The Board of Lincoln County Commissioners met at 9:00 a

Board of County Commissioners of Lincoln County

Agenda for November 7, 2008

9:00 Call to order and Pledge of Allegiance

9:05 Shawn Smith of Shawn Smith Construction to discuss replacement of some false ceilings in the courthouse with sheet rock ceilings

10:00 Social Services Director Colette Barksdale to give her monthly report

1:15 Conduct a conference call with Deborah Young with CSU concerning one El Paso County 4-H Club joining Lincoln County and attending our fair

2:30 The Commissioners, along with the Kit Carson County Commissioners, will go to the Flagler RSVP Office to conduct interviews for the RSVP Director position

1. Approve additional expense vouchers

2. Approve the minutes from the October 31^st meeting

3. Review the October monthly report from the Treasurer’s Office

4. County Commissioners’ reports

5. County Attorney’s report

6. Old business

7. New business

The Board of Lincoln County Commissioners met at 9:00 a.m. on November 7, 2008. The following attended: Chairman Ted Lyons, Commissioner Steve Burgess, and Clerk to the Board Corinne M. Lengel. Commissioner Gary Beedy and County Administrator Roxie Devers were absent and excused. Kay Christie with The Limon Leader and the Eastern Colorado Plainsman was present from 9:00 a.m. until 1:30 p.m., and since County Attorney Stan Kimble had nothing to report, he did not attend.

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then Shawn Smith with Smith Construction met with the Board to discuss replacement of some false ceilings in the courthouse with sheet rock ceilings. Travis Nall and Sheriff Tom Nestor were also present.

The original bid for $52,427.56 was discussed, but Shawn reminded everyone that it was over a year old. Ms. Devers had left information that the grant would only fund $36,380, so she wasn’t sure if the scope of work had been changed.

Sheriff Nestor said that the kitchen hallway and the booking area could be taken off the bid, as they weren’t as critical as the booking bathroom and dress-out, interview, and medical rooms. He added that the lobby restrooms in the sheriff’s office were also important and that the small rooms were most critical since prisoners are often alone in those rooms.

Mr. Burgess asked if the rooms in the courthouse were as important, and the sheriff felt that the public restrooms in the courthouse lobby were, but since the employee restrooms are now locked, they wouldn’t need to be done at this time; nor would the judges’ restroom. He did believe that the restrooms in the jury assembly room should be done.

Shawn felt that a square footage, room-by-room bid price would be the most fair, and discussion was held about attaching too much weight to the beams in the ceiling. Mr. Lyons felt that a heavy snow load may collapse the whole section of roof in the booking area and Shawn agreed that he would need to complete extensive frame work to span the ceiling widths in the larger rooms if he was going to do those.

Mr. Lyons asked if he could put in vertical beams or columns, or some other type of support to help hold the ceiling up, and everyone agreed that would be a better idea. Mr. Burgess said that they had pretty much decided not to do the booking area, which is by far the largest area, at this time. Since the majority of the other rooms are twelve feet or less, there shouldn’t be a problem.

Another possible issue might be the sprinkler system, according to Shawn. He said that he thought he could get the sprinkler heads back into the sheet rock, but if the pipes are closer to the ceiling than six inches, they would have to re-route the system and re-plumb it. However, Travis didn’t feel that it would be a problem. Lighting should not be an issue, either.

Shawn said he would update the bid and get it to the Board by their next meeting on November 17.

After Shawn and Travis left, Sheriff Nestor informed the Board that another jail deputy quit, so he would need to fill the position. At this time, he would like to put Officer Mooney back into the jail rotation and use the other two part-time people at the metal detector. That way, the jail will be covered and it will give him time to find a replacement. Sheriff Nestor also said that the CBM food service company is willing to allow a one-year contract, so he will have Mr. Kimble review it once he receives it.

At 10:00 a.m., Social Services Director Colette Barksdale met with the Board to give her monthly report. Mimi Lyons was also present. The Board reviewed the August and September caseload and financial reports, and then Ms. Barksdale said she had received three bids from three different attorneys who answered the ad. The commissioners felt that they would prefer to wait until Mr. Beedy could be present to make any decisions, so Ms. Barksdale opened the bids from Stan Kimble, Darla Scranton Specht and Robert James. A brief discussion was held on bid amounts, whether or not they were all-inclusive, and the average hours that may be required, since two of the candidates submitted hourly bids.

Mr. Lyons felt the only fair way to handle it would be to determine the hours submitted in 2008 and calculate the rate for each individual. Ms. Barksdale said her biggest concern was having good representation, and added that she would not be opposed to splitting the contract between two different attorneys, since Child Welfare, Child Support and Juvenile Delinquency are all very different components. She will review the applications and will meet with the Board again at their next meeting.

The Board approved the remaining expense vouchers for the month of November.

CLAIMS

The minutes from the meeting held on October 31, 2008, were approved as submitted, and then the Board reviewed the October report from the Treasurer, the October Veterans Service Officer’s report and the Public Health Director’s time sheets.

Mr. Burgess reported that on October 31 he spoke with one of the Baca County commissioners regarding prairie dogs, and was told that they are putting money into their budget next year for control. On November 1, he picked up a desk in Denver and delivered it to the County Treasurer on the Third, and he attended the department head meeting on November 4. On the Fifth, he met with Pat Vice and Bob Mailander with the Governor’s Energy Office. That afternoon, he went to Seibert to pick up parts for the Genoa shop, and then stopped by the going away party for Melody Maskus. That evening, he attended the Transit Advisory Committee meeting and then the COG meeting. He said that they would like to have a different commissioner on each board, as the TAC committee actually advises the COG committee, so it would be nice to have some separation. Mr. Burgess said they discussed severance tax and the fact that both Limon and Hugo receive money because they have people living in their towns who work in the oil industry, and several counties receive severance tax money as well. On November 6, Mr. Burgess attended the Baby Bear Hugs meeting.

Mr. Lyons attended the department head meeting on November 4, and on the Fifth he checked roads by Jay Jolly’s place, as well as County Road 63 where they rotomilled. He also toured the oil well projects, went by the landfill, and gave Jay Jolly the maps from the prairie dog meeting that was held on October 16. His intention was to have landowners document any known prairie dog towns on their property and to have the maps back for the meeting on December 8.

As for old business, Mr. Burgess reported that the off-load site in Genoa is looking much better, as they have been picking up trash and hauling off a lot of the shingles.

Mr. Lyons said they had discussed the two percent tax on chemicals several times, and Mr. Burgess felt they should wait for Mr. Beedy to make any decisions. His only comment was that whatever is done needs to be consistent with all retailers.

There were only a couple of items of new business. Mr. Burgess said that since the lodging tax passed, he believes they need to check with Mr. Kimble to see what needs to be done about forming a board. His opinion is that there should be one representative from each town in the county, as everyone needs equal representation. He also provided several Bookmobile reports.

The only other item was a comment from Mr. Lyons that the RC & D committee would like for him to be on their board.

At 1:15 p.m., the Board conducted a conference call with Deborah Young with CSU concerning one El Paso County 4-H club joining Lincoln County and attending the Lincoln County fair. Extension Director Linda Yoder was also present. Before the call was made, Ms. Yoder explained that El Paso County had agreed to keep the extension office open and the 4-H program active in their county, but that their extension director, Jonathan, would not agree to any of their clubs coming to Lincoln County. She let the Board know that the club is chartered under the National 4-H Program and added that Jonathan would consider allowing individuals to come to Lincoln County 4-H clubs, but not the entire club as a whole.

When Ms. Young got on the line she basically repeated what Ms. Yoder had said about El Paso County agreeing to keep their Extension Office open. She also reiterated what she had said in the past about preferring that county agents work things out between themselves when it came to 4-Hers joining out-of-county clubs.

Ms. Yoder later explained that Lincoln County requires that the Meat Quality Assurance program follow the pork quality assurance. Although they are more strict rules, it qualifies the 4-Hers to go basically anywhere to show. Ms. Yoder said that those are the only extra rules that Lincoln County has regarding 4-H.

With no further business to come before the Board, the meeting was adjourned so that the commissioners, along with Kit Carson County commissioners, could meet at the Flagler RSVP office to conduct interviews for the RSVP Director position at 2:30 p.m.

_________________________________________ ________________________________ Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman