Board of County Commissioners of Lincoln County

Agenda for March 30, 2009

9:00 Call to order and Pledge of Allegiance

9:00 Open bids for carpeting and painting the County Clerk’s Office

10:00 Chris Tisserat, Program Manager for Court Appointed Special Advocates (CASA) in Lincoln County, and Kami Welch, Volunteer Training Coordinator, to start the campaign for April being National Child Abuse Awareness Month

1. Approve payroll and expense vouchers

2. Approve the minutes from the March 23, 2009 meeting

3. Review the contract for Energy and Mineral Impact grant EIAF #6497 for purchase of a new loader for Road District 1

4. Review an Energy and Mineral Impact grant application to purchase fuel tanks for Road Districts 2 and 3

5. Review and sign the Equitable Sharing Agreement and Certification form for compliance and eligibility for funds from forfeited property

6. County Commissioners’ reports

7. County Administrator’s report

8. Old business

9. New business

The Board of Lincoln County Commissioners met at 9:00 a.m. on March 30, 2009. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel.

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then the commissioners opened one bid for painting and three bids for carpeting the County Clerk’s office. Mr. Beedy made a motion to accept the bid from Gene Amann in the amount of $2,040.00 to paint the County Clerk’s office, kitchen area and Driver Examiner’s office. Mr. Burgess seconded the motion, which carried unanimously.

Bids from Floor Craft and Remnant World; $8,115.66, S&H Decorating; $6,918.35 and Shawn Smith Construction (Dan Hendricks); $12,010.00 were reviewed, and Mr. Burgess made a motion to accept the bid from S&H Decorating in the amount of $6,918.35. Mr. Beedy seconded the motion, which carried unanimously.

Mr. Beedy asked that the minutes from the meeting held on March 23, 2009, be changed in regard to the State Land Board selling property, not the Nature Conservancy. Mr. Burgess made a motion to approve the minutes, as corrected. Mr. Beedy seconded the motion, which carried unanimously.

The Board reviewed the contract for Energy and Mineral Impact grant EIAF #6497 for purchase of a new loader for Road District 1, and Ms. Devers said the contract had come in on March 25, so she had contacted Mr. Lyons to come in and sign it, which he did.

Also reviewed was an Energy and Mineral Impact grant application to purchase fuel tanks for Road Districts 2 and 3. Ms. Devers said she’d contacted Chip Taylor with CCI, as the Highway Users funding has dropped off considerably. She said she has never seen the amount received in March this low, so she contacted Chip to see if he knew whether or not it was a trend for the year that would continue. As a few minor changes were made to the grant application, Mr. Lyons said he felt that it was an extremely large amount of money to be spending during this time of economic crises, although he added that it was District Two and District Three money and they could certainly spend it as they saw fit. Mr. Beedy said he had considered increasing the berms in Karval, rather than spending the money on the new fuel tanks, and thought he would continue to pursue that option. Mr. Burgess said he would have to keep in mind that the cost for tanks, overflow valves and other necessary items to keep the tanks in compliance with hazmat would still need to be included, and added that he would like to continue with the grant application since the deadline is so close.

Mr. Burgess made a motion to apply for a DOLA grant in the amount of $87,182.00, which is half of the total cost of two tanks. Mr. Beedy seconded the motion, which carried with Mr. Burgess and Mr. Beedy voting in favor, and Mr. Lyons voting against.

The Board reviewed the Equitable Sharing Agreement and Certification form for compliance and eligibility for funds from forfeited property, which Ms. Devers explained was mandatory. Mr. Beedy made a motion to sign the form, Mr. Burgess seconded the motion, and it carried unanimously.

The Board’s 10:00 a.m. appointment had re-scheduled for the following day due to the inclement weather, so Mr. Lyons called for commissioner reports. Mr. Beedy reported that he attended the Genoa town board meeting on March 24, since they were discussing the asbestos problem with the old Genoa school. He said it would take at least $300,000 just to clean up the asbestos, and since the property belongs to Bob Miller, there is no option for him to obtain any grants, as there would be if a non-profit organization owned it. They discussed trying to dispose of some of the material at the county landfill, but were not sure if regulations would allow them to do so. Mr. Beedy said if the county could help in any way, he felt it would be in that manner, but otherwise, he didn’t see what could be done. He felt the best option would be for Mr. Miller to give the property to the town and then they could at least apply for grant funding to clean it up.

On March 25, Mr. Beedy attended the Lincoln Day dinner. The Eastern Colorado Services for the Developmentally Disabled meeting scheduled for March 26 was cancelled due to the weather, as well as the Rocky Mountain Rail Authority and Works Allocation Committee meetings scheduled for March 27. Mr. Beedy also reported that the director for E.C.S.D.D. had passed away Thursday evening.

Mr. Burgess reported that he had a phone message from Asphalt Specialties after the meeting on March 23, and he was assured that they would have the off-load site in Genoa cleaned up in the next couple of weeks. Mr. Burgess felt that if it were not cleaned up by the next meeting scheduled for April 6, the Board should file a formal complaint against them. He attended the Child Welfare Action Committee meeting on March 26 and 27, and also received a phone complaint regarding work being done by his road foreman. Mr. Burgess said he contacted the foreman to see what was being done, and Roger Noakes explained that he was pulling the gravel back up along County Road 3P, since the wind had blown it off.

Mr. Lyons reported that he called the Elbert County Surveyor on March 25 regarding the Rob Raines property line dispute, and he played the phone message for the other board members. He attended the Lincoln Day dinner that evening, and on March 27, he checked roads for Chris Monks. On the morning of March 28, he received a phone call from Stacy Sitton who complained that his road had not been plowed. Mr. Lyons contacted Chris, who told him it had been plowed the previous evening, but that it may have blown shut again. Mr. Lyons checked it out and let Mr. Sitton know that the road had, indeed, been plowed and was passable.

Ms. Devers reported that Merrill Wilson had called and was still having a problem with Nan Rickey from the Colorado Historical Society not wanting to allow four inches of rigid insulation in the roof of the roundhouse. Ms. Devers spoke with engineer David Wittman, who told her that four inches of rigid insulation will give the roof an R-factor of thirty. She added that she had sent a letter to Ms. Rickey and let the Board review it.

In regard to old business, Mr. Burgess brought up the purchase of another county van again; stating that the Land Use Administrator had put over eight hundred miles on it in one week. Mr. Lyons agreed that they should look into something, but still felt the economy is too unstable to do it now. He also stated that it didn’t make much sense to give the old van to the sheriff as a transport vehicle if there was a risk of the transmission going out on it soon.

As for new business, Mr. Burgess was told that Witt Boys can get motor oil for around seven dollars per gallon. That is a savings of roughly three dollars per gallon from what they are spending now, but the problem is that they would need to buy the oil in a two hundred and fifty gallon tote.

The Board reviewed the sheriff’s report for March, as well as the payroll and expense vouchers for the month of March, 2009, and then, with no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on March 31, 2009.

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Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman