Board of County Commissioners of Lincoln County

Agenda for May 28, 2008

11:00 Call to order and Pledge of Allegiance

11:05 The Commissioners will conduct a conference call with the Kit Carson County and the Cheyenne County Commissioners to discuss transferring the Emergency Preparedness and Response Regional Planner contract from Kit Carson to Cheyenne County

11:30 Chris Monks, Shop Foreman, to discuss the shop secretary working at the county landfill on a limited basis

1. Old business

2. New business

The Board of Lincoln County Commissioners met at 11:00 a.m. on May 28, 2008. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers, and Clerk to the Board Corinne M. Lengel.

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then the Board conducted a conference call with the Kit Carson County and Cheyenne County commissioners regarding transferring the Emergency Preparedness and Response Regional Planner contract from Kit Carson to Cheyenne County.

The Kit Carson County commissioners said they had discussed the letter they recently received from both Lincoln and Cheyenne counties, and were all in agreement with the terms and conditions set forth in that letter, and that they had no problems with the proposal to move the contract to Cheyenne County for three years, and then to Lincoln County for three years after that.

Cheyenne County Public Health Director Linda Roth said that she felt the way to proceed would be to apprise the State Department of Emergency Preparedness of what they intended to do, as her commissioners had asked that she contact them, which she did. She was told that the only way the State would allow the contract to be moved was if there was a problem with the quality of the job being performed, which didn’t seem to be an issue, or upon the request of the county currently housing the contract. Therefore, the request would need to come from Kit Carson County.

Mr. Burgess asked if the present Planner, Judy Mitchek, would continue in her position, or if they intended to make a change in staff. Linda Roth said that she imagined they would advertise for the position, so Judy could apply if she was so inclined.

At 11:15 a.m., Shop Foreman Chris Monks met with the Board to discuss the shop secretary working at the county landfill on a temporary basis. Mr. Burgess said that the newest employee at the landfill has some medical issues and has no idea when, or if, she will be back to work. Since Mick Jaques will also be out on medical leave for at least a week, Allen Chubbuck will be the only one there.

The Board thought that Kris Smith may be able to help out with the receptionist/secretarial duties, at least for a couple of weeks, until Ms. Peeters had more information about her status.

Mr. Burgess thought Mr. Chubbuck might need some help also, since he is new to the job, and Ms. Devers said that Ken Morrison may also be able to help in the landfill office, as there is not much activity in his department at this time.

The decision was made to allow shop secretary Kris Smith to work at the county landfill on May 29, June 3 and June 5, and then the Board will re-assess the situation at their meeting on June 6.

Mr. Burgess said that he’d spoken with Mike Mosher regarding putting dumpsters at the fair grounds during the fair, since he had purchased four for the town of Arriba because of the fire ban. Mike agreed that it would be fine to use them during fair week, rather than pay so much money to Same Day Haulin’ for trash removal. Mr. Burgess then spoke with Hugo Town Manager Gary Ensign to see if the town would charge more to pick up the trash off their normal schedule, but Mr. Ensign said they would just like not to be charged for those loads when they take them to the landfill, which the Board thought was a reasonable request.

Mr. Burgess asked if it would then be possible to charge two of the dumpsters, which would be $900.00, to the Fair or County General budget, since he had paid for them all out of the District Two budget. Ms. Devers said that they could probably take them from the Fair budget since they would be saving that money, but she wanted to speak with Mike Mosher about it first to see what amounts he had designated for what particular items.

Mr. Burgess added that he would have to borrow a truck from District One if the fire ban was still in effect in August, since those dumpsters at Arriba would be moved to the fair grounds.

Chris Monks informed the Board that he had purchased a used scanner for $1,400.00, but that the sheriff said he would pay for a portion of it. Apparently, the new vehicles all have digital equipment in them, and the old scanner was for analog. He said he either would have had to buy something to update the analog to digital or just buy a different scanner, which he did.

Mr. Lyons said he’d had a phone call from Rayford Vick, who had also called the sheriff, regarding cattle getting out through a cattle guard that was not his. He had temporarily solved the problem by putting panels up, but wanted to let someone know about it. Mr. Lyons then called Chris Seymour with CDOT and reported it to him, adding that he felt that Mr. Vick had followed the proper channels in reporting it.

Ms. Devers said she’d received a letter from the State Historical Fund, approving the extension of the grant for the roundhouse. Mr. Burgess made a motion to sign the amended contract with the State Historical Fund extending the contract period to May 31, 2009. Mr. Beedy seconded the motion, which carried unanimously.

Since the strong winds had blown down a portion of the north wall at the roundhouse last week, Mr. Burgess asked if Ms. Devers had any news on the situation. She said the insurance adjuster was coming later this afternoon, and added that she had contacted the scaffolding company, the company that did the masonry work, and the State Historical Society, and that the former two should be providing quotes for repairs. Ms. Devers hoped that the insurance company would just go ahead and authorize the repairs and pay the claim after the $500.00 deductible.

Mr. Lyons said he’d spoken with Shawn Smith who told him that they had completed replacing the front windows in the courthouse, and that the doors had been ordered. Shawn said that he would drop off a bill.

Ms. Lengel provided a quote for the new accounting computer, but said that it was about five hundred dollars more than what had been budgeted for. Jim Brummett with Source Business Systems recommended the county purchase a system with more memory, as well as Windows XP, since they were networking with the existing computer. Ms. Lengel explained that her deputy had obtained another, cheaper, quote, but that it had Windows Vista on it, as well as less memory.

Mr. Lyons said that he had discussed the hospital getting a better deal on copy machines at a previous meeting, adding that he thought it would be worth having Mr. Schreivogel come down to give a presentation to the department heads about what he had done. Mr. Lyons called Mr. Schreivogel, who will come down at 10:00 a.m. during tomorrow’s meeting.

Mr. Burgess made a motion to allow the Clerk’s office to purchase a Dell Precision T5400 computer in the amount of $2,070.00, to be networked with the county’s accounting system. The purchase will be taken from the Capital Projects budget. Mr. Beedy seconded the motion, which carried unanimously.

Mr. Burgess said he would like to discuss slurry seal and asphalt overlay for the courthouse parking lot, but that he would like for Mr. Morrison to be present for the discussion, since he knows more about the seal.

Mr. Lyons asked Ms. Devers to ask Mr. Morrison if he would be available to help at the landfill, if needed, and then Mr. Beedy said David Seymour would like to purchase a used dually pick-up for District Three. He felt that they could then haul several members of the road crew, as well as a fuel tank, to the pits to fuel the trucks, rather than have each crewman drive a truck there himself, especially to those pits that are such a long distance away. Mr. Burgess reminded Mr. Beedy that one of his road crew would have to have a hazmat endorsement on his driver’s license, but Mr. Beedy told him that David Logan does. Mr. Burgess also commented that they do have fuel trailers available, if Mr. Beedy wanted to look into something like that.

With no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on May 29, 2008.

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Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman