Board of County Commissioners of Lincoln County
Agenda for June 29, 2009
9:00 Call to order and Pledge of Allegiance
9:05 Dean and Nova Waite to discuss a personnel issue
1. Approve payroll and expense vouchers
2. Approve the minutes from the June 18, 2009 meeting
3. Review notification from the Department of Local Affairs that the county’s Energy and Mineral Impact Assistance grant application for fuel storage has been approved for $84,000
4. Review and approve an application from Parker Ag Services to charge at the county landfill
5. Review and sign a proposal from Plains Heating & Air Conditioning for an air conditioning unit for the courthouse
6. Review and sign Management’s Representation letter for the 2008 audit of the county’s financial statements
7. Review the May reports of revenues and expenditures for Landfill, Library, Capital Projects, Conservation Trust, E911, Lodging Tax, Road & Bridge and the individual road districts
8. Discuss receipt of federal funding for the replacement of two bridges and the rehabilitation of one
9. County Commissioners’ reports
10. County Administrator’s report
11. Old business
12. New business
The Board of Lincoln County Commissioners met at 9:00 a.m. on June 29, 2009. The following attended: Chairman Ted Lyons, Commissioner Steve Burgess, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel. Commissioner Gary Beedy was absent and excused.
After Mr. Lyons called the meeting to order and led the Pledge of Allegiance, Janitors Dean and Nova Waite met with the Board at 9:05 a.m. to discuss a personnel issue. Mr. Burgess made a motion to go into executive session, per C.R.S. 24-6-402 (4) (f) (I), to discuss a personnel issue. Mr. Lyons seconded the motion, which carried. Those remaining for the session were Mr. Lyons, Mr. Burgess, Ms. Devers and Dean and Nova Waite. The executive session was tape-recorded and the tape in on file in the County Clerk’s vault.
After coming out of executive session, Mrs. Waite said that the handicapped toilet in the men’s room needed to be addressed, as she has a terrible time keeping it clean because of its size. Mr. Lyons suggested they find out what brand the handicapped toilet in the women’s restroom is and get a new one.
Mrs. Waite also had a problem with the hot water heater in the janitorial closet. She said she wasn’t sure if it had been turned down, or if there was something wrong with it, but each time she needs hot water for the lobby floor, the water doesn’t get nearly hot enough. Mr. Burgess said they would check with Travis Nall to see if he had turned the water heater down for some reason.
The Board reviewed notification from the Department of Local Affairs that the county’s Energy and Mineral Impact Assistance grant application for fuel storage has been approved for $84,000, which Ms. Devers commented was only $3,187 less than what was requested.
Ms. Devers said that Parker Ag Services has taken over trash removal for the Limon Correctional Facility, and therefore, submitted an application to charge at the county landfill. Mr. Burgess made a motion to allow the company to charge at the landfill, Mr. Lyons seconded the motion, and it carried.
A proposal from Plains Heating and Air Conditioning for the purchase of an air conditioning unit for the courthouse was reviewed, and Mr. Burgess made a motion to sign the proposal. Mr. Lyons seconded the motion, which carried.
The Management’s Representation letter for the 2009 audit of the county’s financial statements was reviewed, and Mr. Burgess made a motion to sign it. Mr. Lyons seconded the motion, which carried.
The Board reviewed the May reports of revenues and expenditures for the Landfill, Library, Capital Projects, Conservation Trust, E911, Lodging Tax and Road & Bridge funds, as well as for the individual road districts.
Vernon Stone stopped by the meeting to discuss the use of lottery funds to help build a shelter and picnic area at the park in Karval. The Karval Community Building Club had received a little over two thousand dollars through a memorial, and thought it would be put to good use by building the shelter/picnic area; however, they realized it would not be enough to cover the costs. Mr. Stone felt that another $3,500 would probably be enough, as the materials will be $4,335, but they will still need to pay Kenny Book to build the structure. Mr. Burgess made a motion to approve an expenditure of not more than $4,000 from the Conservation Trust Fund in order for the Karval Community Building Club to build a shelter/picnic area at the park in Karval. Mr. Lyons seconded the motion, which carried.
Ms. Devers explained the procedure of submitting the bills to the county, as the state does not like the county to reimburse an entity when it comes to lottery funds. She said that Mr. Stone would need to send the bills in to the county and to be sure and let the companies know that the county is tax exempt. She also told him to send all receipts to her.
Mr. Burgess commented that he’d spoken with Kendra Ewing, Superintendent of Agate Schools, regarding taking the bookmobile back to Agate. He felt that it could be taken back to the school maybe once a month, since it isn’t getting as much use as it could be, but that it should only run on good roads. Ms. Devers asked if the school would be willing to pay anything, but Mr. Burgess said he would need to talk to Ms. Ewing again. Ms. Devers will pull the agreements from when the bookmobile went to Agate before.
Mr. Burgess made a motion to approve the minutes from the meeting held on June 18, 2009, as submitted. Mr. Lyons seconded the motion, which carried.
Ms. Devers read an e-mail from Matt Jagow with CDOT, regarding receipt of federal funding for the replacement of two bridges and the rehabilitation of another. He had wanted contact information for the two bridges, and Ms. Devers had explained that the commissioners weren’t sure whether or not they wanted to accept the funding for the third bridge, since the match would deplete the fund balance so much.
Mr. Burgess wanted to know if they needed to set up an appointment to meet with Mr. Jagow, but Ms. Devers said he would contact them. The Board was concerned that if they did not take the funding now, it may not be available in the future, and since they would get eighty percent, it was almost ludicrous not to accept the funding, especially since the bridge will have to be replaced at some point anyway.
Ms. Devers suggested that they go back to leasing heavy equipment for a couple of years, rather than purchasing, until the fund balance is built back up again. Mr. Lyons and Mr. Burgess agreed that they should accept the funding for the replacement of Lincoln County Bridge LIN-43-3W, and Ms. Devers will contact Mr. Jagow to let him know their decision.
Mr. Burgess reported that he helped Chris Monks organize the employees in District Two on June 23, and on the Twenty-fourth he attended the Child Welfare Action Committee meeting, where they discussed regionalization again. On June 25, Mr. Burgess helped out a little more in District Two, and then attended the Economic Development meeting at the Limon School Library, where Joe Kiely spoke. Mr. Burgess felt they should table any further discussion regarding Economic Development until Mr. Beedy returns. He also stopped by the off-load site in Genoa and Gary Stillmunkes told him that there are approximately two thousand ton left to remove, but they are definitely working on getting it cleaned up.
Mr. Lyons reported that he met with MayeGene Lee, Darrel Dutro and Merlin Stum on the evening of June 23 to discuss the hospital leasing the old People’s Regional Clinic. He said they wanted $1,200 a month, and Mr. Lyons told them he didn’t think that would be acceptable to the hospital board, and felt they had reached an agreement of $600 per month when he left the meeting. However, at the hospital board meeting, it was presented as $1,200, which Mr. Schrievogel said they could not afford. He recommended $750 per month, but Mr. Lyons didn’t know if that offer had been accepted or not.
Mr. Lyons also received a phone call from a citizen in District Two, which he passed on to Mr. Burgess. Mr. Burgess said the gentleman was concerned with thistle plugging several pipes up north, so he said he would speak to Chris Monks about it.
Ms. Devers reported that the $92,700 from the DOLA grant for the loader was received on June 22, and that Sheriff Nestor wanted to know if the county would be willing to spend an additional $300 to have the software added to the key card system so that employees’ fingerprints could be added to the cards. The Board agreed to spend the $300.
Ms. Devers asked if either commissioner had read the community surveys they’d received from Public Health Director Tonda Scott, as she wants to get them sent out, and then gave each of them a copy of the staffing proposal sent in by CSU Extension Director Joel Plath. Mr. Burgess again felt they should table discussion until Mr. Beedy returned, although everyone agreed that the county could not afford a full time 4-H Program Assistant at a maximum salary of $52,400. Ms. Devers said she would contact Mr. Plath to see if he could come out and meet with the Board on July 20, and in the meantime, would see if Linda Yoder could meet with them on July 6.
Ms. Devers informed the Board that Mr. Kimble had problems again with not having a county credit card when he paid for his hotel room at the attorneys’ conference, so Mr. Burgess made a motion to approve a county credit card with a $500 limit for County Attorney Stan Kimble. Mr. Lyons seconded the motion, which carried.
Travis Nall had installed the cell phone boosters in the courthouse and sheriff’s office on Friday, and although it helped in the latter, the one in the courthouse would not work. She had not checked with him yet today to see if it was working or not.
Ms. Devers also discussed dispatching and mutual aid issues with the Board.
As for old business, Mr. Burgess said he’d been approached by someone opposed to the guardrail being put in at the fairgrounds, as they thought kids would have problems carrying their buckets and such through the area. Mr. Burgess said he thought they might contact the gentleman for his input when they got ready to put the guardrail in. There were also a couple of other issues discussed and Mr. Burgess thought they should be brought up at the next fair board meeting.
There was no new business, but Patricia Phillips with Social Services stopped in to see if she could obtain a signature from Mr. Beedy on the Family Preservation Core Services Report. She said that it really isn’t a county commissioner thing, but since they were in session, she thought she would catch Mr. Beedy. Since he was unavailable, she asked if Mr. Burgess would sign it, which he did.
The Board approved the June payroll and expense vouchers for the month, and then, with no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on June 30, 2009.
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Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman