Board of County Commissioners of Lincoln County

Agenda for May 15, 2008

9:00 Call to order and Pledge of Allegiance

9:05 Ted Foth and Kim Schallenberger with the Plains to Peaks Retac to discuss the agency’s 2008-2009 budget

10:00 Social Services Director Colette Barksdale to give her monthly report

11:00 Open paint and carpet bids for the Assessor’s Office

1:00 Public Health Director Tonda Scott to discuss several issues concerning her office

1. Approve the minutes from the May 6^th meeting

2. Review a letter from the Lincoln County Economic Development Corporation, Inc. requesting a three year funding commitment from the county

3. Review the April reports from the Assessor, County Clerk and the Treasurer

4. Cancel Road & Bridge check #8544 written on May 6, 2008 to Five Star Sanitary Products for $37.51 since it was a duplicate payment

5. County Commissioners’ reports

6. County Administrator’s report

7. County Attorney’s report

8. Old business

9. New business

The Board of Lincoln County Commissioners met at 9:00 a.m. on May 15, 2008. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel. Kay Christie with The Limon Leader and Eastern Colorado Plainsman was present in the morning, and County Attorney Stan Kimble was present in the afternoon.

Chairman Ted Lyons called the meeting to order and led the Pledge of Allegiance, and then Ted Foth with the Kit Carson County Ambulance Service and Kim Schallenberger, Regional Coordinator of the Plains to Peaks Retac, met with the Board to discuss the agency’s 2008/2009 budget, at the commissioners’ request. Retac Secretary/Treasurer Mark Morrison was also present. According to the unapproved minutes from the April 15, 2008 Retac meeting, Ms. Devers was the only member who voted not to increase Mr. Schallenberger’s salary by three percent, as well as not to request a $3,000.00 contribution from each county to cover the proposed budget for 2008-2009. The Board had commended this action and requested a meeting with Mr. Schallenberger to discuss their reasons.

Mr. Beedy relayed that his concern was that the amount the county gets to retain keeps shrinking, and Ted Foth explained that according to the IGA between the entities, the county is only committed to the original amount unless they approve additional funding. He went on to say that they are currently planning to ask permission for another dollar surcharge on all license plate fees, as that is where a portion of the Retac funding comes from now. He added that theirs is one of the few Retacs where the county gets any money, as the Retac usually keeps it all.

Kim Schallenberger said they intend to raise the fees for their conference and Ted Foth put in that Cheyenne County had asked for another one percent in administrative fees, while Kit Carson County was looking at ways to save money. Kim added that the Retac does not receive any interest from the money kept in their coffers. Both men assured the Board they have no problems with Cheyenne County, as they insure the Retac vehicles at a very good rate.

Mr. Beedy made the comment that he believes the salary Mr. Schallenberger gets now is comparable to what others receive in the region and he felt Lincoln County’s portion should stay the same as it is now. Mr. Burgess added that Kit Carson County is one step above Lincoln County on the pay grade, due to population and assessed valuation, and Mr. Schallenberger thought it might be reasonable to consider asking those counties to contribute more. He added that he wanted the commissioners to understand that he had not asked for the raise.

Mr. Lyons said that Ms. Devers had represented them well at the meeting by voting not to increase the salary or contribute $3,000.00, as that was the opinion of the Board, and they would stand by that decision.

Mr. Burgess made a motion to maintain the funding to the Plains to Peaks Retac at the amount approved at the July, 2007 Retac meeting, which was $2,200.00, to be taken from the county designated funds. Mr. Beedy seconded the motion, which carried unanimously.

As Mr. Burgess reviewed the budget sheets submitted by the Retac, he questioned the fact that it appeared the Retac was spending approximately $560.00 per month on conference expenses. Mr. Schallenberger said it was the computer program he used that divided the $6,800.00 out on a monthly basis, adding that he would be getting QuickBooks so that the July spread sheets would give a more accurate accounting of expenses. He reminded the Board that the money is actually spent on training for the trainees and staff.

Since the Board had no other questions regarding the Retac, Mr. Schallenberger and Mr. Foth left, although Ms. Devers asked that Mr. Morrison remain to take a letter back to Sheila Banks at the hospital, once it was signed by the Board. Ms. Devers explained to the Board that she had received a request from Dr. John Fox, on behalf of the Lincoln Community Hospital Family Practice Clinic, requesting that Lincoln County support the Colorado Rural Health Association Grant. The grant is for a loan repayment to retain Erin Mellott, PAC.

Mr. Beedy made a motion to sign the letter supporting the Colorado Rural Health Association Grant to retain Erin Mellott, PAC. Mr. Burgess seconded the motion, which carried unanimously.

While Ms. Devers made a copy of the letter for the commissioner’s file, Mr. Morrison invited the Board to the Emergency Services Appreciation Day at the fairgrounds on May 31.

At 9:45 a.m., Public Health Director Tonda Scott met with the Board to request their signature on the Core Public Health Nursing contract, as well as discuss other issues pertaining to her office. She said that, due to the tobacco funding, the contract has gone up to $21,462.00. Mr. Burgess made a motion to sign the 2008-2009 Public Health Nursing Contract. Mr. Beedy seconded the motion, which carried unanimously.

Ms. Scott then submitted the Family Planning Survey outline, stating that she was now at the stage where she had met with Kindra Mulch and Liz Pautler. She had learned quite a bit about what Ms. Pautler does at Plains Medical Center regarding family planning, and informed the Board that she would like to set up a meeting with Dr. Fox to see if she (Ms. Scott) and Ms. Pautler would be able to work out of his office as a satellite clinic. She added that they had tentatively set a date to meet on June 17. Ms. Scott went on to say that since some of the patients already doctored with Dr. Fox, they would possibly be uncomfortable going to Plains Medical Center for the family planning service, which was one of the reasons she chose to set up the satellite office.

Mr. Burgess said he was not in favor of the county providing birth control, and Mr. Lyons asked if the patients paid for the services and if that was they reason they did not want to go to Plains Medical Center. Ms. Scott responded that they do not have to pay for the services, even at PMC; it was simply a matter of them already being familiar with Dr. Fox as their provider.

Mr. Lyons told Ms. Scott to come back to the Board once she had met with Dr. Fox to report what had been said. He added that he had a problem with patients receiving a free service and then complaining about where they had to go to get that service.

On a difference topic, Mr. Burgess asked if Ms. Scott discussed the EFNEP program with WIC participants. Ms. Scott answered that they do, but there is a fine line of what information they can and cannot share due to HIPPA regulations.

Ms. Scott informed the Board she had written two other grants; the dental health Cavity Free at Three Program for $10,000.00, and another through the Rural Health Center for Lamaze training for Wendy Pottorff, in the amount of $50,000.00. She added that she wouldn’t be notified until July, but that she would let the Board know when she heard something.

At 10:00 a.m., Social Services Director Colette Barksdale met with the Board to give her monthly report. They approved her financial reports and reviewed the caseload list, and then Ms. Barksdale explained that she had also given each commissioner a legend of the department’s high level program groups. The Board asked several questions regarding the programs, and then Ms. Barksdale said that each year about this time two different regional, four-county contracts come up for renewal; one for substance abuse treatment, which is a Core contract with Signal Behavioral Health, and the other with Centennial Mental Health. She added that the Signal contract was in the amount of $12,150.00, which was a fixed-amount contract for all four counties combined, and that she had shifted the fiscal agent responsibility to Elbert County, since they were the biggest user of the funding in the region.

Mr. Beedy asked how many residents Lincoln County serves with the Signal Contract, but Ms. Barksdale responded that it was a very minimal amount, which was why she had requested the responsibility be given to Elbert County.

Mr. Beedy made a motion to sign the Signal Behavioral Health Network and County Department of Human Services of Cheyenne, Elbert, Kit Carson and Lincoln Counties Substance Abuse Treatment Service Agreement Child Welfare Clients for the fiscal year June 1, 2008 through May 31, 2009. Mr. Burgess seconded the motion, which carried unanimously.

Mr. Lyons said that an issue had come up at the Fair board meeting, and Mr. Burgess explained that it was a program called “Tough Enough to Wear Pink;” a program to support breast cancer awareness. They did not think it was a program suitable for the fair board, but thought that either Social Services or the Public Health office may want to pursue it. Ms. Barksdale said she would look into it, possibly for the Fatherhood Initiative, adding that the DOW sponsors an annual free fishing day at Doug Kissel pond in Limon, and that they may try to put together a booth for that event.

Once Ms. Barksdale had gone, the Board approved the minutes from the meeting held on May 6, 2008, with a correction on page 13; change “elected” to “appointed”.

Mr. Beedy made a motion to cancel Road & Bridge check #8544, written on May 6, 2008, to Five Star Sanitary Products in the amount of $37.51, since it was a duplicate payment. Mr. Burgess seconded the motion, which carried unanimously.

The Board reviewed the April reports from the County Assessor, Clerk, and Treasurer, as well as the April RSVP and Fair reports.

At 11:00 a.m., the Board opened bids for painting and carpeting the Assessor’s office. County Assessor Estelle Thaller was present, as well as Michael Roberts, President of Master Maintenance Menders, Inc. After some discussion, Mr. Beedy made a motion to accept Gene Amann’s bid for painting, which was $1,990.00. Mr. Burgess seconded the motion, which carried unanimously.

Discussion ensued as to whether or not the concrete should be sealed once the old carpet was removed, but Mr. Roberts commented that if they were to seal the floors, they would have to remove all of the glue as well, which would require grinding it down to the cement. Ms. Devers added that it would definitely cost more, and Mr. Roberts put in that sealing really wasn’t necessary since it is usually done for health purposes and dust reduction. Since it would not help water seepage, the Board decided not to seal the floors before laying new carpet.

Hendricks Carpet Installation was the cheaper bid for carpeting, so Mr. Beedy made a motion to accept the bid from Hendricks in the amount of $2,133.96 for carpeting the Assessor’s office. Mr. Burgess seconded the motion, which carried unanimously.

Ms. Devers said that Hendricks would have to sub-contract with Smith Construction, since he did not have insurance. Adding a pad beneath the carpet was discussed, but determined unnecessary, and then Mr. Beedy told Ms. Thaller to get the different prices for carpeting and let them know what she came up with.

The Board reviewed a letter from the Lincoln County Economic Development Corporation requesting a three-year funding commitment from the county. Mr. Burgess said he didn’t know how that could be done with the crises the budget has seen the last couple of years, and Ms. Devers added that under TABOR, counties couldn’t commit future funds, anyway.

Mr. Lyons called for commissioner reports, and Mr. Beedy said they had all attended the community wind energy workshop in Lamar on May 7. On the Eighth, he attended the Northeast All-Hazards general steering committee meeting, and on the Ninth he participated in a CHP board conference call. They had discussed insurance competitors providing same sex coverage and chose to approve it, effective immediately.

Mr. Burgess said that he felt the meeting in Lamar was one of the best he had ever attended in regard to wind energy, adding that he received a phone call about the condition of a road in his district on his way to the meeting. On May 8, he attended a Centennial Mental Health meeting and informed the Board that Linda Olson is now the Lincoln County representative since Cherry Stogsdill went off the board. He also looked at a different scraper. On the Twelfth, Mr. Burgess attended the Baby Bear Hugs meeting in Yuma, as well as the Arriba town council meeting that evening. The auditors should have the 2005 audit done soon and will ask for an extension for 2006. His comment was that they have some serious issues in Arriba, but they are working on them. On the Thirteenth, he attended the fair board meeting, and on the Fourteenth he spoke with a concerned citizen about possible terraces being built in a field, and then toured roads in his district. Weather permitting; they will begin chip-sealing on May 19. He added that he’d also received a request to put reflectors on the bridge by Borders’, and passed the information on to Roger Noakes.

Mr. Lyons reported that on May 8 he spoke with Duane Kahler and told him that Mr. Kimble would speak with Gary Ensign, and on the Ninth he spoke with Dolle Lehrkamp, who told him the same things she had told Mr. Burgess regarding the Town of Arriba. On May 13, Mr. Lyons attended the fair board meeting, stating that Cody Weber was present and explained that a premise ID will be required next year in order to have a floor buyer. He added that they would probably make it per animal, so if the animal doesn’t have the ID, they will not be able to participate in the floor plan. The question arose as to who actually was in charge of the fair board and the sale committee, and who those entities have to answer to.

Ms. Devers said that the county commissioners have nothing to do with the sale committee, as they do not appoint the members or pay them anything, but she added that Mr. Kimble would likely tell them it was ultimately the county’s decision since it is a county fair.

Mr. Burgess added that another subject brought up at the meeting was that some of the fair judges told Linda Yoder that they could not believe that Lincoln County only pays thirty cents per mile for mileage reimbursement. Phillips County pays thirty-five cents per mile and Kit Carson County pays thirty-two cents per mile, so even though he had been against increasing mileage, Mr. Burgess felt they should consider increasing it.

Mr. Beedy said they could contract at a set rate with the judges, rather than pay mileage, and then that amount could be a part of their contract.

Ms. Devers and Ms. Lengel both felt it was unfair to reimburse more money to people who worked for the county once a year than they pay to their own employees. The Board thought it could stay the same for this year, but that they would probably have to make some changes when they started work on the new budget.

Mr. Burgess asked if it would be possible to put the dumpsters that he purchased for the town of Arriba out at the fairgrounds for trash removal during the fair, rather than pay so much to Same Day Haulin’. Discussion ensued regarding whether or not the town of Hugo would charge more to come and pick up the trash outside of their normal schedule, as long as the fire ban has been lifted and the dumpsters are available. Mr. Burgess called Fair Manager Mike Mosher to see if he felt the idea was acceptable, and Mike agreed that it would be fine. Mr. Burgess said he would speak with Hugo Town Manager Gary Ensign and see if the town would agree.

Mr. Lyons went on with his report, stating that he’d received a phone call from Dorothy Cullen on May 13, asking if the county could build a fire break on her property around the house where her father used to live. An ad was placed in the newspaper several years ago offering such a service, and Ms. Devers said that at that time it was handled by each road district. Mr. Lyons felt they would continue that practice.

On the Fifteenth, Mr. Lyons received a call from Ben Orrell wanting to know if the commissioners knew they were sponsoring a Little Britches type of activity at the fairgrounds, and asking if the fence would be done. Mr. Lyons told him he didn’t know, as they were working with CDOT to get it finished. While he was on the phone with Mr. Orrell, Mr. Lyons asked him about renewable energy options at the courthouse. Mr. Orrell told him that KC Electric is currently working on such a project, and would let him know what they decided to do. Mr. Lyons said he had also spoken with Representative Cory Gardner, who told him to hold off on writing the DOLA grant for the hospital electrical work, as he felt there was more to the situation and he was going to “take them to task.”

Ms. Devers said it was already too late for that, as the work on the grant process had already started. She added that Wiepking-Fullerton had pledged $10,000.00 toward the project match, and she believed that Cooper-Clarke and the El Pomar Foundation would give funding, as well.

When Mr. Lyons asked for the Administrator’s report, Ms. Devers said that she’d spoken with Cheryl Scofield with USDA Rural Development, and they do not have a program to help fund feasibility studies for energy alternatives for local governments. However, if the county were to get into construction of something, they do have loans and grants through the Community Facility program. She added that she’d also called Bob Mailander with the Governor’s Energy office, and they don’t have a program available at this time either, other than the performance contract process.

Mr. Burgess then put in that he’d called KC Electric earlier this morning and asked what the county’s usage is. He was told that in 2007 it averaged 78,000 kilowatts per month. He asked if the others felt they should pursue solar energy, in light of what they had learned at the meeting in Lamar, which was that installing a wind turbine would then require a crane to execute repairs and maintenance.

Ms. Devers commented that what the county really needs is for an expert to come in and tell them what the best option is, rather than constantly guessing. Mr. Lyons felt that if any electricity is produced it is going to be costly in the beginning, but the savings in the long run will be a huge benefit.

Ms. Devers went on to report that she had spoken with Gerry Knudsen about setting up a time for him to meet with Mick Jaques and one of the commissioners at the landfill, and he told her it wasn’t urgent, so would check his schedule and let her know.

Ms. Devers submitted a list of Lincoln County Sales and Use Tax Collections on Ag Pesticides from 1992 through 2007, and then informed the Board that she had received the county’s retirement report.

In regard to employees having excess vacation and/or sick leave at the end of the year, Ms. Devers said that she’d spoken with the county auditor who wanted it to be correct at the end of the year, so they will have to bring everyone into compliance. She asked how the Board wanted to handle it and it was determined that each department head should be responsible for making sure their employees understand the personnel policy, since they had all signed off on it. If the employee in question was the department head, they would need to work it out to be sure the books showed the correct time at the end of the year, as was the case with Wayne Shade. Ms. Devers said they could go back and use up his vacation time where he had taken off comp time, but that he would then have comp time on the books.

Since there had been a question regarding an employee refusing to wear their name badge now that the trials are over, Ms. Devers asked the Board if they wanted her to compose a memo to all employees requiring that the badges continue to be worn. Discussion was held regarding the ramifications of not doing so.

Ms. Lengel said that since they were discussing courthouse security, she would like to know if the Board intended to have the employees continue parking in the back parking lot. She said that there had been several requests for motorcycle tests, but since the parking lot is now filled with employee vehicles, there is no longer room for the course. Mr. Lyons felt it was Ms. Lengel’s decision as to whether or not the tests would resume if the driver examiner becomes trained, and Ms. Lengel said she didn’t know how they could if the parking lot was always full. Ms. Devers said she hated to discontinue all of the security procedures that had been put into place, especially if another trial were to take place.

