Board of County Commissioners of Lincoln County

Agenda for February 27, 2009

9:00 Call to order and Pledge of Allegiance

10:00 Social Services Director Colette Barksdale to give her monthly report

1. Approve additional expense vouchers if necessary

2. Approve the minutes from the February 26^th meeting

3. Review a letter from Don and Della Knutson concerning dirt blowing from Section 30-T7S-R54W

4. County Commissioners’ reports

5. County Administrator’s report

6. County Attorney’s report

7. Old business

8. New business

The Board of Lincoln County Commissioners met at 9:00 a.m. on February 27, 2009. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel.

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then Mr. Burgess made a motion to approve the minutes from the meeting held on February 26, 2009, as submitted. Mr. Beedy seconded the motion, which carried unanimously.

The Board reviewed a letter from Don Knutson concerning dirt blowing from Section 30-T7S-R54W, and Mr. Burgess said he’d received a phone call from Mr. Knutson who told him that the problem was taken care of, as the landowner had begun to chisel the property in question.

Mr. Beedy reported he attended the Eastern Colorado Services for the Developmentally Disabled meeting via phone conference the previous evening, and Mr. Burgess reported he attended the hospital board meeting. He also made a couple of phone calls; one to find out more information regarding fuel tank storage, the other to COG to discuss the issue with CDOT not paying the October, November and December bills that they have not yet paid. Mr. Burgess said the amount owed is well over sixty thousand dollars, at this time.

Mr. Lyons attended the hospital board meeting and reported that they received the bid for the wiring of the generator project, which was for $236,000; much lower than they originally anticipated. When Ms. Devers asked about whether or not the state had finally approved the plans for the project, he said that they had done so shortly after Representative Gardner contacted them. The Board briefly discussed the funding of the project, since the grant that was applied for was in the amount of $200,000, and the hospital also applied for a loan and is receiving funding for the project from other sources, as well. Ms. Devers said she would check into it.

Ms. Devers had nothing to report, and the Board decided to let Mr. Kimble know that he did not need to attend the meeting, since they had nothing for him, either.

As for old business, Mr. Burgess made a motion to implement the Lincoln County Road and Bridge Equipment Replacement Policy, effective February 27, 2009. Mr. Beedy seconded the motion, which carried unanimously.

Ms. Devers said they needed to discuss the Court Security and Energy grant, as she needed to clarify whether or not the Board wanted to spend approximately $2,600 to install the system to monitor the outside doors on the courthouse that would not have the key card system installed on them. That way, the sheriff’s office would be able to monitor those doors, as well as the others, should someone go out one of them.

Ms. Lengel said she had received a phone call at 2:30 a.m. Thursday morning regarding the emergency exit in her office being found open when the sheriff’s deputy did his building check. She knew that no one from her office had exited through that door, nor had anyone opened it during the day, so she felt it would be a good idea to have the monitoring system in place. Mr. Beedy made a motion to spend $2,634.43 to have All Access install the monitoring system on additional exit doors in the courthouse. Mr. Burgess seconded the motion, which carried unanimously.

Mr. Burgess made a motion to sign Exhibit A to the T.S. Dudley Land Company, Inc. Paid-Up Oil and Gas Lease that Mr. Lyons had mentioned at the previous day’s meeting. Mr. Beedy seconded the motion, which carried unanimously.

Ms. Devers informed the Board she’d learned that the employee key card access cards to the building would not actually be ID cards, as they would not have the employees’ pictures on them. They could spend another twelve hundred dollars or so to purchase the camera and printer that it would require to turn the key cards into ID cards, but Ms. Devers said they would not have the words “Lincoln County” printed on them for safety reasons. Since the employees need to have ID cards, she wasn’t sure how to proceed. They decided to ask Mike Carlson with All Access to come and speak with them later this afternoon.

Another item of old business, brought up by Mr. Burgess, was whether or not they intended to allow another department to paint and carpet their offices in 2009, as they had made the decision to allow one per year. Ms. Lengel asked if her department could be next, since she did not want to have it done during a major election year, or at least; not in 2010. Since there is a department head meeting scheduled for March 3, they will discuss it at that time.

The Board signed a letter to the High Plains Soil Conservation District requesting a copy of their letter to Joe Linnebur referencing his plan to control noxious weeds on his property in Lincoln County.

Also signed was the Lincoln County Public Health MOU for use of the events building at the fairgrounds, in the event of a disaster. The meeting was adjourned at 9:50 a.m. in order for the Board to attend Representative Cory Gardner’s presentation at 10:00 a.m. at the Hugo school.

When the meeting was re-convened at 11:20 a.m., Social Services Director Colette Barksdale met with the Board to give her monthly report. Robert Kraxberger was also present. While the caseload reports were being reviewed, Ms. Barksdale informed the Board that she intended to sign Lincoln County up as a pilot county for a new program which will allow DSS applicants to accelerate their application process for Social Services programs. They are hoping to reduce long lines and time waste by putting stand-alone kiosks in certain areas for applicants to use to determine if they are even eligible for particular programs. Ms. Barksdale said she would like to put one of the kiosks in the Limon library, and will provide further updates as they become available.

The Father Friendly Community Project involving the baby changing tables has been completed, and Ms. Barksdale said they put a total of forty-one tables out into the community. She also informed the Board that there were only four attendees at the legal workshop the department sponsored, but that it went very well and she hopes to do it again next year and hopefully get more attendance.

Project School Supply is well under way; one school has already responded and returned their information. The provider list will go out today.

Ms. Barksdale said the department is required to submit a policy to the state regarding their activities, so Mr. Burgess made a motion to approve TANF Policy #25 and #26. Mr. Beedy seconded the motion, which carried unanimously.

The county received $6,326.19 in federal adoption incentive dollars, and will receive another $1,196.20, according to Ms. Barksdale. The money must be spent by September 30, 2009, and can only be used for specialized activities and incentives for post-adoption services. Lincoln County, tied with Logan County, received the sixth highest amount in the state.

The Board also reviewed a Lincoln County Department of Social Services Organizational Chart from Ms. Barksdale, and then adjourned for lunch.

At 1:00 p.m., when the meeting re-convened, Ms. Devers said she had not been able to locate Mike Carlson with All Access, so she will contact Greg Etl to see what he suggests regarding the key-card project. She will also ask him for an extension of the grant since there are still a number of things that need to be done.

With no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on March 5, 2009.

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Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman