Board of County Commissioners of Lincoln County  

Agenda for March 6, 2008

 

 

9:00 Call to order and Pledge of Allegiance

 

9:05 RSVP Director Melody Maskus to present for signature a revised lease on the Flagler office

 

9:30 Approve additional expense vouchers

 

10:00 Conduct a conference call with Mark Dries of Overland Coach to discuss mechanical problems                                                                     with the bookmobile

 

 

 

 

1.      Approve the minutes from the February 29th meeting

2.      Review the February reports from the Sheriff and the Treasurer

3.      Review information from the Women, Infant and Children’s program (WIC) concerning food sales

4.      Review and sign an addendum to the Commercial Card Agreement with the First National Bank of Omaha to add the county’s tax exempt number to the county credit cards

5.      County Commissioners’ reports

6.      County Administrator’s report

7.      County Attorney’s report

8.      Old business

9.      New business

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Board of Lincoln County Commissioners met at 9:00 a.m. on March 6, 2008.  The following attended:  Chairman Ted Lyons, Commissioners Steve Burgess and Gary Beedy, County Administrator Roxie Devers and Clerk to the Board Corinne M. Lengel.  Kay Christie with The Limon Leader and Eastern Colorado Plainsman arrived about 9:15 a.m. and left at approximately 10:45 a.m.

 

Chairman Lyons called the meeting to order and led the Pledge of Allegiance, and then R.S.V.P. Director Melody Maskus met with the Board to present the Flagler office R.S.V.P. lease agreement for their signature.

 

Mr. Beedy made a motion to sign the revised R.S.V.P. Lease Agreement for the Flagler office.  Mr. Burgess seconded the motion, which carried unanimously.

 

Ms. Maskus requested the Board go into executive session to discuss a personnel issue, so Mr. Burgess made a motion to go into executive session, per C.R.S. 24-60402 (4) (f) (I), to discuss personnel.  Mr. Beedy seconded the motion, which carried unanimously. The employee requesting the session was the one being discussed, and those remaining were Mr. Lyons, Mr. Burgess, Mr. Beedy, Ms. Devers and Ms. Maskus.    The executive session was tape-recorded and is on file in the County Clerk’s vault.

 

After coming out of executive session, Travis Nall stopped by the meeting at Mr. Burgess’ request, to give an update on the leaking pipe issue at the jail.  Travis said he’d spoken with Tony Bandy regarding replacing the copper tubing with plastic, but Tony said the problem is that there is a pump there to constantly circulate hot water and it is creating a static charge, which is eating the pipes.  He suggested that Travis ground it to the building, so he did.  Travis added that it is fixed for the time being, but he isn’t sure how long it will last.

 

Mr. Burgess commented that he wanted to commend Travis on the excellent job he did making, and hanging, the swinging security gates used in three different offices in the building, and Mr. Lyons added that he felt Travis is doing an incredible job all the way around.

 

The Board approved the remaining expense vouchers for the month of February.

 

CLAIMS

 

Since the Board felt they would be likely to finish their meeting before noon, a phone call was placed to County Attorney Stan Kimble to see if he had anything to report.  Mr. Kimble said he’d sent Ms. Devers another revised version of the agreement for the demolition derby since there had been a couple more changes, adding that when the event drew nearer they would probably need to obtain some written rules and regulations.  Mr. Kimble also said he’d gotten what he would consider a very good sample of a waiver for county facilities being used for recreational purposes, and would send it to Ms. Devers.

 

The Board decided not to conduct a conference call with Mark Dries of Overland Coach in order to discuss mechanical problems with the bookmobile, as Chris Monks had talked to Mr. Dries and then called Mr. Burgess and explained what the gentleman had told him.  Overland went out of business a couple of years ago and reorganized under new ownership, but Mr. Dries suggested to Mr. Monks that he put different parts on the bookmobile, such as a heavier strut bar and more bushings. Chris told Mr. Burgess that he’d ordered the parts, which were a little over $300.00.  Apparently, the twenty-eight foot long bus has so much of an overhang that it creates a problem.  Mr. Burgess said he’d contacted Katie Zipperer and told her to get as much weight off of the back of the bookmobile as she could and move it toward the front.

 

Mr. Burgess made a motion to approve the minutes from the meeting held on February 29, 2008, as submitted.  Mr. Beedy seconded the motion, which carried unanimously.

 

The Board reviewed the February reports from the Assessor, Sheriff and Treasurer, and then information from the Women, Infant and Children’s (WIC) Program concerning food sales was reviewed. 

 

Mr. Beedy made a motion to sign an addendum to the Commercial Card Agreement with the First National Bank of Omaha to add the county’s tax exempt number to the county credit cards.  Mr. Burgess seconded the motion, which carried unanimously.

 

Mr. Beedy reported that on March 3 he attended the Economic Development Board meeting, stating that they worked at trying to figure out the budget management since it appears that they will not be receiving an increase in donations.  He said they were considering decreasing the position to part-time.  That afternoon, he attended the Eastern TPR meeting in Akron, where he was elected as the vice-chairman.  He explained that they had passed a resolution supporting the transportation panel’s recommendations for the $1.5 billion in transportation funding, and asked if the county would also like to pass a resolution supporting the recommendations for funding, as Limon Town Administrator Joe Kiely had asked that they do so.  Discussion was held regarding the current rise in construction costs due to a six-to-nine percent increase in construction inflation.

 

Mr. Beedy also said he’d spoken with David Seymour about the tubes he wanted to put in, and David did some measuring and determined that eight foot tubes would be too tall, since Mr. Burgess had suggested using two of them rather than three six-foot tubes.  Mr. Beedy asked if it would still be okay to take the money from the bridge fund, as it would be around $20,000.00.  He added that his road crew would be starting their ten hour days next week since daylight savings time goes into effect this weekend.

 

More discussion was held regarding the resolution for an attempt to increase funding for transportation that would be dedicated to transportation, and then Mr. Burgess made a motion to adopt a resolution supporting the Colorado Governor’s Transportation Finance and Implementation Final Report and Funding Threshold Recommendations.  Mr. Beedy seconded the motion, which carried unanimously.

 

At a regular meeting of the Board of County Commissioners of Lincoln County, Colorado held in Hugo, Colorado on March 6, 2008, there were present:

 

 

Ted Lyons, Chairman                                                               Present

            Steve Burgess, Vice Chairman                                      Present

            Gary A. Beedy, Commissioner                                      Present

Stan Kimble, County Attorney                            Absent & Excused     

            Corinne Lengel, Clerk of the Board                                           Present

Roxie Devers, County Administrator                                         Present

 

when the following proceedings, among others, were had and done, to-wit:

 

RESOLUTION #679             It was moved by Commissioner Burgess and seconded by Commissioner Beedy to adopt the following resolution:

 

Resolution to Support the Governor’s Transportation Finance and Implementation Panel Report and Funding Threshold Recommendations

 

  Whereas, the Board of County Commissioners of Lincoln County recognizes that existing funding streams for transportation infrastructure are not sufficient to either maintain the current system or account for projected population increases; and

 

  Whereas, the Board of County Commissioners of Lincoln County supports the sustaining of existing funding mechanisms and funding allocations for transportation infrastructure; and

 

        Whereas, Governor Ritter recognized that the current funding system for transportation in Colorado is not adequate to meet Colorado’s current and future needs for transportation and created The Governor’s Transportation Finance and Implementation Panel; and

 

        Whereas, the report and recommendations of Governor Ritter’s Transportation Finance and Implementation Panel recognize that Colorado’s economy and quality of life depend on the efficient and safe movement of people and goods, and responsible stewardship of the environment; and

 

        Whereas, the recommended annual level of new revenue is consistent with the funding required to improve safety, preserve the system and provide travel options; and

 

  Whereas, the Panel considered more than 40 forms of funding and the recommended new investment level will distribute needed funds to state and local highway and transit options by using new flexible revenue streams for transportation; and

 

  Whereas, the Panel’s Vision for Colorado’s Transportation Future will create a comprehensive and sustainable system that creates choice and mobility for Coloradoans, supports the economy, connects our communities and regions by providing dependable road, public transit, aviation and rail freight transportation throughout the state; and

 

        Whereas, the Panel concluded that sustaining Colorado’s existing transportation system and expanding it to meet the needs of current and future Coloradans will require much more than the revenues currently expected for transportation at the state and local levels; and

 

        Whereas, any funding options chosen should be sustainable and have the broad support of business, political, community leaders and our citizens to ensure that transportation investments made for Colorado will build our economic future and quality of life with a safe, environmentally sound, comprehensive transportation system.

 

        Now, therefore be it resolved that:     

 

        Section 1.  The Board of County Commissioners of Lincoln County hereby supports the implementation of the Governor’s Transportation Finance and Implementation Panel’s preferred new revenue level of an additional $1.5 billion per year for transportation in Colorado; and

 

       Section 2.  The Board of County Commissioners of Lincoln County hereby supports a bi-partisan legislative solution in 2008 that includes thorough debate of all potential funding sources, and may or may not include a referred measure; and

 

       Section 3.  The Board of County Commissioners of Lincoln County hereby supports a strategy to secure the balance of the $1.5 billion not otherwise secured during the 2008 Legislative Session in a 2009 ballot referendum or initiative.

 

       Section 4.  If any portion or provision of this resolution shall, for any reason, be held to be invalid or unenforceable, the invalidity or unenforceability of such portion or provision shall not affect any of the remaining provisions of this resolution, the intention being that the same are severable. 

 

Upon roll call the vote was:

 

Commissioner Burgess, Yes; Commissioner Beedy, Yes; Commissioner Lyons, Yes.

 

The Chairman declared the motion carried and so ordered.

 

                                                                        Board of County Commissioners

                                                                        of Lincoln County

 

                                                            _______________________________________

 

ATTEST:                                                         _______________________________________

 

_________________________________      _______________________________________

Clerk of the Board

 

 

Mr. Burgess reported that he’d spoken with Carol Chambers on February 29, and she asked how the county’s financial status was since the implementation of the court security requirements.  She told him that she may have some money available if it was needed.  Mr. Burgess said he felt they should meet with Sheriff Nestor again and ask him.

Mr. Burgess also reported that he spoke with Chris Monks on March 3 about the bookmobile, and on the Fourth he met with Joe Kiely.  On the Fifth, he attended the COG meeting, where they discussed comprehensive economic development strategy and grant funding.  Also, Ms. Devers had called him about a possible gate having been put up across what should be considered a road in south Limon, and even though he’d gone by and checked it out visually, he said he would need to do more research.

 

Mr. Lyons reported that he and Wayne Shade had driven the railroad right-of-way on March 3 and said they would make up a map of noxious weed areas in the right-of-way and send it to the railroad.  He wasn’t sure if it would do any good, but said it didn’t hurt to try.  On March 4 he attended the department head meeting and then checked out a road, and on the Fifth he spoke with Shawn Smith and asked if his bid would still be good for work on the courthouse windows.  Shawn said it should be, unless the price of the windows had changed, but that he would check it out and let the Board know.  On Saturday, Mr. Lyons had seen Dean Rains, so asked if he would be interested in leasing the eighty acres that the county owns down in his area.  Since there is no water on the property and Dean said he would want to put up a fence, Mr. Lyons felt that four dollars an acre would be a fair price to ask for a lease payment.   Mr. Burgess felt that the only stipulation would be if anyone ever expressed an interest in purchasing the property.

 

Mr. Lyons’ final item to report was that he’d been told by a potential juror that there was a deadbolt on a door in the courts somewhere, and the party that told him that was concerned that it was a violation of fire code.  Mr. Burgess said they could check into it once their other business was finished.

 

Ms. Devers reported that Bill Noyce with Walnut Street Securities had called and told her that he could not purchase the $25,000.00 of Baron Partners’ stock like he intended, because the county had sold $250,000.00 last year.  Instead, he purchased $25,000.00 of JennDry Jennison Natural Resources.  Also, she’d been given information regarding the New Frontiers in Energy Summit 2008, to be held March 28.  No one was interested in attending since it would be on a regularly scheduled commissioner meeting date.  In regard to the Ethics Workshop on April 9 and 10, Mr. Burgess told her he would let her know if he decided to go.

 

Since the Verizon Wireless bills seem to be in error again, Ms. Devers contacted S. John Kelly, the senior tax council for Verizon, to discuss the issue.  She said it appeared that Elbert County sales tax and E-911 surcharges were being collected on bills for Lincoln County residents again, rather than Lincoln County taxes and charges.

 

Ms. Devers brought up the fact that the 1957 Fruehauf trailer that was sold to Frank Heins through the sealed bid sale was actually a 1967 Fontaine trailer and did not have a title, so the county would need to follow the bond procedures in order to obtain one.

 

The Board reviewed a letter to the IRS Penalty Appeals Coordinator regarding Plains Medical Center’s failure to pay IRS penalties and interest, including a request that all, or a portion of, the cost be forgiven by the IRS due to PMC’s circumstances.  Since the motion to sign the letter had been made at a previous meeting, the Board did so.  Mr. Burgess asked that Ms. Devers fax copies to the senators and representatives listed at the bottom of the letter.

Ms. Devers said that Mike Vaughn had brought in further corrections on the demolition derby contract, since Ryan Britten was actually just helping him and did not want to be named in the contract.  Mr. Kimble had corrected the agreement and since Mike had questions about a portion in the agreement regarding records retention, they had consulted Mr. Kimble.  Mr. Kimble did not really have an answer for what records would likely need to be retained, unless it would be any waivers or insurance paperwork.  Ms. Devers added that Mike also expressed an interest in becoming an LLC, so if that happens they will have to revise the contract again.

 

Mr. Burgess made a motion to sign the revised agreement with Mike Vaughn for the demolition derby at the county fair.  Mr. Beedy seconded the motion, which carried unanimously.

 

An agreement with Cobitco for the purchase of chip seal oil in 2008 was reviewed and discussed, and then Mr. Beedy made a motion to sign the contract with Cobitco.  Mr. Burgess seconded the motion, which carried unanimously.

 

The Board checked out the report that Mr. Lyons had received regarding the deadbolt in the courts, and it was discovered that the area in question was the jury assembly room.  Ms. Devers said the bolts were placed on the doors after the security meetings took place in order to comply with lockdown requirements.

 

With no further business to come before the Board, the meeting was adjourned until 9:00 a.m. on March 18, 2008.

 

 

 

 

 

____________________________________________                __________________________

                          Corinne M. Lengel, Clerk to the Board                                Ted Lyons, Chairman