The Board decided to go ahead and send a memo stating that all employees should continue to follow all security procedures that were put into effect during the trials.

Ms. Devers also reported that she’d received a phone call from someone with the Credit Union of Colorado, wanting to meet with employees and explain the benefits they could offer. She wanted to know if the Board would allow the presentation on county time if there was enough interest among the employees.

Mr. Beedy said he had a problem with allowing too much marketing on county time, and Ms. Devers said she would just contact the woman and ask her to send out the information.

Ms. Devers’ last item was a letter concerning an extension of the county’s contract with the State Historical Fund on restoration of the roundhouse. The Board reviewed the letter.

Concerning the county attorney’s report, Mr. Kimble said that Hugo had not entered into a lease agreement regarding Duane Kahler’s property, so it would not seem to be an issue—at least for this year. He added that he’d received a phone call from Gary Hamsher on Monday regarding the return of the overpayment of an employee’s retirement funds. He was told they were just waiting on the check to arrive, but since Ms. Devers had been given that same response several times, Mr. Kimble said he would contact the insurance commissioner on Monday if the check did not arrive by Friday, May 16.

In regard to the Ewing case, Mr. Kimble advised that any discussion held on the topic would probably need to be held in executive session, but Mr. Burgess assured him there had been no discussion on the matter.

Mr. Kimble provided an agreement between the county and Hoot Owl Technology & Media, LLC for IT computer services for county offices, stating that he had fashioned it in the form of an independent contractor agreement. Mr. Lyons said that Tony Lyons had told him that the owner, Erik Hilton, does a decent job, but cautioned that Ms. Lengel have Erik contact Tony before she has him do anything in her office.

Mr. Burgess made a motion to sign the agreement between Lincoln County and Hoot Owl Technology & Media LLC for county IT computer services for one year, beginning June 1, 2008. Mr. Beedy seconded the motion, which carried unanimously.

Extension Director Linda Yoder stopped by the meeting at the Board’s request to discuss several of the topics from the fair board meeting. She explained that she had received complaints regarding the amount of mileage the county pays, stating that the county had a total of 3,669 miles last year, which came to $1,100.70. Mr. Lyons told her the decision had been made to continue to pay thirty cents per mile, at least for this year, and Ms. Yoder said that most of the judges had been determined for this year, anyway.

Mr. Lyons asked Ms. Yoder if she knew how the sale committee had been formed, but Linda responded that she had no idea, other than she thought it had been around since the seventies or eighties, at least. She said that she did bring the MOU between the Fair Board and the Extension Service with her, which had been updated fairly recently, but that the MOU between the county and the Extension Service was very outdated.

Mr. Lyons said that what he understood Gary Teague to say at the fair board meeting was that starting next year Tyson Meats would no longer buy animals at the fair if they do not have a Premise ID. Ms. Yoder said that was true and she felt someone needed to define the responsibilities of the fair board, as well as those of the sale committee.

Jim Covington was asked to come over to the meeting and, once he arrived, the Board posed the same question to him; how and when was the sale committee formed? Mr. Covington did not know when it was started, but explained that the members are made up of a person from every 4-H club, plus the FFA instructors. Since it is a 4-H program, Mr. Covington assumed it had been initiated by the Extension Service. He added that it really has nothing to do with the county, whatsoever.

Ms. Devers asked if the committee had its own set of bylaws, but Mr. Covington responded that if they did, he had never seen them. He did add that it is a totally separate entity from the fair; therefore, has no one governing it, to his knowledge. The committee was simply formed to help run the sale for the 4-H animals, but the committee also does the livestock show and helps with the weigh-ins.

Mr. Kimble wanted to know if someone bringing suit against the sale committee would have to do so individually, and Ms. Yoder said that the 4-H leaders on the committee would have insurance through the Extension Service.

Mr. Burgess asked if the sale committee had the authority to require Premise ID and, if they did, would the fair board then have the authority to override that decision?

Ms. Yoder responded that the 4-H program would always dictate what the 4-H participants did, and if the sale committee was made up of 4-H leaders, then she felt they, too, would have to follow the rules of the 4-H program.

Mr. Covington commented that the sale committee relies on the floor buyers to keep the prices in an area that is best for the kids, and it will be a big loss if they refuse to buy an animal without an ID.

Mr. Kimble asked what was wrong with Premise ID, or what the opinion of it was, and Mr. Lyons felt it was intrusive and unnecessary to force it upon participants if they didn’t want to obtain it. Ms. Yoder explained that the Premise ID is a number issued by the Department of Agriculture that ties an animal to an address. It then helps trace back animal diseases, and since fairs seem to be the places where animals inter-mingle the most, there is a concern that diseases will spread more rapidly. The Department of Ag would like to be able to trace back an animal disease within forty-eight hours.

Mr. Beedy’s concern was how the difference in price would be made up if the floor buyer decided at the last minute that they would not buy the animal if they discovered it did not have the ID, and Mr. Lyons felt it was discriminatory, as the floor buyers would not even look at the animal if they knew beforehand that it didn’t have a Premise ID.

Mr. Burgess asked Ms. Yoder if she could find out if the Extension Service is the governing body for the sale committee, or who it was if it isn’t the Extension Service, and Mr. Kimble felt that the county would in some way be partially responsible since it is a county fair. Ms. Devers felt the issue was getting the kids the prices they are accustomed to getting, since the fair is ultimately for them anyway, and Ms. Yoder asked if the fair board has a set of bylaws, but no one knew.

Mr. Covington said that the sale committee never actually has any dialogue with the fair board, although they do with the Extension Service, adding that the only other thing he could think of would be to re-format the sale somehow.

Once Ms. Yoder and Mr. Covington had gone, Mr. Lyons called for old business. Ms. Devers said she had actually been able to answer the questions regarding the Heavy Industry Stormwater Permit – 2007 Annual Report, so she had composed a letter and sent it in, adding that she’d also sent a copy to Mick Jaques.

Mr. Burgess said he’d spoken with Steve at Cobitco about sealing the courthouse parking lot, but that they would need to measure it before he could get a price. He had also received a phone call from Mel with Flat Iron Construction, who told him that they have about nineteen hundred feet of spiral pipe; approximately three-quarters of it that is good. He said they would sell it for $15.00 a foot if the county was interested. Mr. Burgess said they’d just bought some that was $51.00 a foot, so he felt they should take the offer. He said it would run about $22,000.00, but that they could use it for bridges or hold it for whatever projects they needed it for. The disadvantage is that they would have to haul it, but everyone felt the purchase would be worth it, irregardless.

Mr. Burgess commented that he had heard several complaints about the proposed UP rail line, and so he had asked the County Treasurer how much tax revenue the county gets from Union Pacific on an annual basis. There are approximately forty-three miles of track in Lincoln County, and Mr. Covington told him the county gets $284,000.00 a year in taxes.

As for new business, Ms. Devers said she’d received a memo from CTSI regarding CHP plan design changes, and then asked for the Board’s signature on a letter granting Joe Clark permission to use the fairgrounds premises for the beer garden at the Ranch Rodeo. Mr. Clark submitted his application for a Special Events Permit for the beer garden, but had not attached a letter getting permission to use the premises.

Mr. Lyons asked if they understood that the designated area was to be south of the arena and fenced in, and Ms. Lengel said that Mr. Clark had not submitted a diagram of any kind, which he would need to do. She said he had a letter from Tina Waite, Secretary of the organization, but that it did not provide a diagram or containment instructions, and appeared that they intended to allow the beer throughout the grounds, with one gate locked and the other posted with a guard.

A phone call was placed to Ben Orrell and Mr. Lyons asked him if he understood the beer garden was to be located on the south side of the arena and must be fenced in, since the letter from Ms. Waite made it sound like the entire fairgrounds would be used. Mr. Orrell did not know what the county’s regulations were, but said they would do whatever was required of them.

Further discussion was held after Mr. Orrell hung up, and it was determined that the county never really had set any regulations for the events, other than verbally. Ms. Lengel said she would contact Mr. Clark and speak with him about it, and then wait to submit the Special Event Permit application, possibly until after the next meeting.

Ms. Devers said she’d received a letter from Dick Wolf, Director/State Engineer for the Division of Water Resources stating that they are establishing an Advisory Committee to provide advice and recommendations on proposed rules and regulations to ensure that improvements to surface water irrigation systems in the Arkansas River basin in Colorado comply with the terms of Article IV-D of the Arkansas River Compact. Mr. Wolf requested that the Board nominate a delegate to the committee. Mr. Lyons suggested John Reid, but Mr. Beedy said one of the Reimenschneiders might be better, since they actually do irrigation.

With no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on May 29, 2008.

______________________________________ _____________________________

Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman