Board of County Commissioners of Lincoln County

Agenda for April 1, 2008

8:30 Call to order and Pledge of Allegiance

The County Commissioners will meet with Shawn Smith of Shawn Smith Construction, LLC concerning his bid for window replacement at the courthouse.

1. Old business

2. New business

The Board of Lincoln County Commissioners met for a special meeting at 8:30 a.m. on April 1, 2008. The following attended: Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel.

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then Shawn Smith with Smith Construction, LLC met with the Board concerning his bid for window placement at the courthouse. County maintenance man Travis Nall was also present.

The discussion included replacing the front lobby doors as well as the windows on either side, and Shawn explained that the round piece of glass above the door is connected to the doorframe, so if their intention was to just replace that one piece of glass, they would not be able to do so. He added that if they wanted to keep a round light, it would also be fairly expensive. Shawn did say that the frame and everything was changeable, but that it would be costly, adding that the hinge plates in the doors have been welded and the threshold has been ground down. Travis put in that there is currently no way to seal in-between the doors.

Mr. Burgess wanted to know if Shawn could take out the glass in the window above the door, replace it with plywood and then replace the doors, but was told that if it was put in with silicone, the window will most likely break if it is removed. Travis thought it would be better to remove the window completely and put stucco over where it had been, but Mr. Lyons felt if that were the case they would probably end up paying just as much in the long run. Mr. Burgess said that at least in that instance the problem wouldn’t occur again several years from now, and Shawn said that they may be able to change or accent the stucco somehow to make it more attractive, adding that the difficult part about trying to put a new door in an existing frame is that nothing ever matches.

Ms. Devers asked if they could construct the glass above the door in its own frame if they were to put it back in, to which Shawn responded that they could. He said that the new window and frame would be attached or bolted to the frame, but at least it wouldn’t be all one structure.

Mr. Lyons said it appeared that both the doors and the windows all needed to be done at the same time, but Shawn said that he would be able to do the windows on either side of the doors without having to replace the door/window unit. The Board asked him to put that project on another bid, and Mr. Lyons said he would like for the window in Mimi Lyons’ office and the sales tax to be removed from the current bid for windows only. Shawn did so, making the new total $4,538.39.

Shawn said he would like to have three days to work on it, so he intended to begin on a Friday. Ms. Devers told him to make sure he picked a date that the courts approved of, and then brought up the fact that the sunlight is blinding through the top windows in the morning, asking if there was a way that they could install a sunshade or something else for better security purposes. Shawn said that the gray tint in the windows that he would replace the old ones with should offer enough protection.

Mr. Burgess made a motion to accept a bid from Shawn Smith Construction, LLC in the amount of $4,538.39 to replace a total of ten windows in the courthouse entrance and the D.A.’s office and courts. The project will be paid for through the courthouse energy efficiency upgrade grant. Mr. Beedy seconded the motion, which carried unanimously.

Shawn said he and Travis would go around and measure the windows before he left, and that he would also check on pricing for the replacement of the door/window unit.

Mr. Lyons asked if there was any old business, and Mr. Beedy said he had written the letter supporting the Regional Learning Center if the others would like to sign it, but that he needed to go and print it off the computer. Mr. Burgess made a motion to sign the letter of support. Mr. Lyons seconded the motion, which carried.

As for new business, Mr. Burgess had spoken with Joe Martin and informed him about the bill that Senator Greg Brophy is carrying regarding taxes on wind farms. He added that he intended to go to the capitol with Mr. Beedy on Friday, and if the Board needed to sign a letter he felt they should.

Mr. Beedy said that he’d had another thought about what Senator Brophy’s intentions were, but he would like to find out what is actually going on before the Board makes any decisions.

Extension Director Linda Yoder stopped by the meeting to give the Board an update on her office activities, sharing a Contribution Report, a Plan to Invest Program Year 2008 report, a Work Team Plan to Invest Program Year 2008 report and a Work Team Contribution report for 2007. Ms. Yoder also updated the Board on the Strong Women, Strong Bones and 4-H programs and let them know that she obtained another Radon grant, so she would have more radon kits available.

Mr. Beedy told Ms. Yoder that she would need to make sure she signed off on all request for funds receipts to the Treasurer when her department needed something, as the Board had learned that she had not done so on a few that were turned in recently, and supervisors or department heads are required to sign them. Ms. Yoder said she wasn’t aware that she hadn’t, as she usually does.

There was no other business to come before the Board once Ms. Yoder left, so the meeting was adjourned until 9:00 a.m. on April 7, 2008.

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Corinne M. Lengel, Clerk to the Board Ted Lyons, Chairman