Board of County Commissioners of Lincoln County
Agenda for May 6, 2008
10:00 Call to order and Pledge of Allegiance
10:05 Approve additional expense vouchers
1. Approve the minutes from the April 30th meeting
2. Review and sign a letter requesting a joint meeting with the Kit Carson County and Cheyenne County Commissioners to discuss the Northeast Regional Planner position
3. Review the Quarterly Financial Status Report and the Quarterly Employment Report ending March 31, 2008 for the Community Development Block Grant
4. Review the April reports from the Sheriff and the Office of the Treasurer
5. Review information concerning an audit of the county landfill
6. County Commissioners’ reports
7. County Administrator’s report
8. County Attorney’s report
9. Old business
10. New business
The Board of Lincoln County Commissioners met at 10:00 a.m. on May 6, 2008. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel. County Attorney Stan Kimble was present in the afternoon.
Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then Mr. Burgess said that he’d asked County Assessor Estelle Thaller to stop in after the department head meeting, as he had something to tell her. He explained that he’d spoken with Joanne Ratzlaff, who told him that they do still sell carpeting at S & H Decorating if the customer orders in a large quantity. He added that Ed Grimes does still do installation.
Sheriff Tom Nestor also stopped by the meeting to discuss sending one of his jail deputies to the academy this summer to become a certified officer. First, he informed the Board that the server for his computer system was being installed, and that everything should be running more smoothly soon. The sheriff would like to begin sending his jail deputies to the academy one-at-a-time, in order for them to become certified officers, as he feels it is rapidly becoming the trend. Not only would doing so help relieve some of their liability, but it would also provide the deputies with much-needed training, and Sheriff Nestor hoped it would help to alleviate some of the turn-over in employees, as well. He had reserved a spot in El Paso County for one deputy in July, but then was contacted by Adams County that they could also provide the training at a low rate. The sheriff wants the deputy to sign a contract with Lincoln County, agreeing to work here for a specified number of years in exchange for the county paying for the certification.
Mr. Burgess asked what it would cost and how long the employee would be bound to the contract, and Sheriff Nestor said it would depend on how much of the training the county actually paid for. His thought was to ask for a three-year commitment if the county paid the full cost, but only a two-year commitment if the employee paid for a portion of the travel and lodging expenses, if applicable. It would basically depend on which option the employee chose, and the sheriff added that the total cost for the course would be approximately $1,700.00, which he felt was a decent price. He added that the employee would also have to actually work for a full year before they were completely certified.
Mr. Lyons asked what would happen to the employee if they broke the contract and quit before their time was up, and the sheriff responded that he would hope that the county would be able to get back all of the training costs, plus possibly a part of the salary.
Ms. Lengel asked if the employee would still be paid their monthly salary while attending the academy, and when the sheriff confirmed that, she asked if the other jail deputies would then have to cover that person’s shift. Sheriff Nestor said that was true, which prompted Mr. Beedy to ask if that meant they would have to pay more overtime, and the sheriff said that there would probably be some.
Another of the benefits of having certified officers in the jail is that they could then be utilized on the road if that were ever necessary. The sheriff would like to set up a panel of personnel to decide which jail deputies would be the best candidates to start off the program, stating that he, along with one of the commissioners and the Limon police chief, would hopefully be the members of that panel. He wants to make certain that the employee is financially secure, as well as mentally and physically prepared for almost five months of training, including knowing that they would be away from their family for extended periods of time.
Mr. Beedy asked if the training was five days a week, and Sheriff Nestor responded that some weeks it may only be four days. Mr. Beedy thought the employee would then be able to work in the jail that other day to help avoid additional overtime.
The Board felt that the sheriff should pursue his course of action, but that he should speak with County Attorney Stan Kimble to see if he may have some input. The sheriff also said that he knew of other law enforcement agencies that had contracts with their employees, and he would try to get a sample.
Before the sheriff left, Mr. Burgess asked if he had any more information about the four-wheel drive vehicle that the Town of Flagler wanted to get rid of. The sheriff responded that he had not been able to find anyone interested in buying the one the county currently has, so if they have to pass on the deal, it will not be a problem.
The Board approved additional expense vouchers for the month of April, 2008.
The
following claims were approved:
COUNTY GENERAL FUND
Nurse
Salary April $104.80
Correctional
Officer I Salary April $2,876.56
Road
Deputy Salary April $2,400.00
Chief
Deputy Salary April $2,326.00
Commissioner
Salary April $2,171.67
RSVP
Coord Salary April $312.00
Correctional
Officer I Salary April $2,271.93
Commissioner
Salary April $2,171.67
Part-time
COG Salary April $84.00
Clerk I
Salary April $1,766.00
Correctional
Officer I Salary April $ 2,201.49
Treasurer
Salary April $3,650.00
Deputy
Clerk Salary April $1,923.00
Correctional
Officer I Salary April $2,386.40
Administrator
Salary April $3,870.00
Correctional
Officer I Salary April $2,256.60
Doctor
Salary April $50.00
RSVP
Coord Salary April $768.00
Appraiser
Salary April $2,208.00
School Nurse
Salary April $166.50
Clerk I
Salary April $1,831.00
Driver
Examiner Salary April $1,983.00
Attorney
Salary April $1,400.00
Road
Deputy Salary April $2,351.68
Janitor
Salary April $650.00
Clerk
Salary April $3,650.00
Victim's
Assist Coord Salary April $2,500.00
Commissioner
Salary April $2,920.00
4-H
Assist Salary April $1,239.70
RSVP
Janitor Salary April $37.76
RSVP
Director Salary April $2,008.00
Deputy
Assessor Salary April $2,376.00
Deputy
Clerk Salary April $1,983.00
Court
Security Salary April $198.75
Land Use
Admin Salary April $2,076.00
Office
Mgr Salary April $1,881.00
Fair Mgr
Salary April $1,290.00
Undersheriff
Salary April $2,878.00
Maint
Salary April $2,223.00
Correctional
Officer I Salary April $2,095.83
Coroner
Salary April $825.00
Sheriff
Salary April $4,091.67
VA
Service Officer Salary April $366.67
Correctional
Officer I Salary April $2,245.52
STEPP
Liaison Salary April $1,242.00
Clerk II
Salary April $2,355.00
WIC
Educator Salary April $1,766.00
Court
Security Salary April $142.50
Nurse
Salary April $3,580.00
RSVP
Coord April $888.96
Weed
Coord Salary April $2,344.00
Court
Security Salary April $416.25
Office
Mgr II Salary April $2,258.00
Jail Food
Svc Salary April $2,595.00
Assessor
Salary April $3,650.00
Appraiser
Salary April $2,108.00
Road
Deputy Salary April $2,680.00
Correctional
Officer I Salary April $2,038.58
Jail
Admin Salary April $2,415.00
Janitor
Salary April $1,081.50
Janitor
Salary April $1,081.50
Deputy
Clerk Salary April $2,698.00
Correctional
Officer II Salary April $2,899.45
Correctional
Officer I Salary April $2,055.64
Admin
Assist Salary April $2,620.00
Court
Security Salary April $2,283.75
8429 ACS,
Computer Lease $6,360.73
8430
AFLAC, Premiums $1,338.35
8431
Aquila, Utilities $1,321.89
8432
LaRay Becker-Patton, Fees/Reimbursement $25.60
8433 Gary
Beedy, Mileage $101.70
8434 Barbara
Berry, Mileage $36.00
8435 Bob
Barker, Supplies $424.05
8436
Shelby Britton, Mileage $30.00
8437
Budget Control Services, Garnishment $611.96
8438 CMH,
2nd Qtr Contribution $1,375.00
8439
Carol Chambers, District Attorney, $17,609.15
8440
Carol Chambers, District Attorney, $22,790.06
8441
ChemaTox, Lab Work $80.00
8442
County Health Pool, Insurance $39,565.55
8443
CCCA, Registration $175.00
8444 Colo
Coroner’s, Registration $400.00
8445
Credit Acceptance Corp, Garnishment $479.51
8446
Duckwall-Alco, Supplies $20.98
8447
ECCOG, 2nd Qtr Dues $2,759.75
8448
E.P.I.A, Supplies $87.13
8449
First Bankcard, Charges, $72.79
8450
First Bankcard, Charges $39.99
8451
First Bankcard, Charges $18.87
8452
First Bankcard, Charges $1,035.42
8453
First Bankcard, Charges $943.43
8454
First Bankcard, Charges $12.94
8455
First Bankcard, Charges $2.27
8456
First Bankcard, Charges $170.00
8457
First Bankcard, Charges $12.64
8458
First Bankcard, Charges $90.14
8459
First Bankcard, Charges $108.13
8460
First Bankcard, Charges $143.40
8461
Frontier Telephone, DSL $478.68
8462 Ben
Galloway MD, Autopsy $1,850.00
8463
George Garner, Utilities $59.64
8464
Great-West Life & Annuity, Def Comp $3,950.00
8465
Tracy Grimes, Rent $500.00
8466
Susan Hamilton, Mileage $108.00
8467
Hasler, Inc, Postage $102.00
8468
Hillyard-Denver, Supplies $425.94
8469
Christi Hollenbaugh, Mileage $95.10
8470
Jeans Family Kitchen, Training $39.15
8471
Judgment Creditor, Garnishment $429.75
8472 KC
Electric, Electricity $6,063.23
8473 Kit
Carson Cnty HHS Qtrly Contribution $1,781.50
8474
Corinne Lengel, Mileage $46.80
8475 Tom
LeValley, Mileage $18.60
8476
Lincoln Cnty Treasurer, $3,002.70
8477
Lincoln Cnty Hospital, Services $800.19
8478
Lincoln Cnty Road & Bridge, Fuel/Repairs $766.28
8479
Lincoln Cnty Economic Dev, Contribution $5,000.00
8480
Lincoln Cnty, Health Insurance $ 10,281.00
8481
Penni Malody, Mileage $9.00
8482
Leticia Marrufo, Interpreter $105.00
8483
Melody Maskus, Mileage $462.81
8484
MARC, Supplies $82.14
8485
Bryan Milburn, Seminar $175.00
8486
Moore Medical, Supplies, $111.43
8487
Shayla Morgan, Mileage $46.50
8488
Karen Mosher, Mileage $9.60
8489 Zane
Nestor, Deputy Salary $50.00
8490
Northeast RPD, Workshop $100.00
8491
PayFlex, Cafe Plan $1,566.66
8492
PayFlex, Fees $100.00
8493 PC
Connections, Supplies $237.00
8494
Winifred Pepper, Meals $11.01
8495
Pershing, Retirement $5,675.54
8496
Stacy Phythian, Mileage $37.31
8497
Pitney Bowes, Postage $127.00
8498
Plains Med Center, Services $300.62
8499
Plains Med/Dental, Services $137.34
8500
Points of Life Network, Travel $350.00
8501
Alice Potter, Meal $5.82
8502
Precinct Police Products, Supplies $1,360.19
8503
Professional Radiology, Services $875.00
8504
Project Smile, Meals, $329.50
8505
Public Safety, Supplies $210.80
8506
Quill Corp, Supplies $908.02
8507
Quill Corp, Supplies $775.83
8508
Qwest, Phone $241.20
8509
David Riemenschneider, Mileage $30.00
8510
Tonda Scott, Mileage $48.00
8511
Deanna Seelmeyer, Meals $49.50
8512
Wayne Shade, Mileage $96.00
8513
Share Corp, Supplies $494.49
8514 Simplifile
LC, License Fee $195.00
8515 Amy
Solomon, Mileage $14.10
8516 Stop
& Shop, Meals $80.26
8517 Todd
Thompson, Mileage $9.00
8518 Town
of Hugo, Trash/Landfill $126.91
8519
Treasurer of Lincoln Cnty, State Withholding $3,574.00
8520
Treasurer of Lincoln Cnty, Federal Withholding $9,881.00
8521
Treasurer of Lincoln Cnty FICA Withholding $18,899.38
8522 Tri
Me Spraying, Chemicals $10,935.00
8523
United Reprographic, Service Agreement $650.00
8524
Verizon Wireless, Internet/Phone $111.29
8525
Windy Ridge Arts, Permits $163.53
8526 Witt
Boys Napa, Parts/Supplies $211.38
8527 WRS
Group, Supplies $1,044.21
8528
Xerox Corp, Supplies/Maint $174.78
8552
Better Homes & Gardens, Subs $22.00
8553 Bob
Barker Co, Supplies $88.70
8554
Burlington Record, Supplies $326.45
8555 CCI,
Conference $335.00
8556
Carol Chambers, District Attorney $1,346.65
8557
ChemaTox, Med/Services $100.00
8558 Colo
Secretary of State, Training $120.00
8559
Phyllis Dixon, Meal $5.19
8560 DJ
Petroleum, Fuel $241.44
8561
Douglas County Coroners, Autopsy $100.00
8562
Duckwall-Alco, Supplies $63.89
8563
ESRTA, Phone $1,727.65
8564
Eastern Co Plainsman, Ads/Notices $438.00
8565 El
Paso County, Extension Office/Book $14.47
8566 Five
Star, Supplies $887.80
8567
Flagler Postmaster, Postage $200.00
8568
Hoffman Drug, Med/Supplies $299.08
8569 Hugo
Lumber, Supplies $534.69
8570 Hugo
Postmaster, Postage $7.00
8571
Roger Jackson, Mileage $30.00
8572
Delores Kaster, Mileage $54.40
8573
Lacey’s Hardware, Supplies $207.72
8574
Limon Leader, Ads $43.50
8575 Lincoln
Cnty Road & Bridge, Gas/Repairs $2,204.20
8576
Melody Maskus, Mileage/Supplies $231.35
8577
Osborne’s Food/Supplies $313.18
8578
Plains Medical Center, Services $100.00
8579
Quill, Supplies, $1,224.33
8580
Source Bs Solutions, Software Support $62.50
8581
Tami’s Flower Shop, Recognition $80.00
8582 US
Food Service, Food/Supplies $5,852.57
8583 Witt
Boys NAPA, Parts $223.64
8584 WRS
Group, Supplies $123.30
8585
Xerox, Contract $399.72
8586
Xerox, Contract $452.24
8587
Linda Yoder, Mileage/Phone $300.69
ROAD & BRIDGE FUND
Road Crew
Salary April $2,283.00
Road Crew
Salary April $2,403.00
Road Crew
Salary April $2,403.00
Road Crew
Salary April $2,403.00
Road Crew
Salary April $2,223.00
Road Crew
Salary April $2,043.00
Road Crew
Salary April $262.40
Road Crew
Salary April $2,043.00
Road Crew
Salary April $1,923.00
Road Crew
Salary April $1,983.00
Road Crew
Salary April $2,283.00
Road Crew
Salary April $1,923.00
Road Crew
Salary April $1,983.00
Road Crew
Salary April $2,403.00
Road Crew
Salary April $2,403.00
Road Crew
Salary April $2,283.00
Road Crew
Salary April $1,983.00
Road Crew
Salary April $2,403.00
Road Crew
Salary April $2,163.00
Road Crew
Salary April $1,983.00
Road Crew
Salary April $2,403.00
Road
Foreman Salary April $2,899.00
Mechanic
Salary April $2,372.00
Road Crew
Salary April $1,923.00
Road
Foreman Salary April $2,524.00
Road Crew
Salary April $1,983.00
Road Crew
Salary April $2,163.00
Road
Foreman Salary April $2,644.00
Shop
Secretary Salary April $2,043.00
Mechanic
Salary April $2,492.00
8387 Ace
Irrigation, Bridge/Supplies $9,951.21
8388
AFLAC, Premiums $129.70
8389
Alsco, Equipment $46.44
8390
Aquila, Utilities $844.39
8391
Burlington Radiator, Repairs $300.00
8392
Burlington Ford, Parts $90.00
8393
County Health Pool, Ins $26,718.37
8394
Colorado Mack, Parts/Supplies $284.02
8395
Diamond Advantage, Parts/Supplies $2.98
8296 Div
of Reclamation Mining & Safety, Permits $969.00
8397 Div
of Reclamation Mining & Safety, Permits $1,938.00
8398 DJ
Bodyworks, Parts/Supplies $106.00
8399
Drive Train Industries, Parts/Supplies $538.97
8400
First Bankcard, Gas/Fuel/Oil $45.47
8401
Great West Life $ Annuity, Def Comp $2,590.00
8402
H.L.R Partnership, Gravel $1,800.00
8403 Honnen Equipment, Parts/Supplies $161.08
8404 Town
of Hugo, Water $126.91
8405
Hydraulic Energy Products, Parts/Supplies $692.21
8406
Interstate Battery, Parts/Supplies $85.95
8407 JS
Contractors, Parts/Supplies $378.00
8408
Karval Water, Water $50.00
8409 KC
Electric, Electricity $237.98
8410
Limon Leader, Ads/Notice $23.00
8411
Lincoln County Treasurer, Reimbursements $34,974.56
8412
Lincoln Community Hospital, Testing $48.00
8413
MVEA, Electricity $194.31
8414 MV
Equipment $3,431.73
8415
Newman Signs, Signs $402.62
8416
Osbornes Supermarket, Supplies $42.62
8417 Pay
Flex, Cafeteria Plan $400.00
8418
Pershing, Retirement Ins $3,110.58
8419
Premier Systems Unlimited, Internet $24.00
8420 Robs
Septic Service, Repair $450.00
8421
Sunrise Environmental, Parts/Supplies $168.29
8422
Treasurer of Lincoln Cnty, State Withholding $1,581.00
8423
Treasurer of Lincoln Cnty, Fed Withholding $3,637.24
8424
Treasurer of Lincoln Cnty, FICA $9,898.48
8425
United States Welding, Parts/Supplies $1,284.00
8426
Vance Brothers, Parts/Supplies $10,022.40
8427
Wagner Equipment, Lease $74,706.23
8428
Xerox Corp, Equipment $33.88
8540
Colorado Mack Sales, Parts/Supplies $87.96
8541
Diamond Advantage, Parts/Supplies $162.90
8542 DJ
Petroleum, Fuel/Oil $25,196.71
8543
First Bankcard, Gas $45.46
8544 Five
Star, Parts/Supplies $37.51
8546 Town
of Genoa, Water $69.00
8547
Hoffman Drug, Parts/Supplies $24.39
8547
Honnen Equip Co, Parts/Repairs $2,344.39
8548 Hugo
Lumber, Parts/Supplies $125.48
8549
Snap-On Tools, Parts/Supplies $76.60
8550
Vance Brothers Inc, Road Oil $5,400.00
8551 Witt
Boys, Parts/Supplies $5,871.38
LANDFILL FUND
Operator
Salary April $1,752.63
Mgr
Salary April $2,404.00
Part-time
Labor April $175.04
8532
ESRTA, Phone $64.66
8533
Eastern Co Plainsman, Ads/Notices $49.10
8534 Hugo
Lumber, Repairs/Maint $83.18
8535
Lacey’s Hardware, Supplies $20.50
8536
Limon Leader, Ads/Notices $59.70
8537
Osborne’s, Supplies $16.50
8538 Witt
Boys NAPA, Repairs/Maint $226.04
LIBRARY FUND
Bookmobile
April $220.50
Bookmobile
April $691.44
8380
Brodart Co. Books Renewal, $1,188.00
8381 The
Gale Group, Books $208.89
8382
Hoffman Drug, Supplies $19.99
8383
Library Book Company, Books $234.88
8384
Lincoln Cnty Rd & Bridge, Repairs/Maint $32.52
8385
Perma-Bound, Books $481.25
8386
Treasurer of Lincoln Cnty, FICA Withholding $139.54
8539 DJ
Petroleum, Gas/Fuel/Oil $185.10
E911
Correctional
Officer I Salary April $2,226.68
8387
County Health Pool, Insurance $491.20
8388
Treasurer of Lincoln Cnty, State Withholding $96.00
8389
Treasurer of Lincoln Cnty, Federal Withholding $269.00
8370
Treasurer of Lincoln Cnty, FICA Withholding $340.68
8531
Qwest, Telephone $306.60
CAPITAL PROJECTS
8366
Quill Corporation, Printer $399.98
8530
Plains Heating & Air Conditioning, Contract Svc $20,518.00
SOCIAL SERVICES ADMINISTRATIVE FUND
Director
Salary April $4,990.00
Receptionist
Clerk II Salary April $1,849.00
Legal
Tech III Salary April $1,849.00
Caseworker
I Salary April $2,370.00
Accounting
Clerk V Salary April $2,567.00
Income
Maint Tech II Salary April $1,849.00
Income
Maint Tech V Salary April $2,567.00
Caseworker
I Salary April $2,691.00
Caseworker
IV Salary April $3,328.00
Caseworker
III Salary April $3,053.00
Supervisor
III Salary April $4,337.00
Caseworker
IV Salary April $3,633.00
Caseworker
IV Salary April $3,208.00
Income
Maint Tech III Salary April $2,028.00
Legal
Tech III Salary April $552.37
61507
Accurint, Fees $89.30
61508
Alco, Supplies $52.39
61509
Career Track, Registration, $129.00
61510
Colo Counties Inc, Registration $335.00
61511
Colo Assessment & Treatment, Client/Prov Pmnt $90.00
61512
Colo Dept of Public Safety, Fingerprints $39.50
61513
Colo Correctional Industries, Office Supplies $7.96
61514
Colo Welfare Fraud Council, Dues $20.00
61515
Rhonda Carmer MA, Client/Prov Pmt $1,260.00
61516
Darling Delights, Mtg $65.00
61517
Deep Rock Water, Supplies $75.22
61518
Eastern Co Plainsman, Ads $16.00
61519
ESRTA, Communications $462.00
61520
Rebekah Hilton, Contract Pmnt $532.50
61521
Farm Gas, Fuel/Travel $55.06
61522
First Bankcard, Charges $2,250.64
61523
Hoffman Drug, Supplies $398.59
61524
IEBT Corp, Prov Pmt $257.00
61525 I70
Scout, Ads $33.75
61526
Stan Kimble, Contract Pmnt $347.25
61527
LexisNexis, Process Fee $5.00
61528
Limon Leader, Ads $16.00
61529
Limon Super Foods, Supplies/Mtg $94.21
61530
Lincoln Community Hospital, Fees $475.00
61531
Lincoln Cnty, Bldg/Rent $1,882.00
61532
Lincoln Cnty, Prov/Client/Pmnt $37,390.10
61533
Lincoln Cnty Road & Bridge, Fuel/Travel $300.73
61534
Lincoln Cnty Sheriffs Dept, Process Fees $49.80
61535
Tony Lyons, Communications $45.00
61536
Mile High Counseling, Prov Pmt $2,290.00
61537
Prov/Client, Pmnt $50.00
61538
Office Max, Supplies $165.09
61539
Osborne’s, Supplies $95.49
61540
Rose Padilla, Contract Pmt $333.81
61541
Qwest, Phone $112.28
61542
Scranton Specht & Assoc, Contract Pmnt $5,694.85
61543
Social Security Admin, Fees $269.00
61544
Social Security Admin, Fees $269.00
61545
Sunrise Environmental, Supplies $524.00
61546
Verizon Wireless, Phone $84.82
61547
Village at Breckenridge, Lodging/Travel $579.60
61548
Prov/Client, Pmnt $420.00
61549
Witt Boys NAPA, $69.88
61550
Robert Wolfsohn, Contract Pmt $3,940.00
61551
Xerox, Supplies $81.38
61552
Melissa Gossett, Travel $84.26
61553
Marissa Gray, Travel $51.81
61554
Debra Klapperich, Travel $34.40
61555
Robert Kraxberger, Travel $40.70
61556
Andrew Lorensen, Travel $61.12
61557
Mary Lyons, Travel $335.84
61558
Beverly Newbanks, Travel $68.42
61559 Amy
Seymour, Travel $126.60
61560
Shannon Sheffield, Travel $31.51
61561
Mary Solze, Travel $17.49
61562
Lincoln Cnty Treasurer, Liabilities $10,395.42
61563
County Health Pool, Ins $12,211.18
61564
Pershing, Retirement $2,187.17
61565
Great West Life & Annuity, Def Comp $1,425.00
61566
PayFlex, Café Plan $625.00
61567
AFLAC, Premiums $147.70
61568 DJ
Petroleum, Gen Assist $51.22
61569
Lincoln Cnty, Gen Assist $973.95
61570
Lincoln Cnty DSS, Gen Assist $522.14
61571
Prov/Client, Pmnt $102.90
When they were finished, Mr. Lyons asked if there were any additions or corrections to the minutes. There were none, so Mr. Burgess made a motion to approve the minutes from the meeting held on April 30, 2008, as submitted. Mr. Beedy seconded the motion, which carried unanimously.
The Board reviewed a letter requesting a joint meeting with the Kit Carson and Cheyenne County commissioners to discuss the Northeast Regional Planner position. Mr. Burgess made a motion to sign the letter, Mr. Beedy seconded the motion, and it carried unanimously.
Also reviewed were the Quarterly Financial Status Report and Quarterly Employment Report ending March 31, 2008 for the Community Development Block Grant, the April reports from the Sheriff and County Treasurer, and information concerning an audit at the county landfill.
Mr. Lyons called for commissioner reports, and Mr. Beedy reported that on May 5 he attended the Eastern TPR meeting, as did the other two board members. Later that evening, he attended the Railway Relocation open house. He commented that if that project moves forward, they will need to seriously consider forming a countywide group that will put forth a coordinated effort for the good of countywide issues. Earlier this morning, Mr. Beedy attended the department head meeting, as did the other two commissioners.
Mr. Burgess reported that on May 1 he did a bit more research on solar panels for the courthouse, explaining that he needed to get some pictures of the roof. On the Second, he attended an FFA dinner in Karval. On the Fifth, he attended the Eastern TPR and also received a phone call from Ms. Devers telling him that the dumpsters in Arriba were already full. He said he would put in two more. Mr. Burgess was also contacted by Wayne Shade, who told him that a tank had been put up on the property north of him and wanted to know if the proper permits had been obtained. Mr. Burgess will address this issue more under new business. He also attended the department head meeting prior to the commissioner meeting this morning.
Mr. Lyons reported that he had stopped by the oil drilling project at Monks’ after the Eastern TPR meeting, adding that he spoke with representatives from Wiepking-Fullerton. He was told they are drilling in several other places around the county and hope to drill another two wells in August. Duane Kahler complained to Mr. Lyons about the entrance into his property east of where the old Hugo town dump used to be. Mr. Lyons asked Mr. Morrison to look into it, as Mr. Kahler was questioning the access right-of-way. Mr. Lyons said he would ask Mr. Kimble about it later this afternoon. On Saturday, Mr. Lyons had a resident tell him that the county landfill was the best they had ever seen.
Ms. Devers reported that she’d spoken with Patti Bronikowski with CTSI regarding purchasing digital cameras for the road foremen, and was told that the county should just buy some disposable cameras if they wanted to. She also talked to Chris Monks who asked her to check with the Board to see when might be a good time to re-seal the courthouse parking lot. All board members agreed that the product that was used the last time did not last, and Mr. Burgess said he would check into something else.
In regard to old business, the Board set mid-June for discussing landfill fees. Mr. Burgess also said that he’d spoken with Mick Jaques and they are basically about out of dirt for cover at the landfill. This brought up the question of whether or not the new cell should be started, as dirt could be used from it as it was needed. Discussion ensued as to size and placement of the new cell, and then Mr. Beedy suggested that they consult with Knutsen Engineering to give some guidance, since they are the ones that keep the county updated on the regulations.
Mr. Burgess mentioned that he had been approached by Burton Vickers at the FFA dinner in Karval, and was asked if the county would support a water conservation easement for Horse Creek Water Users in order to keep Lincoln County water from going to Colorado Springs. He told Mr. Vickers that he would bring it up to the other board members, and Mr. Lyons commented that he felt they needed more information, especially since he thought he remembered Rodney Preisser being somehow affiliated with the Horse Creek organization. Ms. Devers said it would probably be a good idea to have Mr. Kimble research the matter.
Mr. Burgess said he had another bit of disturbing news and that was that he’d been told that the Town of Arriba is basically broke and have even considered such drastic means as choosing to become unincorporated. He added that he understood that the county was holding close to $30,000.00 that belonged to the town, regarding something to do with the state auditor’s office. Ms. Devers asked if it was tax dollars, most likely held back because something wasn’t done correctly, and the Board decided it was another issue to discuss with Mr. Kimble.
When the Board re-convened after lunch, Mr. Kimble and Chief Deputy Treasurer LaRay Becker-Patton were present. LaRay explained that, as of April 30, 2008, the county was holding a total of $35,668.83 that actually belonged to the Town of Arriba. She read two letters from the State of Colorado, Director of Local Governments, which ordered the County Treasurer to withhold all funds generated by the taxing authority due to the fact that annual audit reports were not filed for either 2005 or 2006. The letters further stated that no funds were to be released until the Treasurer was notified in writing.
Mr. Beedy asked if the money was property taxes that were being collected, and LaRay affirmed that it was that, as well as state specific ownership tax and motor vehicle assessments.
A phone call was placed to Dolle Lehrkamp, who was recently elected as the municipal judge in Arriba, and the situation was explained. Mr. Kimble read C.R.S. 29-1-606 (5), which was also directly quoted in the letters from the state, and Ms. Becker-Patton will fax copies of those letters to Ms. Lehrkamp. Ms. Lehrkamp asked if there was a chance that they could lose those funds, but Mr. Kimble said that there was no mention of forfeiture of funds in the statute, although they may have to pay some extensive costs if the state decided to make the town pay for the audits. He added that it appeared they could file for an extension.
Mr. Lyons commented that it could probably be remedied by hiring a different auditor, and Ms. Lehrkamp said that they had stopped using the last auditing firm due to conflicts. Mr. Beedy suggested they contact DOLA for assistance and advice.
Once the phone call with Ms. Lehrkamp ended, Mr. Lyons asked for the County Attorney’s report. Mr. Kimble said that the attorney representing the county in the Ewing case would like to meet on Thursday, and said he had received the CSP report of the accident.
Also, he had gotten a call from the Cunningham Group regarding the overpayment of the employee’s retirement funds, but was told that Gary Hamsher, the gentleman Ms. Devers had been corresponding with, had not been with the company for over a year. He added that Mr. Cunningham had assured him that he was still in contact with Mr. Hamsher and that it should be taken care of in a matter of days. Ms. Devers commented that she had been told that for quite some time now. Since the check was made to National Western Life Insurance when it was submitted, Mr. Kimble wasn’t even sure if the Cunningham Group was affiliated with that company. He said he would send another letter if he didn’t hear something soon.
In regard to the lodging tax question, Mr. Kimble said he had sent a query out on LISTSERV requesting wording, but had not received a very good response. He added that he would try contacting DOLA.
Mr. Burgess asked Mr. Kimble if he knew anything about water conservation easements, and explained the situation with the Horse Creek Water Users and the question he had been asked. Mr. Kimble advised contacting an actual water attorney, since it may be something that ended up in water court. He said that water rights and issues are so specialized that it really would require someone in that field of expertise to give them proper answers.
Mr. Beedy said he wouldn’t be opposed to signing a letter of support in order to secure water for future generations, but felt that the Board would need much more information.
Mr. Lyons repeated the issue that Duane Kahler was having with reaching his property due to fencing changes, and Mr. Kimble said that he was aware of the situation. Since the town leased their property to the roping club and the roping club then subleased it to another party, the fence was cut to allow the sub-lessee’s cattle to graze the section line. Mr. Kahler now has to open and close the gate each time he wants to access his property.
Mr. Kimble said that he believed the town was looking at a bidding process at this time to acquire a lessee, and Ms. Devers asked if a provision could be put in the new lease agreement that the fences be maintained. Mr. Beedy added that it is a town issue, not a county issue, and Mr. Kimble said he would contact Hugo Town Manager Gary Ensign and discuss it with him.
Mr. Burgess said that he’d been asked by Joe Kiely to inform the other board members that there will be a Big Sandy Water District meeting on May 14, and added that Mr. Kiely also suggested the county use a portion of its sales tax to help fund Economic Development.
Ms. Lengel had received the latest trustee information from the Town of Limon for the Tamarack Golf Course liquor license, and Mr. Lyons signed the Corporate Report of Changes.
The Board reviewed a proposal from Hoot Owl Technology & Media LLC for county IT services, which had also been reviewed by the department heads at the meeting earlier. Mr. Burgess made a motion to allow Mr. Kimble to put together a one-year contract for IT services with Hoot Owl Technology & Media LLC for the Board to sign at their next meeting. Mr. Beedy seconded the motion, which carried unanimously.
Mr. Burgess then explained to Mr. Kimble what Wayne Shade had complained to him about, adding that his biggest concern was that the state did not have a mining permit to be taking dirt in exchange for building a driveway into the site. Rob Fager put in a large tank for storing solid waste, and when Mr. Burgess talked to Land Use Administrator Ken Morrison, he learned that Mr. Fager had not obtained a development permit for it. Mr. Burgess said that the Land Use Board would take care of that aspect, but he wasn’t sure what to do about the mining permit. Mr. Kimble said that he would be concerned with water protection and contamination of water, especially if there was not a liner or a berm put in when the tank was installed. He also mentioned that the state may have exempted itself from having to obtain permits.
Mr. Lyons suggested that Mr. Burgess contact Terry Hubbell with CDOT and let him know that the commissioners had some concerns over the issue, and Mr. Kimble added that if the development permit was approved, they may want to consider putting some conditions on it.
When Mr. Lyons asked for new business, Ms. Devers said she had received a letter from the State of Colorado regarding the Heavy Industry Stormwater Permit – 2007 Annual Report not being complete, and the corrective measures that needed to be taken. Also, she said that the county owns some property that the Assessor was unaware of, and Jeremiah Higgins from the Assessor’s office was wondering if it had been deeded again. She told him she would see if Mr. Lyons would be willing to speak with Penny Wilkins at Hedlund Abstract about it.
Mr. Lyons agreed, although he felt that they should be compensated in some way for the research that they do, as he has asked Ms. Wilkins to let them know if she runs across other county-owned property when they are doing their title searches, especially not that so much oil activity is going on.
Along that same line, Mr. Lyons said he still had not heard from Jack Pfost regarding the property the county wants to sell. The decision was made to contact him one more time and see if he could meet with the Board. Mr. Lyons suggested giving him until May 29.
Mr. Lyons also said that a gentleman by the name of Fred Rash wanted to come from Yuma County to discuss what it would take to make Lincoln County prairie dog-free, adding that the meeting should be well-publicized and may need to be held in the jury assembly room if it is available. They will try to schedule him for the May 30 meeting.
Mr. Beedy made the comment that since Lincoln County already has conservation easements protecting the animals, it will probably never happen.
Ms. Devers had prepared some requirements for the bid process for the carpeting and painting at the Assessor’s office, which the Board reviewed, and then she asked Mr. Kimble what to do about the fact that the previous sheriff did not require that his employees take their vacation time, but let them accumulate it, even though he signed off on the county personnel policy. Mr. Kimble suggested that she make sure each employee signs off on the policy and she told him that she has always done so, and he felt that the employees would probably lose any additional time over the allotted number of hours if they left county employment.
The conversation the Board had with Sheriff Nestor earlier in the day, concerning obtaining a contract for employees to attend the academy for certification, was also discussed with Mr. Kimble. When Mr. Lyons asked if the county could require the employee pay back more than one month’s salary if they broke the contract and quit before the terms were satisfied, Mr. Kimble said they could, although they would have to be able to prove the amount of damages claimed.
With no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on May 15, 2008.
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Corinne M. Lengel, Clerk of the Board Ted Lyons, Chairman