would simply tell them they could not accept it that day.

 

Mr. Burgess asked how many cubic yards were in the site at Genoa, but Mr. Walker said they would take a look at it and get back to him.

 

As a final comment, Mr. Doak said the Board could certainly amend their Certificate of Designation in preparation for accepting asbestos, and leave it at that.  That way, if funding ever becomes available, all they will need to do is dig the separate cell and won’t have to worry about the paperwork.  He added that it would cost the county around $500 for them to review the plan, but that they would definitely work with the Board.

 

Once Mr. Doak and Mr. Walker had gone, the Board agreed that they would like to go ahead and amend the Certificate of Designation to include the acceptance of asbestos at the landfill on a limited basis.  Since Mr. Doak left the template, they will have Mr. Kimble review it, as well, and discuss it again on July 6.

 

Ms. Devers phoned Mr. Kimble to let him know that the Board had no further business to discuss for the day and that he didn’t need to come over.  The meeting was then adjourned until 9:00 a.m. on July 6, 2009.

 

 

 

 

 

 

 

__________________________________________                  ___________________________

                      Corinne M. Lengel, Clerk to the Board                                    Ted Lyons, Chairman