Board of County Commissioners of Lincoln County
Agenda for July 7, 2008
9:00 Call to order and Pledge of Allegiance
9:05 Land Use Administrator Ken Morrison to present for adoption the resolution concerning the International Energy Conservation Code
11:00 Michelle Halstead, the CDOT Local Government Liaison, to discuss transportation funding and to answer questions the Board may have
1:15 County Auditor Gary Woodward to present the 2007 audit of the county’s financial records
2:30 Conference call with RSVP Director Melody Maskus to discuss transportation issues within her department
2:45 County Assessor Estelle Thaller to provide information on those who protested their property values and to present the preliminary values for the different classes of property in the county
1. Approve additional expense vouchers
2. Approve the minutes from the June 18th, 27th and 30th meetings
3. Review a request to contribute funds toward the Junior Livestock Sale at the State Fair
4. Review the June report from the Office of the County Treasurer
5. Review the May reports of revenues and expenditures for E911, Landfill, Library, Road & Bridge and the individual road districts
6. Review the Field Observation Report on the roundhouse, as prepared by Martin/Martin Engineers, and the Adjuster Summary of the costs to rebuild the north wall; and review and sign a contract with Historical Architect Merrill Wilson for her services on the reconstruction
7. County Commissioners’ reports
8. County Administrator’s report
9. County Attorney’s report
10. Old business
a. Landfill fees
b. Credit card issues with a county department
11. New business
a. Traffic flow in the courthouse parking lot
The Board of Lincoln County Commissioners met at 9:00 a.m. on July 7, 2008. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel. County Attorney Stan Kimble arrived at 10:45 a.m. and left around 2:00 p.m.
Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then Land Use Administrator Ken Morrison met with the Board to present the resolution concerning the International Energy Conservation Code for adoption. Mr. Burgess made a motion to adopt the resolution, Mr. Beedy seconded the motion, and it carried unanimously.
At a regular meeting of the Board of County Commissioners of Lincoln County, Colorado held in Hugo, Colorado on July 7, 2008 there were present:
Ted Lyons, Chairman Present
Steve Burgess, Vice Chairman Present
Gary A. Beedy, Commissioner Present
Stan Kimble, County Attorney Absent & Excused
Corinne Lengel, Clerk of the Board Present
Roxie Devers, County Administrator Present
When the following proceedings, among others, were had and done, to-wit:
RESOLUTION #685 It was moved by Commissioner Burgess and seconded by Commissioner Beedy to adopt the following resolution:
RE: AN ORDINANCE ADOPTING THE 2003 INTERNATIONAL ENERGY CONSERVATION CODE WITH DELETIONS AND AMENDMENTS AS THE LINCOLN COUNTY ENERGY CONSERVATION CODE.
WHEREAS, the Board of County Commissioners is authorized by State law to adopt and amend a County Energy Conservation Code, pursuant to Title 30, Article 28, Section 211 of the Colorado Revised Statutes; and
WHEREAS, the code adopted by this resolution shall be known as the “Lincoln County Energy Conservation Code” and may be sited as such and will be referred to herein as “this code”;
NOW, THEREFORE BE IT RESOLVED AND BE IT ORDAINED by the Board of County Commissioners of Lincoln County that:
SECTION 1. The Board of County Commissioners of Lincoln County hereby adopts the energy conservation code as follows:
The INTERNATIONAL ENERGY CONSERVATION CODE, 2003 Edition, published by the International Code Council, Inc., with additions , deletions and amendments as follows:
LISTING OF AMENDMENTS, 2003 INTERNATIONAL ENERGY CONSERVATION CODE (IECC):
1. SECTION 202 GENERAL DEFINITIONS; COMMERCIAL BUILDING. Add a new paragraph as follows:
Buildings or structures used for the purpose of providing shelter for
equipment or implements, farm products, livestock, or poultry shall not be
considered a “Commercial Building.”
2. SECTION 302 THERMAL DESIGN PARAMETERS: TABLE 302.1
EXTERIOR DESIGN CONDITIONS; CONDITION: Degree days heating: under Value add 6,000 to 6,499. CONDITION: Climate zone under Value add 13b.
SECTION 2. The provisions of this code shall apply to the erection, construction, reconstruction, alteration, renovation or change of use of all buildings except private detached garages, and buildings or structures used for the purpose of providing shelter for agricultural equipment and implements, farm products, livestock or poultry within the unincorporated areas of Lincoln County.
SECTION 3. Pursuant to Title 30, Article 28, Section 114 and 205 of the Colorado Revised Statutes, the County Building Inspector, also referred to herein as the “ building official’ shall be authorized by the Board of County Commissioners to administer and enforce this code.
SECTION 4. This Resolution and Ordinance shall be, and is hereby declared to be, in full force and effect thirty days after publication or July 21, 2008, whichever shall last occur.
SECTION 5. This Resolution and Ordinance shall be recorded in a book kept for that purpose and shall be authenticated by the signature of the Chairman of the Board of County Commissioners and the County Clerk and Recorder.
SECTION 6. If any section, subsection, sentence, clause or phrase of this Ordinance and Resolution is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance and Resolution. The Board of County Commissioners hereby declares that it would have passed this Ordinance and Resolution, and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional.
SECTION 7. All other Resolutions and Ordinances or parts in conflict herewith are hereby repealed.
Upon roll call the vote was:
Commissioner Burgess, Yes; Commissioner Beedy, Yes; Commissioner Lyons, Yes.
The Chairman declared the motion carried and so ordered.
Board of County Commissioners
Lincoln County
__________________________________
ATTEST: __________________________________
_____________________________ __________________________________
Clerk of the Board
Mr. Morrison also provided a copy of the Notice of Filing Application for Colorado Mined Land Reclamation on the Brent Pit, for Regular (112) Construction Material Extraction Operation, and stated there have been no new oil permits issued, there is no new wind development, and he has heard nothing further regarding the race track.
Mr. Lyons said he’d had a call from Mick Jaques regarding Asphalt Specialties wanting to haul all of the empty shingle pallets from the off-load operation in Genoa to the landfill. Mick wasn’t sure what to do with them, and Mr. Lyons suggested putting them down in the hole on the east side of Cell 3, where they could be burned and then covered. Mick said he wanted them stacked because there are a lot of them, and he didn’t want them just scattered around. Mr. Burgess said he couldn’t believe they have that many rejected or “bad” shingles that they are having to haul so many to Denver for grinding and recycling, adding that the only thing ASCI has done for Lincoln County is create a trash problem. Apparently, the trash bags that encase the shingles on the pallets are blowing everywhere. Asphalt Specialties has hired one part-time person; Mike Patton.
Deputy Albert Leach stopped by the commissioner meeting to serve the Board with a Summons in the Roger K. and Cindy L. Gilbert case.
Mr. Burgess made a motion to approve the June 18 and June 27 minutes, as submitted. Mr. Beedy seconded the motion, which carried unanimously. Mr. Beedy then made a motion to approve the June 30 minutes, as submitted. Mr. Burgess seconded the motion, and it carried unanimously.
The Board reviewed a request to contribute funds toward the Junior Livestock Sale at the State Fair, but chose not to contribute. They also reviewed the June report from the office of the County Treasurer, and the May reports of revenues and expenditures for the E911, Landfill, Library and Road & Bridge funds, as well as for the individual road districts.
After reviewing the Field Observation Report on the roundhouse, as prepared by Martin/Martin Engineers, as well as the Adjuster Summary of the costs to rebuild the north wall; $58,238.52, and the contract with Historical Architect Merrill Wilson for her services on the reconstruction, Mr. Beedy made a motion to sign the contract with Merrill Wilson. Mr. Burgess seconded the motion, which carried unanimously.
Mr. Beedy reported that he attended the Department Head meeting on July 1. He also called Bruce Johnson regarding the geothermal heat pumps, and was told that the business had been sold to Kent Vance. Mr. Beedy thought it would be a good idea to see if Mr. Vance could meet with the Board when Travis Nall returns from maternity leave, or even on July 18, since Greg Etl will be here that day. Ms. Devers will contact Mr. Vance to set up an appointment.
Mr. Burgess reported that he also attended the Department Head meeting on July 1, where he learned that the timers on the air conditioners don’t go off in most offices until 6:00 p.m. He felt they should turn off when the offices close and if need be, those employees who are still working could push the override button. Mr. Beedy asked if the override buttons could be adjusted to work for a shorter period than three hours, and Ms. Devers said she may have to call Leon Kelly and ask him, as Travis may not know.
Mr. Burgess also said that they had discussed the fact that the commissioners can set the hours that the courthouse is open during the department head meeting, since they were discussing going to a four day work-week. Ms. Devers said she had read C.R.S. 30-10-109 and that statement was only partially true, because the courts must be available like the sheriff’s office is, according to statute. Ms. Devers said she had typed a letter to District Court Judges Brinkley and Tallman, County Court Judge Fisher, and District Administrator Laurie McKager regarding the proposition. Mr. Burgess asked that she also send a copy of the letter to Chief Judge Sylvester, and then made a motion to sign the letter to the above parties regarding a four day work-week. Mr. Beedy seconded the motion, which carried unanimously.
Mr. Lyons reported that, other than the phone call from Mick Jaques, he only had one other call and it was from Dale Toft regarding the cattle guards along the state highway. Mr. Lyons said Dale had called the state shop in Hugo several times, but had never gotten a response, and Mr. Burgess suggested Mr. Lyons give him Terry Hubbell’s number.
Ms. Devers reported that she spoke with Gini Pingenot at CCI about SB 194 and was told that it doesn’t go into effect until August, although there are still many things that need clarification. The commissioners will continue as the Board of Health and have to appoint a Public Health Director, which they have done. There also has to be an appropriation of $1.50 per capita in the Public Health budget, which the county already complies with. The Colorado Department of Public Health and Environment will have to complete a statewide plan, then each local department will have to do so, as well, and the state will re-examine how it distributes Public Health dollars. The Public Health budget will continue to be a part of the County General Fund, but the county may have to develop a Board of Health budget. Ms. Devers said she told Gini that those costs are included in the commissioners’ budget and asked if it could continue that way, but Gini told her that is one of the items that have yet to be determined. Nothing will change as far as Vital Statistics goes.
Ms. Devers said they would need to finalize arrangements for the rail relocation meeting in Limon on Tuesday, July 8. Since it is an informational meeting only, there will be no agenda posted, and the County Clerk will not be required to take minutes.
Ms. Devers provided information regarding the New Energy Communities Initiative, which is a partnership between DOLA and the Governor’s Energy Office offering a new program designed to maximize energy efficiency and conservation, enhance community livability, promote economic development in downtowns and address climate change by reducing carbon emissions. The Initiative will reward local governments by directing up to ten million dollars in Energy Impact Assistance Funds to at least five regional efforts striving to create integrated, vibrant and sustainable communities.
Ms. Devers said that Lincoln County may not even be considered, but Greg Etl indicated that the first thing that would need to be done was an energy efficiency study, and that each entity in the community that was interested in taking part in the program would have to have their own study completed. Mr. Lyons said that he was sure the hospital had had one done and that they are definitely interested in partnering with the county, although it would ultimately come down to dollars and cents. Ms. Devers said she would contact Mark Ward to see if the school has had an energy efficiency study done, and thought it may be wise to invite Bob Mailander to meet with the Board on July 18 when Greg Etl is here. She added that they might want to invite Mark Ward, as well.
Ms. Devers’ final item was a question about allowing the courthouse offices to close at noon on the Friday of fair, which is August 11. She added that the Clerk’s office would need to remain open because of early voting, but Ms. Lengel said that her office did not mind if others closed. She added that she would probably close her office at noon on Christmas Eve so that her employees would be treated fairly. The Board approved the closure of county offices the afternoon of August 11, 2008.
The Board approved the remaining expense vouchers for the month of June, 2008.
The
following claims were approved:
COUNTY GENERAL FUND
Nurse
Salary June $242.35
Road
Deputy Salary June $2,540.00
Chief
Deputy Salary June $2,566.00
Commissioner
Salary June $2,171.67
RSVP
Coord Salary June $220.00
Correctional
Officer I Salary June $2,043.00
Commissioner
Salary June $2,171.67
Part-time
COG Salary June $84.00
Clerk I
Salary June $1,766.00
Correctional
Officer I Salary June $2,055.64
Correctional
Officer I Salary June $2,210.30
Treasurer
Salary June $3,650.00
Deputy
Clerk Salary June $1,923.00
Correctional
Officer I Salary June $2,254.32
Correctional
Officer I Salary June $2,055.64
Administrator
Salary June $3,870.00
Correctional
Officer I Salary June $1,983.00
Doctor
Salary June $50.00
RSVP
Coord Salary June $712.00
Appraiser
Salary June $2,208.00
Clerk I
Salary June $1,831.00
Driver
Examiner Salary June $1,983.00
Attorney
Salary June $1,400.00
Road
Deputy Salary June $2,645.56
Janitor
Salary June $650.00
Clerk
Salary June $3,650.00
Victim's
Assist Coord Salary June $2,500.00
Commissioner
Salary June $2,920.00
4-H
Assist Salary June $353.99
RSVP
Janitor Salary June $37.76
RSVP
Director Salary June $2,008.00
Deputy
Assessor Salary June $2,376.00
Deputy
Clerk Salary June $1,983.00
Land Use
Admin Salary June $2,126.00
Office
Mgr Salary June $1,881.00
Fair Mgr
Salary June $1,290.00
Undersheriff
Salary June $2,878.00
Maint
Salary June $2,223.00
Correctional
Officer I Salary June $2,183.88
Coroner
Salary June $825.00
Sheriff
Salary June $4,091.67
VA
Service Officer Salary June $366.67
Correctional
Officer I Salary June $2,043.00
Part time
4-H Assistant June $332.50
STEPP
Liaison Salary June $830.25
Clerk II
Salary June $2,355.00
WIC
Educator Salary June $1,766.00
Nurse
Salary June $3,580.00
RSVP
Coord June $888.96
Weed
Coord Salary June $2,344.00
Office
Mgr II Salary June $2,258.00
Jail Food
Svc Salary June $2,595.00
Assessor
Salary June $3,650.00
Appraiser
Salary June $2,108.00
Road
Deputy Salary June $2,841.70
Correctional
Officer I Salary June $2,333.55
Jail
Admin Salary June $2,415.00
Janitor
Salary June $1,081.50
Janitor
Salary June $1,081.50
Deputy
Clerk Salary June $2,758.00
Correctional
Officer II Salary June $2,980.30
Correctional
Officer I Salary June $2,238.02
Admin
Assist Salary June $2,620.00
Court
Security Salary June $255.00
8872
A&E Tire Inc, Repairs, $449.56
8873 ACS
Enterprise, Lease $6,360.73
8874
AFLAC, Premiums $1,338.35
8875
Alco, Supplies $19.57
8876
Aquila, Utilities $407.50
8877 Gary
Beedy, Mileage $102.60
8878
Charles Brewer, Mileage $37.50
8879 CBI,
Services, $39.50
8880
Carol Chambers, District Attorney $8,909.15
8881
County Health Pool, Insurance $41,626.86
8882 Colo
State Treasurer $606.79
8883 Co
State Patrol, Services $20.00
8884
Commotion Promotions, STEPP Supplies $722.18
8885
Credit Acceptance Corp, Garnishment $455.71
8886 CSU
Cooperative, Qtrly Payment $2,825.00
8887 Dell
Marketing, Supplies $89.96
8888
Denver-Vail Ortho, Services $113.00
8889
Douglas Cnty Treasurer, Coroner $100.00
8890
Eastern Co Plainsman, Advertising $443.00
8891
First Bankcard, Charges, $102.00
8892
First Bankcard, Charges $294.68
8893
First Bankcard, Charges $818.44
8894
First Bankcard, Charges $568.35
8895
First Bankcard, Charges $54.40
8896
First Bankcard, Charges $87.61
8897
First Bankcard, Charges $46.30
8898
First Bankcard, Charges $68.45
8899
First Bankcard, Charges $7.00
8900
First Bankcard, Charges $185.85
8901 Five
Star Sanitary, Supplies $386.00
8902
George Garner, Utilities $57.80
8903
Great-West Life & Annuity, Def Comp $3,950.00
8904
Tracy Grimes, Rent $500.00
8905 Hart
Intercivic, Elections Equip $81.83
8906 HCA
Health One, Medical Services $24,563.80
8907 Hugo
Postmaster, Box Rent $288.00
8908 Hugo
Postmaster, Stamps $22.00
8909
Independent Tabulation, Supplies $41.67
8910
Interstate Brands, Supplies $75.61
8911
International Code, Office Supplies $105.00
8912
Judgment Creditor, Garnishment $385.37
8913
Delores Kaster, Mileage $108.80
8914 KC
Electric, Electricity $6,652.49
8915 Kit
Carson County HHS, Prof Services $1,170.45
8916 Corinne
Lengel, Mileage $180.60
8917
Limon Leader, Advertising $1,139.70
8918
Lincoln Cnty Treasurer, Reimbursements $423.90
8919
Lincoln Cnty Rd & Bridge, Fuel $269.59
8920
Lincoln Cnty Rd& Bridge, Fuel/Repairs $1,371.57
8921
Leticia Marrufo, Interpreter Svcs $85.00
8922
Michigan State, Garnishment $173.50
8923 Zane
Nestor, Deputy Salary $100.00
8924
Norstar Industries, Parts/Supplies $20.53
8925
Office Works, Office Supplies $1,184.94
8926 Pay
Flex, Cafeteria Plan $1,566.66
8927 Pay
Flex, Fees $200.00
8928 Pershing,
Retirement $5,942.01
8929
Stacy Phythian, Mileage $72.18
8930
Plains Heating & Air Cond, Service $393.80
8931
Plotter Supplies Inc, Supplies $94.26
8932
Wendy Pottorff, Mileage $9.60
8933
Precinct Police Products, Supplies $209.42
8934
Psychological Resources, Services $220.00
8935 PTS
of America, Transport $1,091.90
8936
Quill Corp, Supplies $1,126.51
8937
Qwest, Phone $241.18
8938
S&S Fumigation, Services $75.00
8939
Sage, Software Maint $1,260.00
8940
Saul’s Creek, Maint/Support $2,880.00
8941 Tonda
Scott, Mileage $9.60
8942
Deanna Seelmeyer, Volunteer Meals $30.00
8943
Share Corp. Supplies $564.11
8944 Amy
Solomon, Mileage $27.90
8945 Stop
& Shop, Volunteer Meals $122.27
8946
Taser International Inc, Supplies $582.69
8947 TD
Works, Supplies $7.00
8948 Town
of Hugo, Utilities $514.06
8949
Treasurer of Lincoln Cnty, State Withholding $3,399.00
8950
Treasurer of Lincoln Cnty, Federal Withholding $9,457.34
8951
Treasurer of Lincoln Cnty FICA Withholding $18,587.16
8952 Tri
Me Spraying, Chemicals $76.00
8953
Verizon Wireless, Internet/Phone $124.87
8954 Witt
Boys Napa, Parts/Supplies $799.00
8955
Xerox, Equip/Maint $74.32
8985
Aquila, Utilities $386.05
8986
Barbara Berry, RSVP/Supplies $13.00
8987 Burt
Ford, Sensor $67.62
8988
ChemaTox Lab Services $160.00
8989 Jim
Covington, Mileage $208.80
8990 DJ
Petroleum, Fuel $376.95
8991
Douglas Cnty, Coroner Srvs $100.00
8992
ESRTA, Phone $1,648.89
8993
Eastern Co Plainsman, Notices/Ads $508.38
8994
ECCOG, Dues $2,759.75
8995
Edison Fire Dept, Contribution $500.00
8996
Genoa Fire Dept, Contribution $500.00
8997
Hoffman Drug, Supplies $228.11
8998 Hoot
Owl Tech/Media, IT Services $93.75
8999 Hugo
Lumber, Supplies $491.77
9000 Hugo
Ambulance, Contribution $1,200.00
9001
Karval Fire Dist, $1,200.00
9002
Lacey’s, Supplies $236.71
9003
Lacey’s, Supplies $40.69
9004
Limon Ambulance, Contribution $1,200.00
9005
Limon Leader, Ads $139.38
9006 LCH,
Medical $183.78
9007
Lincoln Cnty Road & Bridge, Repairs/Maint $1,208.09
9008
Lincoln Cnty Sheriff’s Office, Meals $28.49
9009
Lincoln Cnty Fairgrounds, Banner $240.00
9010
Melody Maskus, Staff Travel $363.60
9011 Zane
Nestor, Dep Salary $100.00
9012
Northeast Lincoln Fire Dist, Contribution $500.00
9013
Osbornes, Supplies $488.22
9014
Pitney Bowes, Lease $170.00
9015
Plains Heating, A/C Repairs $1,785.27
9016
Quill, Supplies $258.70
9017
Rodeo News, Fair Ads $230.00
9018
Southland Medical, Supplies $241.12
9019
Tender Corp. Nurse Supplies $557.28
9020 Tri
Cnty Fire Dist. Contribution $500.00
9021
Tri-Me Spraying, Chemicals $2,407.50
9022 US
Food Service, Food/Supplies $4,352.79
9023
VALE, Utilities $1,072.46
9024
Wingfoot Commercial, Tires $694.16
9025 Witt
Boys NAPA, Parts $290.37
9026
Xerox, Maint/Lease $195.17
9027
Linda Yoder, Expenses $38.10
ROAD & BRIDGE FUND
Road Crew
Salary June $2,283.00
Road Crew
Salary June $2,403.00
Road Crew
Salary June $2,403.00
Road Crew
Salary June $2,403.00
Road Crew
Salary June $2,223.00
Road Crew
Salary June $2,043.00
Road Crew
Salary June $2,043.00
Road Crew
Salary June $1,983.00
Road Crew
Salary June $1,983.00
Road Crew
Salary June $2,283.00
Road Crew
Salary June $1,923.00
Road Crew
Salary June $1,983.00
Road Crew
Salary June $2,403.00
Road Crew
Salary June $2,403.00
Road Crew
Salary June $2,283.00
Road Crew
Salary June $1,983.00
Road Crew
Salary June $2,403.00
Road Crew
Salary June $2,223.00
Road Crew
Salary June $1,983.00
Road Crew
Salary June $2,403.00
Road
Foreman Salary June $2,899.00
Mechanic
Salary June $2,372.00
Road Crew
Salary June $1,923.00
Road
Foreman Salary June $2,524.00
Road Crew
Salary June $1,983.00
Road Crew
Salary June $2,163.00
Road
Foreman Salary June $2,644.00
Shop
Secretary Salary June $2,043.00
Mechanic
Salary June $2,492.00
8837
A&E Tire, Repairs $250.00
8838
AFLAC, Premiums $129.70
8839
Alsco, Equipment $80.76
8840 Bob
Anderson, Gravel $248.40
8841
Aquila, Utilities $16.75
8842
County Health Pool, Ins $26,286.09
8843
Colorado Mack, Parts/Supplies $119.26
8844 Colo
State Treasurer $390.94
8845 Colo
Equipment LLC Equip, $31,425.94
8846
Diamond Advantage, Parts/Supplies $182.62
8847
Envirotech, Road Oil $1,358.21
8848
Faris Machinery, Parts/Supplies $756.00
8849 Farm
Plan, Parts/Supplies $359.98
8850 Town
of Flagler, Water $91.00
8851
Great West Life $ Annuity, Def Comp $2,590.00
8852
Interstate Battery, Parts/Supplies $134.95
8853 J.J.
Keller & Assoc, Parts/Supplies $396.90
8854
Karval Water, Water $50.45
8855 KC
Electric, Electricity $175.10
8856
Kiewit Western CO, Road Oil $1,965.13
8857
LaFarge, Road Oil $12,159.13
8858 L.G.
Everist Inc, Road Oil $1,431.91
8859
MVEA, Electricity $150.63
8860 MV
Equipment, Parts/Supplies $15.94
8861 Pay
Flex, Cafeteria Plan $400.00
8862
Pershing, Retirement Ins $3,114.63
8863
Premier Systems Unlimited, Internet $24.00
8864
Ravenkamp Land LLC, Gravel $3,748.28
8865
Share Corp, Parts/Supplies $161.59
8866
Snap-On-Tools, Equipment $175.00
8867 TD
Works, Parts/Supplies 168.00
8868
Treasurer of Lincoln Cnty, State Withholding $1,587.00
8869
Treasurer of Lincoln Cnty, Fed Withholding $3,643.24
8870
Treasurer of Lincoln Cnty, FICA $9,876.70
8871
Wagner Equipment, Lease $31,492.23
8969
A&E Tires, Tires $1,221.41
8970 Ca.
Contractors, Parts/Supplies $89.70
8971
Colorado Mack Sales, Parts/Supplies $266.60
8972 DJ
Petroleum, Fuel/Oil $46,455.96
8973
ESRTA, Phone $189.38
8974
Flatiron Const, Supplies $18,864.90
8975 Town
of Genoa, Water $69.00
8976
Hoffman Drug, Supplies $109.33
8977
Lacey’s, Supplies $5.79
8978
LaFarge, Road Oil, $860.78
8979 Rush
Truck Center, Parts/Supplies $189.44
8980
Shriners Hosp, Lease Pmt $400.00
8981 Snap
On Tools, Parts/Supplies $38.46
8982
Stone Oil, Fuel/Oil $8,456.59
8983 US
Welding, Part/Supplies $71.38
8984 Witt
Boys NAPA, Parts/Supplies $965.85
LANDFILL FUND
Operator
Salary June $1,923.00
Manager
Salary June $2,404.00
Part time
Labor Salary June $700.16
8823
County Health Pool, Insurance $491.20
8824 Co
State Treasurer, Unemployment $28.62
8825
Andrea Hass, Tire Shredding $320.00
8826
MVEA, Electricity $46.39
8827
Pershing, Retirement $162.27
8828
Treasurer of Lincoln Cnty, State Withholding $92.00
8829
Treasurer of Lincoln Cnty, Fed Withholding $210.95
8830
Treasurer of Lincoln Cnty, FICA $769.16
8961 Co
Dept of Health, Fees $862.39
8962 DJ
Petroleum, Gas/Oil $4,277.83
8963
Dorman Brothers, Spray $30.60
8964
ESRTA, Phone $64.01
8965
Lacey’s, Supplies $128.34
8966
Osborne’s, Supplies $16.50
8967 Witt
Boys NAPA, Repairs $62.95
LIBRARY FUND
Bookmobile
Salary June $542.43
Bookmobile
Salary June $1,135.20
8831 Co
State Treasurer, Unemployment $7.96
8832 Gale
Group Inc, Books $203.86
8833
Treasurer of Lincoln Cnty, State Withholding $5.00
8834
Treasurer of Lincoln Cnty, Federal Withholding $2.99
8835
Treasurer of Lincoln Cnty, FICA Withholding $256.68
8835
Katie Zipperer, Reimbursement $24.47
8968 DJ
Petroleum Inc, Fuel $100.92
E911
Correctional
Officer I Salary June $2,372.03
8818
County Health Pool, Insurance $491.20
8819
Co State Treasurer, Unemployment $14.05
8820
Treasurer of Lincoln Cnty, State Withholding $102.00
8821
Treasurer of Lincoln Cnty, Federal Withholding $290.80
8822
Treasurer of Lincoln Cnty, FICA Withholding $362.92
8960
Qwest, Phone $320.86
CAPITAL PROJECTS
8809 Gene
Amann, Painting $1,990.00
8810
Chief, Metal Detector, $3,925.00
8811 Dell
Marketing, Computer $1,825.36
8812
Frontier Telephone Co, Intercom $2,594.56
8813
LaFarge West Inc, Asphalt $1,697.32
8814
Treasurer of Lincoln Cnty, Copy Supplies $1,233.96
8815
Shawn Smith, Labor $1,228.33
8816
S&H Decorating, Carpet $1,714.78
8817
Wagner Rents, Equip Rental, $193.92
8957
A-1Chipseal Co, Parking Lot Project $25,500.00
8958 ERP
Tech Services, Repair $2,639.05
CONSERVATION TRUST
8959 Hugo
Lumber, Supplies $329.64
SOCIAL SERVICES ADMINISTRATIVE FUND
Director
Salary June $4,990.00
Receptionist
Clerk II Salary June $1,849.00
Legal
Tech III Salary June $1,849.00
Caseworker
I Salary June $2,550.00
Accounting
Clerk V Salary June $2,567.00
Income
Maint Tech II Salary June $1,849.00
Income
Maint Tech V Salary June $2,567.00
Caseworker
I Salary June $2,971.00
Caseworker
III Salary June $3,777.35
Caseworker
IV Salary June $3,438.00
Caseworker
III Salary June $3,053.00
Supervisor
III Salary June $4,397.00
Caseworker
IV Salary June $3,288.00
Income
Maint Tech III Salary June $2,028.00
Legal
Tech III Salary June $346.06
61626
Accurint, Process Fee $30.00
61627
Cheyenne Mtn Zoo, Regist/Office Func $82.50
61628
Cheyenne Mtn Zoo, Regist/Office Func $82.50
61629
Cheyenne Mtn Zoo, Regist/Office Func $82.50
61630
Cheyenne Mtn Zoo, Regist/Office Func $82.50
61631
Rhonda Cramer MA, Prov/Pmt $2,225.00
61632
Prov/Client/Pmt $350.00
61633
Colo Assessments, Prov/Client/Pmt $90.00
61634
Colo SS Directors Assn, Dues $200.00
61635
Colo State Treasurer, Unemployment $242.29
61636
Darling Delights, Mtg $26.00
61637
Deep Rock Water, Supplies $36.64
61638
ESRTA, Communications $506.08
61639
Families First, Office Supplies $4.80
61640
Farm Gas, Fuel/Travel $22.41
61641
First Bankcard, Charges $714.72
61642
First National Bank, Regis/Office Func $65.00
61643
Tracy D Grimes, Lease $375.00
61644
Client/Prov Pmt, $350.00
61645
Client/Prov Pmt, $50.00
61646
Rebecca Hilton, Contract Pmt $26.25
61647
IEBT Corp, Prov Pmt $343.00
61648
Client/Prov Pmt $50.00
61649
Jeans Family Kitchen, Mtg $27.90
61650
Stan Kimble, Contract Pmt $427.85
61651
Client/Prov Pmt, 200.00
61652
Lacey’s Hardware, Supplies $3.98
61653
Lincoln Cnty, Client/Prov Pmts $1,882.00
61654
Lincoln Cnty, Client/Prov Pmts $3,586.05
61655
Lincoln Cnty DSS, Travel/Mileage $715.37
61656
Lincoln Cnty Rd & Bridge, Auto Supplies $684.29
61657 Lincoln
Cnty Sheriff, Process Fee $232.32
61658
Client/Prov Pmt, $50.00
61659
Lauren Lyons, Contract Pmt $135.00
61660
Mile High Counseling, Prov Pmt $1,200.00
61661
Vickie Miller, Fatherhood Grant $10.68
61662
Client/Prov Pmt $30.00
61663
KIIQ, Advertising $30.00
61664 NE
CO Child Care Resource, Contract Pmt $20,800.00
61665
Office Max, Supplies $69.41
61666
Office Works, Office Supplies $622.50
61667
Osborne’s, Supplies $239.34
61668
Pitney Bowes, Equip Rental $127.00
61669
Client/Prov Pmt, $350.00
61670 Qwest,
Phone $112.18
61671
Rose Padilla, Contract Pmt $211.40
61672
Scranton Specht & Assoc, Contract Pmt $14,017.71
61673 Amy
Seymour, Contract Pmt $1,005.00
61674
Stone Oil, Travel $59.24
61675
TALX Corporation, Process Fee $6.20
61676
Client/Prov Pmt, $129.35
61677
Client/Prov Pmt, $50.00
61678
Verizon Wireless, Communications $84.93
61679
Washington Cnty DSS, Comp/Speakers $529.00
61680
Robert Wolfsohn, Contract Pmt $4,235.00
61681
Witt Boys NAPA, Auto Supplies, $89.08
61682
Colette Barksdale, Travel/Mileage $102.97
61683
Marissa Gray, Travel $48.71
61684
Patsy Hatfield, Travel $38.24
61685
Lauren Lyons, Travel $211.28
61686
Mary Lyons, Travel $192.36
61687
VOID
61688
Lincoln Cnty Treasurer, Liabilities $10,720.46
61689
County Health Pool, Ins $12,702.38
61690
Pershing, Retirement $2,102.53
61691
Great West Life & Annuity, Def Comp $1,425.00
61692
PayFlex, Café Plan $625.00
61693
AFLAC, Premiums $147.70
61694 DJ
Petroleum, Gen Asst $112.84
61695
Farm Gas, Gen Asst $37.99
61696
Lincoln Cnty, Gen Asst $150.00
61697
Client/Prov Pmt $68.40
61698
Client/Prov/Pmt $280.80
At 11:00 a.m., CDOT Local Government Liaison Michelle Halstead met with the Board to discuss transportation funding and to answer any questions the Board may have. Funding was cut in April and is expected to drop even more drastically by 2010, safety improvements and system quality are two of their objectives, and they are planning further panel discussions and regional visits to solicit feedback and input.
Mr. Burgess questioned how much the state is paying for the T-Rex project on I-25 and Ms. Halstead admitted that the bulk of the debt service is for T-Rex, but other projects did benefit from it as well. Mr. Burgess felt that costs of CDOT projects have risen considerably, due to consulting engineer fees, since CDOT no longer uses their own employees for consulting like they did in the past. He added that it was an area that he thought needed to be addressed.
Ms. Halstead explained that every region has been asked to review their contract and they are looking into issues such as project management.
Mr. Burgess wanted to know if the special bridge fund would be left in tact, as the county has been chosen to receive funding from it, but Ms. Halstead did not know. He commented that Lincoln County may have to actually turn the money down if prices continue to increase, as they may be unable to come up with the additional funding it would require to complete the projects, if the state only allots a certain amount. Mr. Beedy added that he had heard that funding could be in jeopardy, but Ms. Halstead thought they were leaving it alone.
Mr. Lyons wanted to know the tie between CODT and the rail relocation project, and was told that they are doing a study at this time to determine the pros and cons of using the existing track or building a new one. Ms. Halstead said that CDOT is definitely not picking a track alignment, but commented that having CDOT at the table enables more public dialogue.
Mr. Burgess asked if CDOT would put money into the project since they don’t seem to have any, and Ms. Halstead responded that the 2005 study determined that public/private partnerships would be the best recommendation. She added that she really couldn’t answer his question.
Mr. Lyons said the county had a couple of other issues that they needed help with, but that they would go through the proper channels and contact Terry Hubbell and whoever is in charge of striping in this area. Ms. Halstead said she would be happy to do what she could, so Mr. Lyons explained that there is a problem with cattle getting out onto Highway 40/287 and the Board is afraid there will be an accident. Mr. Burgess said that CDOT is responsible for fences and cattle guards, which Ms. Halstead was unaware of.
Mr. Beedy said the other issue had to do with re-painting the exit off of Highway 40/287 at Ninth Avenue in Hugo; a portion that was recently widened. He explained that the striping crew followed the old paint guidelines, which actually guides a driver into the gutter if they are staying in their lane. He added that it would need to be re-painted prior to fair.
Ms. Halstead took names and phone numbers and said she would see what she could do in both cases.
At 1:15 p.m., County Auditor Gary Woodward met with the Board to present the 2007 audit of the county’s financial records. County Treasurer Jim Covington was also present.
Mr. Kimble needed to leave, so Mr. Lyons asked for his report. Mr. Kimble said he had looked into whether or not the county would have to sell the 3.17 acres they owned to Roger and Cindy Gilbert, or if they could just give it away, and what he learned was that the county does not have to receive consideration, but statute does state that whatever is done must be done in the best interest of the citizens. He read the Summons that was served by Deputy Leach earlier in the day, stating that the suit was being filed under adverse possession, which the county is exempt from, being a governmental entity. He added that the county has the right to let the Gilbert’s use the property, but that they also have the right to keep it for future use, explaining that the problem seemed to be that the Gilbert’s want to enter into a lease with a wind energy company and the county would have to do so as well. The Board felt that they want to reserve the right to use the property in the future, so Mr. Kimble said their course of action would be to file a reply claiming that the county is exempt from adverse possession, which will leave things exactly the way they are now.
Before Mr. Kimble left, Mr. Burgess asked if there was anything the county could do to convince the Town of Arriba to get their audit done. Mr. Kimble said that he knows the town clerk and could talk to her, and Mr. Burgess suggested he write a letter to let them know they could lose money if they don’t comply. Mr. Lyons asked if the county would be responsible if the town became insolvent, and Mr. Kimble agreed that the county would be responsible, at least for water and sewer. Mr. Woodward spoke up and said that the state will eventually cause the audit to happen when they feel the town has been given more than enough time to comply.
After reviewing the 2007 audit of the county’s financial records, as well as the Cost Allocation Plan, and there being no audit findings required to be reported in accordance with Section 510(a) of OMB Circular A-133, Mr. Burgess made a motion to sign the management representation letter, the Certification letter for the landfill, and the engagement representation letters for the Cost Allocation Plan and the Department of Health and Environment for the landfill. Mr. Beedy seconded the motion, which carried unanimously.
Mr. Woodward also presented the clearing house single audit report, as well as the Independent Accountant’s Report on Applying Agreed-upon Procedures. In regard to Mr. Woodward’s letter to the Board commenting on deficiencies at the time of the audit, the only thing he made reference to was the fact that the Department of Social Services uses Quick Books for their accounting software, which is generally not a good idea, as it allows for deletion of items, as well as posting to prior years, which leaves no record of the original transaction. He added that a control aspect of most software programs is that a person couldn’t do that, but that Quick Books is not like other accounting software programs in that respect.
Mr. Woodward said that, otherwise, the audit went much more smoothly once several of his recommendations were followed.
Mr. Burgess made a motion to accept the 2007 audit of the county’s financial records from Gary L. Woodward, CPA. Mr. Beedy seconded the motion, which carried unanimously.
Mr. Lyons again commented that he was concerned with the Town of Arriba not being in compliance with their audit, and Mr. Covington said he has made several suggestions to the town bookkeeper. Mr. Woodward put in that it probably happened because they did not submit their audit exemption form, adding that it is always good to have a third party such as himself look over the records, as the consistency then remains from year to year. The audit exemption is due around the first of March, but he added that the state will usually let it go until the end of September. At that time, they would be required to file the audit if they had not filed the exemption report.
Mr. Lyons asked what would happen if it was discovered that there had been a misappropriation of funds, and Mr. Woodward responded that it should be turned over to the DA.
Once Mr. Woodward had gone, the Board held a conference call with RSVP Director Melody Maskus, who wished to discuss transportation issues within her department. She explained that since the mileage reimbursement rate didn’t begin to cover the cost of fuel, and that the commissioners had explained at the Department Head meeting that they would not even consider increasing that rate until the next budget year, she would like to know if the county had another vehicle available for her to use.
Mr. Burgess told her there is an old Chevrolet Caprice patrol car that she may be able to drive, so the decision was made to allow Ms. Maskus to use that vehicle on a trial basis. Mr. Lyons told her she would need to fill out the proper forms and keep track of beginning and ending mileage, and Ms. Maskus asked if she should use the county credit card to fill the vehicle with gas or if she could set up an account at the co-op. Mr. Burgess said it would be easier to use the credit card, but emphasized that she was not allowed to use the county credit card to fill personal vehicles. He added that she must also use her personal vehicle to get to and from work, and Ms. Maskus said she understood and agreed to the stipulations.
Mr. Beedy wanted to know how often Ms. Maskus would actually use the vehicle, and she replied that she would drive it at least once or twice a week. Mr. Burgess told her to have the county shop perform oil changes or any other service on the vehicle, and to be sure and make an appointment, and Ms. Maskus thanked the Board.
Mr. Burgess placed a phone call to Plains Heating and Air Conditioning to question a bill that was submitted for work done on an air conditioning unit. Mr. Burgess felt the unit was a new one and should be under warranty. He told whoever he spoke with that the county would withhold payment on the bill until Ms. Devers heard from someone there who could answer the Board’s question.
County Assessor Estelle Thaller and Appraiser Jeremiah Higgins then met with the Board to provide information on those who protested their property values and to present the 2008 preliminary values for the different classes of property in the county.
Ms. Thaller said that protestors must notify the county commissioners by July 15 if they intend to follow through with their protest, and the hearing will need to be scheduled prior to August 5. The Board scheduled the hearing for the afternoon of July 31, 2008.
Ms. Thaller also provided the preliminary assessed valuations for Lincoln County. Mr. Lyons asked about oil production, and Ms. Thaller explained that if it is on by January 1, the assessment goes onto the next year’s taxes. For example, with the new oil production on Monks’ property, it will be January of 2009 before the assessment is put on the records for 2010 taxes.
Ms. Thaller also asked the Board to re-consider paying Danny Hendricks for the additional glue that he purchased for the carpet installation. She reminded the Board that she had been in on May 30 to request the county pay Mr. Hendricks an additional amount for materials, which included glue.
Ms. Devers said he had originally purchased three buckets of glue because she had Travis Nall count them when Dan brought them in, but Ms. Thaller said that one of the buckets was one Dan had used on another job and was only half full. Ms. Devers told her that Dan was supposed to submit an itemized bill, but had never done so, and Mr. Burgess asked if she really felt that much more glue was required for the job. Jeremiah said that the old glue wouldn’t come up off the floor and that was why it took more to make the carpet stick.
Mr. Lyons said when most contractors bid a job they usually know how much they will need in the line of materials, and if they end up needing more, most of them wind up absorbing that cost; not asking for more money to cover their miscalculations. He added that if they were going to go ahead and pay for the additional glue, then they needed to remove the $250.00 that he added to his bid for hauling the used carpet to the landfill, since he had not done that but used the dump truck out by the courthouse. Ms. Thaller said that he had asked if he could do that and Commissioner Burgess told her that it would be okay, however, she agreed that Dan shouldn’t be paid that amount if he hadn’t hauled the materials off himself. Ms. Devers said she would take another look at the file.
Lisa with Plains Heating and Air Conditioning called to inform the Board that the unit they had pulled the bill on was actually an old unit, so it was no longer under warranty. The Board approved the voucher.
The Board reviewed the 2008 State Assessed Notice of Valuation from JoAnn Goff, Property Tax Administrator with DOLA, and then went on to discuss increasing rates at the landfill.
Ms. Devers said she had received the information from Gerry Knudsen regarding what it would cost to complete the work at the landfill for redesign and expansion, and the Board reviewed the figures. All agreed that something needed to be done about fees, even though Mr. Burgess commented that the landfill was doing well and they may even need to take half a mill from it at budget time and give it to another budget where it is needed more. Mr. Beedy suggested raising the rates by twenty percent, with the exception of tires, batteries, appliances and furniture. Rather than charge odd amounts that included cents, the Board agreed to just increase the fees in whole dollar amounts.
Mr. Burgess made a motion to adopt a resolution increasing the rates at the Lincoln County landfill, beginning January 1, 2009. Mr. Beedy seconded the motion, which carried unanimously.
At a regular meeting of the Board of County Commissioners of Lincoln County, Colorado held in Hugo, Colorado on July 7, 2008 there were present:
Ted Lyons, Chairman Present
Steve Burgess, Vice Chairman Present
Gary A. Beedy, Commissioner Present
Stan Kimble, County Attorney Absent & Excused
Corinne Lengel, Clerk of the Board Present
Roxie Devers, County Administrator Present
when the following proceedings, among others, were had and done, to-wit:
AMENDED RESOLUTION #478 It was moved by Commissioner Burgess and seconded by Commissioner Beedy to adopt the following resolution:
WHEREAS, the Board of County Commissioners of Lincoln County reviewed the revenues and expenditures for the Lincoln County Landfill; and
WHEREAS, after such review, the Board of County Commissioners of Lincoln County determined that an increase in rates is necessary to offset costs associated with the design and approval of two new cells and the layout footprint for additional cells at the landfill;
NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Lincoln County that the attached rates will be effective at the Lincoln County Landfill commencing January 1, 2009:
Upon roll call the vote was:
Commissioner Burgess, Yes; Commissioner Beedy, Yes; Commissioner Lyons, Yes.
The Chairman declared the motion carried and so ordered.
Board of County Commissioners
of Lincoln County
_______________________________________
ATTEST: _______________________________________
_________________________________ _______________________________________
Clerk of the Board
Autos, vans and station wagons $ 6.00
Pickups (6’ or 8’ bed) and one tons 8.00
Pickup box trailer (6’ or 8’ bed) 8.00
Pickups (6’ or 8’ bed) and one tons with reinforced concrete 16.00
Pickup box trailer (6’ or 8’ bed) with reinforced concrete 16.00
Singe axle truck 36.00
Tandem axle truck 72.00
Semi-load 120.00
Single axle truck with reinforced concrete 90.00
Tandem axle truck with reinforced concrete 180.00
Semi-load with reinforced concrete 360.00
Car tires 3.00 each
Truck tires 8.00 each
Tractor tires 16.00 each
Batteries 2.00 each
Appliances 8.00 each
Furniture 6.00 per item
Commercial trucks 6.00 per cubic yard
Bar screening bags 6.00 per bag
Unsecured loads will be assessed a 50% surcharge. Non-Lincoln County residents or those not paying property taxes in Lincoln County shall be charged at 2.0 times the in-county rates. Commercial haulers from out of the county are prohibited from using the landfill. Dead animals and auto bodies are prohibited from the landfill.
In regard to other old business, Mr. Burgess made a motion to pull the County Coroner’s county credit card, effective August 1, 2008, due to disregard of the letter sent to her dated January 2, 2008. Mr. Beedy seconded the motion, which carried unanimously.
As for the traffic flow in the courthouse parking lot, Ken Morrison will take measurements to see if there will be enough room for trailer parking along the west side of the back lot where the employees park. The Board decided they would also need to speak with Sheriff Nestor to see if he would allow trailers to use the asphalt behind the jail in order to get out of the lot, since he has requested that no one use that particular driveway.
Ms. Devers said that the last DOLA security grant had the key-card system for the courthouse budgeted into it, and said she had received notice that the county should actually purchase a sixteen-door controller for an additional $233.00, rather than the eight-door controller they had originally budgeted for. The Board asked Ms. Devers to go ahead and upgrade to the sixteen-door controller for an additional $233.00.
Mr. Lyons asked if anyone had heard anything from Shawn Smith regarding the front doors of the courthouse, but no one had.
Ms. Devers read a letter from Lee Thielen, Executive Director for the Colorado Association of Local Public Health Officials, which shared information on how to minimize disruption when the Regional Planner contract rotates among the three counties, and then the Board discussed the overly large amount of comp hours that Public Health Director Tonda Scott has turned in.
Finally, Ms. Devers read another letter from Jay and Diana Jolly regarding their opinions on the rail relocation project in eastern Colorado, and their request that the Board gather as much information as possible before making a decision concerning the matter.
With no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on July 18, 2008.
___________________________________________ ____________________________
Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman